Tender for the puchase of a banknote processing system

Kort beskrivelse

Danmarks Nationalbank is the central bank of Denmark and is an independent, self-governing institution established by law. One of the Customer's main objectives is promoting safe settlement of cash. This is done by issuing banknotes and coins and ensuring that payments can be settled between banks.
The Customer has an exclusive right to issue Danish banknotes as legal tender within the territory of Denmark. The monetary unit in Denmark is the Danish krone. The current denominations of banknotes are 50 kroner, 100 kroner, 200 kroner, 500 kroner and 1,000 kroner.
In a strategic move announced during a press conference on November 30. 2023, Danmarks Nationalbank revealed its initiatives to ensure the continued relevance of cash in Denmark, and it was decided that the 1000-krone banknote from the current series and a number of older banknotes will no longer be legal tender after 31 May 2025.

The purpose of this tender is to establish a relation with a supplier that can supply and offer maintenance of a (1) banknote processing system.

The overall tasks of the new banknote processing system are:
1. Authentication, sorting and destruction of unfit banknotes.
2. Quality check of banknotes in circulation.

The banknote processing system shall be able to carry out the above-mentioned tasks in relation to some of the most recent Danish banknote series currently in circulation as further described in the Appendices.

All interested tenderers are invited to at site visit held in Denmark on 30. Maj 2024, at 11.00 CET. More information in the tender documents.

Beskrivelse af udbuddet

Danmarks Nationalbank is the central bank of Denmark and is an independent, self-governing institution established by law. One of the Customer's main objectives is promoting safe settlement of cash. This is done by issuing banknotes and coins and ensuring that payments can be settled between banks.
The Customer has an exclusive right to issue Danish banknotes as legal tender within the territory of Denmark. The monetary unit in Denmark is the Danish krone. The current denominations of banknotes are 50 kroner, 100 kroner, 200 kroner, 500 kroner and 1,000 kroner.
In a strategic move announced during a press conference on November 30. 2023, Danmarks Nationalbank revealed its initiatives to ensure the continued relevance of cash in Denmark, and it was decided that the 1000-krone banknote from the current series and a number of older banknotes will no longer be legal tender after 31 May 2025.

The purpose of this tender is to establish a relation with a supplier that can supply and offer maintenance of a (1) banknote processing system.

The overall tasks of the new banknote processing system are:
1. Authentication, sorting and destruction of unfit banknotes.
2. Quality check of banknotes in circulation.

The banknote processing system shall be able to carry out the above-mentioned tasks in relation to some of the most recent Danish banknote series currently in circulation as further described in the Appendices.

All interested tenderers are invited to at site visit held in Denmark on 30. Maj 2024, at 11.00 CET. More information in the tender documents.

Yderligere oplysninger

Participation in the tender procedure may only take place by electronic means via the electronic ten dering system used by the contracting entity. For access to the tender documents, the tenderer must be registered or register as a user. If the tender contains several versions of the same document, the latest uploaded version will apply.
All communication in connection with the tender procedure, including questions and answers, must take place through the electronic tendering system. Questions must be submitted not later than 18 June 2024, at 23.30 CET. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than six days be fore expiry of the application deadline. Questions received later than six days before expiry of the deadline cannot expect to be answered unless the deadline is also postponed.
Interested operators are requested to keep updated via the electronic tendering system. If the tenderer encounters problems with the system, please contact support by e-mail, dksupport@eu-supply.com, or
telephone (+45) 70 20 80 14.
The tenderer must submit an ESPD with the tender as preliminary documentation of the circum stances set out in section 148(1), paras (1)-(3) of the Danish Public Procurement Act (udbudsloven). It is not necessary for the tenderer to sign the ESPD document. For groups of operators (e.g., a consortium), a separate ESPD must be submitted for each participating operator. Where the tenderer is a group of operators, the ESPD document of each participant in the group must be signed by the participant in question. The tenderer heading the group and submitting the tender is not required to sign its ESPD document. If the tenderer relies on the capacities of other entities, an ESPD must be submitted for and signed by each of the entities on which the tenderer relies.
Before the award decision is made, the tenderer to whom the contracting entity intends to award the
contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act. As an alternative to the documentation mentioned in sections 153-155, 157 and 158 of the Danish Public Procurement Act, the tenderer may submit to the contracting entity a certificate of registration in an official list of approved economic operators, see section 156 of the Danish Public Procurement Act, issued by the competent authority. The contracting entity only accepts certificates of registration in an official list from tenderers estab lished in the country holding the official list.
It should be noted that the amount is an estimate of the expected total contract price for all lots in the
entire term of the supply contract and the 10 years of maintenance and support, including the price of all options.

The contracting entity may use the procedure of section 159(5) of the Danish Public Procurement Act in the event that tenders do not comply with the formal requirements of the tender documents.

Attention is drawn to Article 5k in Regulation (EU) No 833/2014 as amended which applies to the tender procedure. The provision contains a prohibition against award of contracts to Russian companies and Russian-controlled companies, etc. (reference is made to Article 5k, section 1, for the precise definition of the operators subject to the prohibition). The contracting entity reserves the right at any time during the tender process to require documentation from the economic operators proving that they are not subject to the prohibition, for example by requiring a declaration to this effect and/or documentation of the place of establishment and ownership of the economic operators and any sub contractors.

It should be noted that the indicated term of the contract will commence on signature of the supply contracts.

A site visit of the locations in which the banknote processing system and the banknote mass destruction system is to be placed will be possible. The site visit will take place on Thursday 30 May between 11.00 – 15.00 CET at Litauen Alle 1, 2630 Taastrup, Denmark.
Tenderers wishing to participate in the site visit are asked to sign up via the electronic tendering system at least 2 days before the meeting with indication of name of business and number of participants. The contracting entity may reduce the number of participants per business. The site visit is arranged in order to provide the tenderer with more details of the specific location of the banknote processing system before submission of tender.
During the site visit, the tenderers may ask questions directly related to the site visit and of no material significance to the tender procedure. Any other questions must be put in writing. The contracting entity will draw up brief minutes of the site visit which will be published via the electronic tendering system.

The procurement is conducted subject to the achievement of the necessary funding basis.

Beskrivelse af mulighederne

The estimated duration of the agreement put out for tender is inclusive of the maintenante and support agreement. 24 months constitutes the ordinary term of the agreement, while the remaining 120 months constitutes the ordinary term of the maintenance and support agreement.

Liste og kortfattet beskrivelse af udvælgelseskriterier

References.: The tenderer must submit the ESPD with the following information:
A list of the 5 most significant comparable supplies that the tenderer has carried out in the latest 3 years before the expiry of the deadline for submission of tender.
Only references relating to supplies carried out at the time of submission of tender will be given importance in the evaluation of whether the minimum requirements regarding technical and professional capacity have been complied with, see below. Hence, in the case
of an ongoing task, only the part of the supplies already performed at the time of submission of
tender will be included in the evaluation of the reference.
Each reference is requested to include a brief description of the deliveries made. The description of
the delivery should include a clear description of the supplies to which the delivery related and the
tenderer's role(s) in the performance of the delivery. The reference is furthermore requested to include the financial value of the delivery (amount), the date of delivery and the name of
the customer (recipient).
When indicating the date of the delivery, the tenderer is requested to indicate the date of commencement and finalisation of the delivery. If this is not possible, for example if the tasks were performed on a continuous basis under a framework agreement, the tenderer is asked
to indicate how the date is specified.
In this procedure, the tenderer may rely on the technical capacity of other operators to
fulfil the suitability requirements. The operator(s) making its/their technical capacity available to
the tenderer must sign a letter of commitment, see further in the tender specifications.
The form is enclosed as an attachment to the tender specifications.
The ESPD serves as provisional documentation that the tenderer fulfils the minimum
suitability requirements in respect of technical and professional capacity.
Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
No additional documentation of technical and professional capacity will be required from the tenderer. However, the contracting entity reserves the right to contact the tenderer/candidate or the customer stated in the reference for verification of the information stated in the reference, including the dates of the reference indicated.

Minimum requirement: It is a minimum requirement that the tenderer can document at least one reference on the delivery and maintenance of a banknote processing system to a central bank.

Betingelser for opfyldelse af kontrakten

The contract has incorporated the corporate social responsibility considerations, as appropriate, as
laid down in the conventions on the basis of which the principles of the UN Global Compact are
worded and as laid down in the OECD Guidelines for Multinational Enterprises. The contract fur thermore lays down requirements pursuant to ILO Convention no. 94 on labour clauses in public
contracts and Circular no. 9471 of 30 June 2014

If the contract is awarded to a group of operators (such as a consortium), the participants of the group
must undertake joint and several liability and appoint a joint representative.

Participation in the tender procedure may only take place by electronic means via the electronic ten dering system used by the contracting entity. For access to the tender documents, the tenderer must be registered or register as a user. If the tender contains several versions of the same document, the latest uploaded version will apply.
All communication in connection with the tender procedure, including questions and answers, must take place through the electronic tendering system. Questions must be submitted not later than 18 June 2024, at 23.30 CET. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than six days be fore expiry of the application deadline. Questions received later than six days before expiry of the deadline cannot expect to be answered unless the deadline is also postponed.
Interested operators are requested to keep updated via the electronic tendering system. If the tenderer encounters problems with the system, please contact support by e-mail, dksupport@eu-supply.com, or
telephone (+45) 70 20 80 14.
The tenderer must submit an ESPD with the tender as preliminary documentation of the circum stances set out in section 148(1), paras (1)-(3) of the Danish Public Procurement Act (udbudsloven). It is not necessary for the tenderer to sign the ESPD document. For groups of operators (e.g., a consortium), a separate ESPD must be submitted for each participating operator. Where the tenderer is a group of operators, the ESPD document of each participant in the group must be signed by the participant in question. The tenderer heading the group and submitting the tender is not required to sign its ESPD document. If the tenderer relies on the capacities of other entities, an ESPD must be submitted for and signed by each of the entities on which the tenderer relies.
Before the award decision is made, the tenderer to whom the contracting entity intends to award the
contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act. As an alternative to the documentation mentioned in sections 153-155, 157 and 158 of the Danish Public Procurement Act, the tenderer may submit to the contracting entity a certificate of registration in an official list of approved economic operators, see section 156 of the Danish Public Procurement Act, issued by the competent authority. The contracting entity only accepts certificates of registration in an official list from tenderers estab lished in the country holding the official list.
It should be noted that the amount is an estimate of the expected total contract price for all lots in the
entire term of the supply contract and the 10 years of maintenance and support, including the price of all options.

The contracting entity may use the procedure of section 159(5) of the Danish Public Procurement Act in the event that tenders do not comply with the formal requirements of the tender documents.

Attention is drawn to Article 5k in Regulation (EU) No 833/2014 as amended which applies to the tender procedure. The provision contains a prohibition against award of contracts to Russian companies and Russian-controlled companies, etc. (reference is made to Article 5k, section 1, for the precise definition of the operators subject to the prohibition). The contracting entity reserves the right at any time during the tender process to require documentation from the economic operators proving that they are not subject to the prohibition, for example by requiring a declaration to this effect and/or documentation of the place of establishment and ownership of the economic operators and any sub contractors.

It should be noted that the indicated term of the contract will commence on signature of the supply contracts.

A site visit of the locations in which the banknote processing system and the banknote mass destruction system is to be placed will be possible. The site visit will take place on Thursday 30 May between 11.00 – 15.00 CET at Litauen Alle 1, 2630 Taastrup, Denmark.
Tenderers wishing to participate in the site visit are asked to sign up via the electronic tendering system at least 2 days before the meeting with indication of name of business and number of participants. The contracting entity may reduce the number of participants per business. The site visit is arranged in order to provide the tenderer with more details of the specific location of the banknote processing system before submission of tender.
During the site visit, the tenderers may ask questions directly related to the site visit and of no material significance to the tender procedure. Any other questions must be put in writing. The contracting entity will draw up brief minutes of the site visit which will be published via the electronic tendering system.

The procurement is conducted subject to the achievement of the necessary funding basis.

Præcise oplysninger om fristerne for gennemgangsprocedurer

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following
deadlines apply to the lodging of complaints:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of
the European Union that the contracting entity has entered into a contract. The deadline is cal culated from the day after the day when the notice was published.
2) 30 calendar days calculated from the day after the day when the contracting entity has notified
the candidates concerned that a contract based on a framework agreement with reopening of
competition or a dynamic purchasing system has been entered into if the notification has included an explanation of the relevant grounds for the decision.
3) 6 months after the contracting entity entered into a framework agreement calculated from the
day after the day when the contracting entity notified the candidates and tenderers concerned,
see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.
4) 20 calendar days calculated from the day after the contracting entity has submitted notification
of its decision, see section 185(2) of the Danish Public Procurement Act