DSB is planning to procure a new Inventory Management solution for managing seat reservations and rail invento-ry (commercial availability). The Solution must be able to handle train configuration on different train types and man-age seating plans for the trains received from planning systems and relevant timetable systems. The Solution must be able to perform seat reservations and allocation dynamically and share this information as well as inventory availability with other relevant DSB systems. Seat enquiries from other operators, currently con-nected via Hermes/Heros, must be handled in the Solution.
The purpose is to procure a standard solution provided as a SaaS solution of an Inventory Management Solution to replace the current system (Plads90).
Deadline
Fristen for modtagelse af bud var på 2023-08-25.
Indkøbet blev offentliggjort på 2023-06-23.
Objekt Omfanget af udbuddet
Titel: Contract for a SaaS Solution of an Inventory Management Solution
Produkter/tjenester: It-tjenester: rådgivning, programmeludvikling, internet og support📦
Kort beskrivelse:
“DSB is planning to procure a new Inventory Management solution for managing seat reservations and rail invento-ry (commercial availability). The Solution...”
Kort beskrivelse
DSB is planning to procure a new Inventory Management solution for managing seat reservations and rail invento-ry (commercial availability). The Solution must be able to handle train configuration on different train types and man-age seating plans for the trains received from planning systems and relevant timetable systems. The Solution must be able to perform seat reservations and allocation dynamically and share this information as well as inventory availability with other relevant DSB systems. Seat enquiries from other operators, currently con-nected via Hermes/Heros, must be handled in the Solution.
The purpose is to procure a standard solution provided as a SaaS solution of an Inventory Management Solution to replace the current system (Plads90).
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Anslået værdi uden moms: DKK 500 000 000 💰
DSB is planning to procure a new Inventory Management solution for managing seat reservations and rail in-ventory (commercial availability). The Solution must be able to handle train configuration on different train types and manage seating plans for the trains received from planning systems and relevant timetable systems. The Solution must be able to perform seat reservations and allocation dynamically and share this information as well as inventory availability with other relevant DSB systems. Seat enquiries from other operators, current-ly connected via Hermes/Heros, must be handled in the Solution.
The purpose is to procure a standard solution provided as a SaaS solution of an Inventory Management Solu-tion to replace the current system (Plads90).
The following main services can be highlighted covered by the contract of the Solution:
A)Delivery of standard configurable SaaS Inventory Management Solution:
i) The Solution must be able to handle train configuration on different train types and manage seating plans for the train services received from planning systems and relevant timetable systems using a standard API based on modern open industry standards provided by the Solution.
ii) The Solution must provide a high level of automation in loading operational data as well as in the handling of train cancelations, disruption, rebooking and reservation conflict management etc.
iii) The Solution must be able to perform seat reservations and allocation and share this information as well as inventory availability with other relevant systems using a standard API based on modern open industry standards provided by the Solution.
iv) The Solution must be able to optimize occupancy with a flexible and configurable seat assignment algo-rithm that takes into account split/merge/attachment/detachment of train services.
B) Implementation of a standard solution:
v) The Supplier must support DSB in the integration/implementation effort.
C) Operation, maintenance and support of a solution which demands a very high degree of stability and further development of the solution focusing on innovation to ensure a solution that is fully up-to date and consultancy regarding the solution:
vi) The Supplier must have a detailed roadmap for the solution to ensure that the solution is future-proof and is kept up to date in terms of both functionality and technology. It is important that DSB can influence the supplier’s roadmap in collaboration with other train operators.
vii) The Solution must have a very high degree of operational availability and stability and be easy to fit in to DSB’s operational setup.
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Kvalitetskriterium (navn): the solution
Kvalitetskriterium (vægtning): 50 %
Kvalitetskriterium (navn): Delivery
Kvalitetskriterium (vægtning): 30 %
Pris (justeringskoefficient): 20 %
Omfanget af udbuddet
Anslået samlet værdi ekskl. moms: DKK 500 000 000 💰
Kontraktens, rammeaftalens eller det dynamiske indkøbssystems varighed
Nedenstående tidsramme er udtrykt i antal måneder.
Beskrivelse
Varighed: 144
Kontraktens, rammeaftalens eller det dynamiske indkøbssystems varighed
Denne kontrakt kan forlænges ✅ Beskrivelse
Beskrivelse af fornyelser:
“See section 40 of the Contract. DSB’s is entitled to extend the Contract for up to 3 additional period of each 48 months, up to a total of 144 months.” Oplysninger om begrænsningerne i antallet af ansøgere, der kan indbydes
Påtænkt antal ansøgere: 3
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:
“The shortlisting of candidates invited to tender will be based on an evaluation of which candidates have documented the most relevant deliveries, see...”
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere
The shortlisting of candidates invited to tender will be based on an evaluation of which candidates have documented the most relevant deliveries, see section III.1.3), of the services covered by the contract, see the description in sections II.1.4) and II.2.4).
In the evaluation of which candidates have documented the most relevant deliveries of comparable ser-vices, the extent to which the references, in total, document relevant experience in delivering the main ser-vices in II.2.4 comparable in terms of needs, requirements, customer and volume to the main services covered by the contract section II.1.4 and II.2.4.
The assessment of which candidates have documented the most relevant references will be based on an over-all assessment of whether all the references together document a high degree of relevant experience, see above.
In case 2 or more candidates is equally assessed, DSB will prefer references which document experience with longest consecutive duration of operation cf. section II 2.4 number C.
Vis mere Oplysninger om valgmuligheder
Indstillinger ✅
Beskrivelse af mulighederne:
“DSB shall be entitled to extend the Contract.
DSB has the right to extend the Contract for up to 3 additional period of 48 months, up to a total of 144...”
Beskrivelse af mulighederne
DSB shall be entitled to extend the Contract.
DSB has the right to extend the Contract for up to 3 additional period of 48 months, up to a total of 144 months. The extension(s) shall be on the same terms and conditions, in effect at the initial expiry of the Contract.
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Yderligere oplysninger:
“As regards section II.2.9) each candidate may only submit one application for prequalification.”
Juridiske, økonomiske, finansielle og tekniske oplysninger Økonomisk og finansiel stilling
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The candidate must submit the European Single Procurement Document ("ESPD") with the following in-formation:
The candidate's total annual turnover in the...”
Liste og kortfattet beskrivelse af udvælgelseskriterier
The candidate must submit the European Single Procurement Document ("ESPD") with the following in-formation:
The candidate's total annual turnover in the three latest financial years available
The candidate’s solvency ratio in the three (3) latest financial years available
If the candidate relies on the economic and financial capacity of other entities, the contracting entity re-quires that the candidate and the entities in question undertake joint and several liability for the performance of the contract.
The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability require-ments in respect of economic and financial capacity.
Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted:
statement regarding the candidates total turnover in the three most recent annual reports/financial state-ments available, depending on when the candidate was set up or started trading, if the figures for this turn-over are available. For groups of candidates (e.g. a consortium), the information in the most recent annual report/financial statement available must be submitted for each participating operator in the group. Where a candidate relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information must be submitted for both the candidate and the supporting entities.
A statement regarding the operator's solvency ratio calculated as (total equity/total assets)*100 in the three (3) most recent annual reports/financial statements available, depending on when the operator was set up or started trading. For groups of candidates (e.g. a consortium), the information in the most recent annual report/financial statement available must be submitted for each participating candidate in the group. Where a candidate relies on the economic and financial capacity of other entities (e.g. a parent com-pany, a sister company or a subcontractor), information for such other entities must be provided as well.
“As a minimum requirement, an average total annual turnover of at least DKK 100 million calculated over the latest three (3) financial years available. For...”
As a minimum requirement, an average total annual turnover of at least DKK 100 million calculated over the latest three (3) financial years available. For groups of candidates (e.g. a Consortium) turnover will be calculated as the combined total turnover of the candidates in the group in each of the latest three (3) fi-nancial years available. Where a candidate relies on the economic and financial capacity of other entities the turnover is calculated as the total combined turnover of the candidate and the supporting entities in each of the latest three (3) financial years.
As a minimum requirement, an average solvency ratio of at least 20% calculated over the latest three (3) fi-nancial years available. For groups of candidates (e.g. a Consortium) solvency ratio will be calculated as the combined equity of the candidates in the group divided by the combined total assets of the candidates in the group, in percent, in each of the latest three (3) financial years available.
Where a candidate relies on the economic and financial capacity of other entities solvency ratio will be calculated as the combined equity of the candidate and supporting entities divided by the combined total assets of the candidate and supporting entities, in percent, in each of the latest three (3) financial years available.
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Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The candidate must submit the ESPD with the following information:
A list of (up to) the 5 most significant comparable services, see sections II.1.4) and...”
Liste og kortfattet beskrivelse af udvælgelseskriterier
The candidate must submit the ESPD with the following information:
A list of (up to) the 5 most significant comparable services, see sections II.1.4) and II.2.4), that the candidate has carried out in the last 5 years before the expiry of the application deadline.
Only references relating to services carried out at the time of application will be given importance in the evaluation of which candidates have documented the most relevant deliveries, see section II.2.9). Hence, in the case of an ongoing task, only the part of the services already performed at the time of application will be included in the evaluation of the reference.
Each reference is requested to include a brief description of the deliveries made. The description of the delivery should include a clear description of the services set out in sections II.1.4) and II.2.4) to which the delivery related and the candidate's role(s) in the performance of the delivery. The reference is furthermore requested to include the financial value of the delivery (amount), the date of delivery and the name of the customer (recipient).
When indicating the date of the delivery, the candidate is requested to indicate the date of commencement and finalisation of the delivery. If this is not possible, for example if the tasks were performed on a continuous basis under a framework agreement, the candidate is asked to indicate the specification of the date.
No more than 5 references may be stated, irrespective of whether the candidate is a single operator, whether the candidate relies on the technical capacity of other entities, or whether the candidate is a group of op-erators (e.g. a consortium).
If more than 5 references are stated, only the first 5 references will be taken into account. Any additional references will be disregarded.
If it is not possible to decide which references are the first 5 references, the references will be selected by drawing lots
The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability require-ments in respect of technical and professional ability, see section III.1.3) and the candidate's compliance with the selection criterion, see section II.2.9).
Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
No additional documentation of technical and professional capacity will be required from the candidate. However, the contracting entity reserves the right to contact the candidate or the customer stated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.
Vis mere Betingelser for deltagelse
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:
“Financing conditions and payment arrangements will be stated in the procurement documents.
Reference is furthermore made to the electronic invoicing...”
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem
Financing conditions and payment arrangements will be stated in the procurement documents.
Reference is furthermore made to the electronic invoicing required and the option of ordering electronically pursuant to (Consolidated) Act no. 798 of 28 June 2007 about payment to public authorities, etc., as amended. The consolidated act is available (in Danish) at www.retsinformation.dk.
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Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:
“If the order is awarded to a group of economic operators (e.g. a consortium), each participant of the group must assume joint and several liability and...”
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have
If the order is awarded to a group of economic operators (e.g. a consortium), each participant of the group must assume joint and several liability and appoint a joint representative.
Vis mere Betingelser i forbindelse med kontrakten
Betingelser for opfyldelse af kontrakten:
“See appendix B regarding requirement categorization of the contract. All requirements that are not minimum requirements (MR) may in principle be negotiated...”
Betingelser for opfyldelse af kontrakten
See appendix B regarding requirement categorization of the contract. All requirements that are not minimum requirements (MR) may in principle be negotiated and may be changed/withdrawn. All potential candidates who can comply with the MR are encouraged to apply to participate even if the candidate cannot comply with all negotiable requirements.
Pursuant to the Danish Investment Screening Act economic operators i) that are domiciled outside the EU or EFTA, or ii) are controlled by or subject to significant influence as defined in the Act from an entity domiciled in or a national of a country outside the EU or EFTA must apply for an authorisation to enter into a special financial agreement within a particularly sensitive sector or activity.
Procedure Type af procedure
Forhandlet procedure med forudgående indkaldelse af konkurrencer
Administrative oplysninger
Tidligere offentliggørelse vedrørende denne procedure: 2022/S 132-377628
Frist for modtagelse af bud eller ansøgninger om deltagelse: 2023-08-25
12:00 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Nedenstående tidsramme er udtrykt i antal måneder.
Minimumsfrist, inden for hvilken tilbudsgiveren skal opretholde tilbuddet: 9
Supplerende oplysninger Oplysninger om elektroniske arbejdsgange
Elektronisk fakturering vil blive accepteret
Der vil blive anvendt elektronisk betaling
Yderligere oplysninger
“Participation in the tender will take place via EU-Supply used by the contracting entity, see the address set out in sec. I.3). If the application contains...”
Participation in the tender will take place via EU-Supply used by the contracting entity, see the address set out in sec. I.3). If the application contains several versions of the same document, the latest uploaded version will apply. The candidate must as its application submit an ESPD as preliminary documentation of the circumstances set out in sec. 148(1), paras (1)-(3) of the Danish Public Procurement Act, It is not necessary for the candidate to sign the ESPD. For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating economic operator. Where the candidate is a group of operators, the ESPD of each participant in the group must be signed by the participant in question. The candidate heading the group and submitting the application is not required to sign its ESPD. If the candidate relies on the capacity of other entities, an ESPD must be submitted for and signed by each of the entities on which the candidate relies. In addition, a signed Consortium Declaration shall be submitted as part of the application, declaring that each operator in the consortium is jointly and severally liable, directly and unconditionally, to DSB for any obligation in relation to the consortium’s tender. The candidate is encouraged to use the template in App. F. In addition, a Support Declaration from each supporting entity must be submitted as part of the application, declaring that capacities will be made available to the candidate. Where the candidate relies on the capacities of other entities regarding the criteria relating to economic and financial standing the supporting entity/entities shall undertake joint and several liability, directly and unconditionally, with the candidate if the candidate is awarded the contract. The candidate is encouraged to use the template in App. G. The candidate must also submit a letter of commitment when needed for economic and financial standing cf. sec. III1.2 in which the entity/entities on which the candidate relies has/have undertaken joint and several liability with the candidate if the candidate is awarded the contract. The form is enclosed as an attachment. Before the decision to award the contract is made, the tenderer how is to be awarded the contract must provide documentation of the information submitted in the ESPD pursuant to sec. 151 and 152(3), cf. section 11 of the Danish Order on Implementation. In the event of change of the tenderer, the provisions of s.147 of the Danish Public Procurement Act will apply in their entirety. The tender is conducted subject to the achievement of the necessary funding basis. The tender includes a proof of concept (“PoC”) as described in tender documents. The contract has incorporated the CSR, as laid down in conventions on the basis of which the principles of UN Global Compact are worded and as laid down in OECD Guidelines for Multinational Enterprises and requirements pursuant to ILO Convention no. 94 on labour in public contracts and Circular no. 9471. The contract lays down requirements on compliance with the law on processing of personal data of the Danish Data Protection Act. As regards sec. II.1.5) and II.2.6), it should be noted that the amount is an estimate of the expected contract price for the entire term of the contract, including the price of all options. The estimate is based on cost of implementation, operation, consultancy and more. As regards sec. II.2.9) it should be noted that each candidate may only submit one application for prequalification. The contracting entity may ask the applicant to supplement, specify or complete the application pursuant to Article 76, para. (4) of the Utilities Directive if the application does not meet the formal requirements of the procurement documents. For information on the process of the negotiations, reference is made to the tender specifications and the related app. B and C. DSB reserves the right to award the contract on the basis of the initial tender.
Vis mere Gennemgå organ
Navn: Klagenaevnet for Udbud
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708📞
E-mail: klfu@naevneneshus.dk📧
URL: https://erhvervsstyrelsen.dk/klagevejledning-0🌏 Gennemgangsprocedure
Præcise oplysninger om fristerne for gennemgangsprocedurer:
“Iin accordance with the Act on the Complaints Board for Tenders etc., the following deadlines apply for lodging a complaint:
Complaints about not having...”
Præcise oplysninger om fristerne for gennemgangsprocedurer
Iin accordance with the Act on the Complaints Board for Tenders etc., the following deadlines apply for lodging a complaint:
Complaints about not having been selected must be submitted to the Complaints Board for Tenders within 20 calendar days, cf. section 7, subsection of the act. 1, from the day after sending a notification to the affected applicants about who has been selected, when the notification is accompanied by a justification for the decision in accordance with section 2, subsection of the Act. 1, no. 1, and Section 171(1) of the Public Procurement Act. 2.
In other situations, a complaint must be made about tenders, cf. the act's section 7, subsection 2, be submitted to the Complaints Board for Tenders before:
1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day on which the order has been published.
2) 30 calendar days counted from the day after the day on which the contracting authority has notified the affected tenderers that a contract based on a framework agreement with re-opening of the competition or a dynamic purchasing system has been entered into, if the notification has given a reason for the decision.
3) 6 months after the contracting authority has entered into a framework agreement calculated from the day after the day on which the contracting authority has notified the affected applicants and tenderers, cf. section 2, subsection of the Act. 2, and Section 171(1) of the Public Procurement Act. 4.4) 20 calendar days counted from the day after the contracting authority has communicated its decision, cf. section 185, subsection of the Public Procurement Act. 2, 2nd point
At the latest at the same time as a complaint is submitted to the Complaints Board for Tenders, the complainant must notify the contracting authority in writing that a complaint is being submitted to the Complaints Board for Tenders and whether the complaint has been submitted during the standstill period, cf. section 6, subsection of the act. 4. In cases where the complaint has not been submitted during the standstill period, the complainant must also indicate whether suspensive effect of the complaint is requested, cf. section 12, subsection of the Act. 1.
Vis mere Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Land: Danmark 🇩🇰
Telefon: +45 41715000📞
E-mail: kfst@kfst.dk📧
URL: http://www.kfst.dk🌏
Kilde: OJS 2023/S 122-388037 (2023-06-23)