Laser Frequency Comb for 2ES

Kort beskrivelse

DTU will like to buy a Laser Frequency Comb for 2ES (The Second Earth Spectrograph). The Second Earth Spectrograph (2ES) is a next-generation extreme-precision radial velocity spectro-graph that will be installed at the MPG/ESO 2.2m Telescope on La Silla, Chile (Southern Hemisphere). 2ES will be dedicated to a > 5-year observing program with access to the majority (2/3) of the tele-scope time with the goal of discovering temperate terrestrial Earth-mass planets in the habitable zone around the brightest solar-type stars in the sky. In order to achieve the extreme precision needed for 2ES to complete its science objectives, a Laser Frequency Comb (LFC) calibration source is crucial in order to be able to calibrate the spectrograph to achieve the extreme precision of 10 cm/s over many years of operation. The LFC must cover the entire wavelength range of 2ES (370 nm to 870 nm) and have comb lines at appropriate spacing (see requirements) and have extreme stability (see requirements). The LFC must be able to function in a as-tronomical observing environment, be remotely operatable and be also to sustain a significant uptime at the astronomical telescope.

Yderligere oplysninger

General information on participation in the tender procedure:

Participation in the tender can only be done electronically via the contracting authority's electronic tender system. In order to access the tender documents, the tenderer must be registered or register as a user. If the tender contains several editions (versions) of the same document, the latest uploaded version will be the valid one.

All communication in connection with the tender procedure, including questions and answers, must be done via the electronic tender system. Questions must be submitted so that they are received in time for the contracting authority to obtain the necessary information and provide the answers no later than six days before the expiry of the tender deadline. Questions received later than six days before the expiry of the deadline cannot be expected to be answered, unless the deadline is simultaneously postponed.

Interested parties are asked to stay informed via the electronic tender system. If the applicant experiences problems with the system, support can be contacted by email, dksupport@eu-supply.com, or by phone, (+45) 70 20 80 14.

The tenderer must submit an ESPD as preliminary evidence of the matters mentioned in the Danish Public Procurement Act. It is not necessary for the tenderer to sign his ESPD document.

Before the award decision, the tenderer to whom the contracting authority intends to award the contract must provide documentation of the information provided in the ESPD in accordance with Sections 151-152 of the Public Procurement Act, cf. Section 153. As an alternative to the documentation referred to in Sections 153-155, 157 and 158 of the Public Procurement Act, the tenderer may provide the contracting authority with a certificate of inclusion on an official list of approved economic operators, cf. Section 156, issued by the competent authority. The contracting authority may only accept certificates of inclusion on an official list from tenderers established in the country which maintains the official list.

Language: All correspondence regarding the tender must be in English. Tenders must be submitted in English. The final contract will be concluded in English.

Estimated value of the contract: It is noted that the amount constitutes an estimate of the expected contract sum for the full term of the contract.

The contracting authority may use the procedure in Section 159(5) of the Public Procurement Act if the tender does not meet the formal requirements of the tender documents.

Attention is drawn to the fact that the tender is covered by Article 5k of Regulation (EU) No. 833/2014, as amended. The provision contains a prohibition against awarding contracts to Russian companies and Russian-controlled companies, etc. (see Article 5k, paragraph 1, for the precise definition of the actors covered by the ban). The contracting authority reserves the right to require documentation at any time during the tender process that the economic operators are not covered by the ban, e.g. by requiring a declaration to this effect and/or documentation of the place of establishment and ownership of the actors and their possible subcontractors.

Please be aware that the Optical Frequency Comb-based Calibration System and the UV extension must be delivered at DTU at two different times. After Delivery to DTU, DTU will move the Optical Frequency Comb-based Calibration System and the UV extension to Heidelberg University. After DTU’s delivery to Heidelberg University, the Supplier must complete installation, test and training for both the Optical Frequency Comb-based Calibration System and the UV extension at Heidelberg University. Installation, test and training must for each part be completed no later than 3 weeks after arrival at Heidelberg University and the Supplier has received a notice from DTU regarding the time of installation, test and training. Because the two parts are not delivered at the same time, the Supplier must visit Heidelberg University two times for installation, testing and training.

About 6 months after the instrument has been delivered to Heidelberg University, DTU will move the instrument to Chile: La Silla Observatory, La Higuera, Coquimbo, Chile.
DTU will like to have the possibility to buy installation, test and training equal to the description above, when the instrument has been moved to Chile, please see the Agreement and Appendix 1 – The Suppliers tender.

Liste og kortfattet beskrivelse af regler og kriterier

As a minimum the Tenderer must provide 1 reference for comparable agreements.
A comparable agreement means an agreement regarding delivery of an Optical Frequency Comb-based Calibration System with a total spectral coverage from 510-870 nm or a comparable instrument. The agreement, to which the reference refers, must not be more than 3 years old from the tender deadline. The date is calculated from the last signature on the agreement referred to.

Yderligere oplysninger

General information on participation in the tender procedure:

Participation in the tender can only be done electronically via the contracting authority's electronic tender system. In order to access the tender documents, the tenderer must be registered or register as a user. If the tender contains several editions (versions) of the same document, the latest uploaded version will be the valid one.

All communication in connection with the tender procedure, including questions and answers, must be done via the electronic tender system. Questions must be submitted so that they are received in time for the contracting authority to obtain the necessary information and provide the answers no later than six days before the expiry of the tender deadline. Questions received later than six days before the expiry of the deadline cannot be expected to be answered, unless the deadline is simultaneously postponed.

Interested parties are asked to stay informed via the electronic tender system. If the applicant experiences problems with the system, support can be contacted by email, dksupport@eu-supply.com, or by phone, (+45) 70 20 80 14.

The tenderer must submit an ESPD as preliminary evidence of the matters mentioned in the Danish Public Procurement Act. It is not necessary for the tenderer to sign his ESPD document.

Before the award decision, the tenderer to whom the contracting authority intends to award the contract must provide documentation of the information provided in the ESPD in accordance with Sections 151-152 of the Public Procurement Act, cf. Section 153. As an alternative to the documentation referred to in Sections 153-155, 157 and 158 of the Public Procurement Act, the tenderer may provide the contracting authority with a certificate of inclusion on an official list of approved economic operators, cf. Section 156, issued by the competent authority. The contracting authority may only accept certificates of inclusion on an official list from tenderers established in the country which maintains the official list.

Language: All correspondence regarding the tender must be in English. Tenders must be submitted in English. The final contract will be concluded in English.

Estimated value of the contract: It is noted that the amount constitutes an estimate of the expected contract sum for the full term of the contract.

The contracting authority may use the procedure in Section 159(5) of the Public Procurement Act if the tender does not meet the formal requirements of the tender documents.

Attention is drawn to the fact that the tender is covered by Article 5k of Regulation (EU) No. 833/2014, as amended. The provision contains a prohibition against awarding contracts to Russian companies and Russian-controlled companies, etc. (see Article 5k, paragraph 1, for the precise definition of the actors covered by the ban). The contracting authority reserves the right to require documentation at any time during the tender process that the economic operators are not covered by the ban, e.g. by requiring a declaration to this effect and/or documentation of the place of establishment and ownership of the actors and their possible subcontractors.

Please be aware that the Optical Frequency Comb-based Calibration System and the UV extension must be delivered at DTU at two different times. After Delivery to DTU, DTU will move the Optical Frequency Comb-based Calibration System and the UV extension to Heidelberg University. After DTU’s delivery to Heidelberg University, the Supplier must complete installation, test and training for both the Optical Frequency Comb-based Calibration System and the UV extension at Heidelberg University. Installation, test and training must for each part be completed no later than 3 weeks after arrival at Heidelberg University and the Supplier has received a notice from DTU regarding the time of installation, test and training. Because the two parts are not delivered at the same time, the Supplier must visit Heidelberg University two times for installation, testing and training.

About 6 months after the instrument has been delivered to Heidelberg University, DTU will move the instrument to Chile: La Silla Observatory, La Higuera, Coquimbo, Chile.
DTU will like to have the possibility to buy installation, test and training equal to the description above, when the instrument has been moved to Chile, please see the Agreement and Appendix 1 – The Suppliers tender.

Præcise oplysninger om fristerne for gennemgangsprocedurer

Complaint regarding award of contract:
Complaint regarding the award of a contract must be submitted no later than 45 calendar days from the date after the Contracting Authority has published a notice in the European Union Official Journal informing that the Contracting Authority has awarded/concluded a contract, cf. lov om Klagenævnet for Udbud (Complaints Board for Tenders) § 7, Section 2, no. 1.