Acquisition of two LCMSMS (uHPLC – triple quadrupole MS system)

Kort beskrivelse

DTU requires two new liquid chromatograph–mass spectrometer (LC-MS/MS) instrument. The instru-ments will be used for screening and quantification of small organic compounds (e.g. pesticides, veterinary drug residues, nitrosamines) in different food and environmental matrices (meat, fish, sludge, food contact materials, etc.). For some compounds like steroids sensitivity is very important. On the other hand the ability to detect many analytes (> 400) with one injection is important for multi-analyte methods like pesticides.

Beskrivelse af udbuddet

DTU requires two new liquid chromatograph–mass spectrometer (LC-MS/MS) instrument. The instru-ments will be used for screening and quantification of small organic compounds (e.g. pesticides, veterinary drug residues, nitrosamines) in different food and environmental matrices (meat, fish, sludge, food contact materials, etc.). For some compounds like steroids sensitivity is very important. On the other hand the ability to detect many analytes (> 400) with one injection is important for multi-analyte methods like pesticides.

Yderligere oplysninger

The Tenderer can only participate in the tender, if the Tenderer is not encompassed by the compulsory grounds for exclusion, cf. section 135-136 in the Danish Public Procurement Act and the voluntary grounds for exclusion in section 137(1)(1 and 2).

Pursuant to section 134a in the Danish Public Procurement Act, DTU must exclude a Tenderer from participation in the procurement procedure if the Tenderer is established in a country that is included in the EU list of non-cooperative tax jurisdictions and has not acceded to the WTO Government Procurement Agreement or other trade agreements that oblige Denmark to open the market for public contracts to tenderers established in the country in question.

Throughout the term of the Agreement, the Supplier must not be covered by the description in Article 5k of COUNCIL REGULATION (EU) 2022/576 of 8 April 2022 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of Russia's actions destabilising the situation in Ukraine (‘Regulation 2022/576’).

Upon DTU’s request the Tenderers must document that they are not encompassed by any of the grounds for exclusion stated in the ESPD. If the Tenderer is a consortium, all legal participants in the consortium must document that the consortium is not encompassed by any of the grounds for exclusion. If the Tenderer represents a consortium with several legally authorised persons, the Tenderer must complete and submit Appendix A – Consortium Declaration. If the Tender rely on the capacities of other entities, each supportive enterprise must document that they are not encompassed by any of the grounds for exclusion. If the Tenderer relies on the capacities of other entities, each entity must complete and submit Appendix B – Letter of Support.

For Danish Tenderers the documentation requirement can be fulfilled by presenting an Official Certificate (Serviceattest) from the Danish Business Authority (Erhvervsstyrelsen), which must
be issued no later than 12 months prior to the date where it is presented to DTU.

Non-Danish Tenderers must provide:
- An extract from a relevant register or a similar document issued by a competent authority, showing that the Tenderer is not encompassed by any of the grounds for exclusion, cf. (the Public Procurement Act) Udbudsloven § 135, sub-section1 (participation in a criminal organization, corruption, bribery, fraud, terrorist or criminal offences linked to terrorist activities, money laundering or terrorist financing and child labour and other forms of human trafficking) and,

- A certificate issued by a competent authority showing that the Tenderer is not encompassed by any of the grounds for exclusion, cf. (the Public Procurement Act) Udbudslovens § 135, subsection 3 (payment of taxes and payment of social security) and § 137, sub-section 1, no. 2 (bankruptcy, insolvency, voluntary arrangement with creditors, analogous situation like bankruptcy under national law, assets being administered by liquidator and business activities are suspended).

If requested by DTU, the Tenderers must document – as stated in the ESPD - that they fulfil minimum levels for suitability.

As documentation for the winning tenderer's documentation for fulfilling minimum requirement for Technical and Professional Ability DTU reserves the right to contact the reference(s) stated in the ESPD

Fremskyndet procedure

DTU previously conducted a tender concerning 10218 – Acquisition of a LCMSMS (uHPLC – triple quadrupole MS system) but was compelled to cancel the procedure due to errors in the tender documents that could not be remedied without breaching the principles of equal treatment and transparency.
This situation has resulted in a significant delay in the procurement timeline, and the original schedule - which was planned to be completed before the end of this year - can no longer be met using the stand-ard minimum deadlines for public procurement, cf. Section 57, (1)-(4) of the Danish Public Procurement Act.
The appropriation for the relevant procurement expires at the end of 2025, and DTU is therefore dependent on ensuring that the tender process, contract award and payment are completed before year-end in order to utilize the allocated funding and maintain DTU's budgetary assumptions.
Based on the above, DTU considers that there is an urgent and unforeseen need to accelerate the ten-der process. This need has arisen directly as a result of the unforeseen cancellation, and it is therefore not possible to comply with the standard minimum deadlines without losing the funding on which the procurement is based. If the tender cannot be conducted under an accelerated procedure, it will consequently not be possible to carry out the tender at all, and the purchase cannot be completed within the applicable funding period. Furthermore, the use of the accelerated procedure is not DTU's standard practice but an exceptional and justified measure in this specific case.
It is therefore assessed that the conditions for applying the accelerated procedure under Section 57(5) of the Danish Procurement Act are fulfilled, and the schedule for the tender process has been reduced with a deadline for submission of tender on the 16th of October 2025.

Liste og kortfattet beskrivelse af regler og kriterier

For the last 3 audited financial years, as a minimum the Tenderer must on average have had a:
- Net turnover of EUR 400.000

If the Tenderer cannot comply with the required figures for financial standing, the Tenderer can document their financial standing by sending an on-demand guarantee from a bank or similar with a value of EUR 400.000.

Liste og kortfattet beskrivelse af regler og kriterier

As a minimum the Tenderer must provide 3 references for comparable agreements.

Comparable agreement mean agreement with a value of at least EUR 200.000 concerning LCMSMS-system or a comparable system. The agreement, to which the reference refers, must not be more than 5 years old. The date is calculated from the last signature on the agreement referred to.

The Tenderer can only participate in the tender, if the Tenderer is not encompassed by the compulsory grounds for exclusion, cf. section 135-136 in the Danish Public Procurement Act and the voluntary grounds for exclusion in section 137(1)(1 and 2).

Pursuant to section 134a in the Danish Public Procurement Act, DTU must exclude a Tenderer from participation in the procurement procedure if the Tenderer is established in a country that is included in the EU list of non-cooperative tax jurisdictions and has not acceded to the WTO Government Procurement Agreement or other trade agreements that oblige Denmark to open the market for public contracts to tenderers established in the country in question.

Throughout the term of the Agreement, the Supplier must not be covered by the description in Article 5k of COUNCIL REGULATION (EU) 2022/576 of 8 April 2022 amending Regulation (EU) No 833/2014 concerning restrictive measures in view of Russia's actions destabilising the situation in Ukraine (‘Regulation 2022/576’).

Upon DTU’s request the Tenderers must document that they are not encompassed by any of the grounds for exclusion stated in the ESPD. If the Tenderer is a consortium, all legal participants in the consortium must document that the consortium is not encompassed by any of the grounds for exclusion. If the Tenderer represents a consortium with several legally authorised persons, the Tenderer must complete and submit Appendix A – Consortium Declaration. If the Tender rely on the capacities of other entities, each supportive enterprise must document that they are not encompassed by any of the grounds for exclusion. If the Tenderer relies on the capacities of other entities, each entity must complete and submit Appendix B – Letter of Support.

For Danish Tenderers the documentation requirement can be fulfilled by presenting an Official Certificate (Serviceattest) from the Danish Business Authority (Erhvervsstyrelsen), which must
be issued no later than 12 months prior to the date where it is presented to DTU.

Non-Danish Tenderers must provide:
- An extract from a relevant register or a similar document issued by a competent authority, showing that the Tenderer is not encompassed by any of the grounds for exclusion, cf. (the Public Procurement Act) Udbudsloven § 135, sub-section1 (participation in a criminal organization, corruption, bribery, fraud, terrorist or criminal offences linked to terrorist activities, money laundering or terrorist financing and child labour and other forms of human trafficking) and,

- A certificate issued by a competent authority showing that the Tenderer is not encompassed by any of the grounds for exclusion, cf. (the Public Procurement Act) Udbudslovens § 135, subsection 3 (payment of taxes and payment of social security) and § 137, sub-section 1, no. 2 (bankruptcy, insolvency, voluntary arrangement with creditors, analogous situation like bankruptcy under national law, assets being administered by liquidator and business activities are suspended).

If requested by DTU, the Tenderers must document – as stated in the ESPD - that they fulfil minimum levels for suitability.

As documentation for the winning tenderer's documentation for fulfilling minimum requirement for Technical and Professional Ability DTU reserves the right to contact the reference(s) stated in the ESPD

Præcise oplysninger om fristerne for gennemgangsprocedurer

Complaint regarding the award of a contract must be submitted no later than 45 calendar days from the date after the Contracting Authority has published a notice in the European Union Official Journal informing that the Contracting Authority has awarded/concluded a contract, cf. lov om Klagenævnet for Udbud (Complaints Board for Tenders) § 7, Section 2, no. 1.