Tender for Telecommunication network planning and documentation system

Banedanmark

This tender covers the procurement of a new Telecommunication network planning and documentation System. The System shall be an on-premises system, which supports analysis, design, planning, optimization, and documentation processes of the existing and future data and telecommunications network infrastructure of Banedanmark, which is becoming increasingly complex. One of the purposes is to increase railway traffic density and improving operational safety & punctuality. The System shall have data migrated from Banedanmark’s legacy system and include an initial integration to the GIS-system.
This tender covers a detailed design, implementation, testing and commissioning of the system, as well as hypercare, and support and maintenance of the System and possible Future development and Consultancy services. During both the delivery and after the System delivery the tenderer shall provide crosscutting services such as licenses, test, documentation, reporting as described in the contract.

Deadline
Fristen for modtagelse af bud var på 2023-02-15. Indkøbet blev offentliggjort på 2023-01-12.

Hvem?

• Banedanmark

Hvad?

Hvor?

• Danmark › Hovedstaden

Indkøbshistorik

Dato	Dokument
2023-01-12	Udbudsbekendtgørelse

Udbudsbekendtgørelse (2023-01-12)
Ordregivende myndighed
Navn og adresser
Navn: Banedanmark
Nationalt registreringsnummer: 18632276
Postadresse: Carsten Niebuhrs Gade 43
Postby: København V
Postnummer: 1577
Land: Danmark 🇩🇰
Kontaktperson: Nils Manfred Samuel Sjö
Telefon: +45 21205985 📞
E-mail: nmss@bane.dk 📧
Region: Hovedstaden 🏙️
URL: https://www.bane.dk/ 🌏
Køberprofilens adresse: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/340853 🌏
Kommunikation
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=350673&B=BANEDANMARK 🌏
URL for deltagelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=350673&B=BANEDANMARK 🌏

Objekt
Omfanget af udbuddet
Titel:
“Tender for Telecommunication network planning and documentation system 2023-16755”
Produkter/tjenester: It-tjenester: rådgivning, programmeludvikling, internet og support 📦
Kort beskrivelse:
“This tender covers the procurement of a new Telecommunication network planning and documentation System. The System shall be an on-premises system, which...”
Anslået værdi uden moms: DKK 25 000 000 💰

1️⃣
Yderligere produkter/tjenester: Radio-, fjernsyns-, kommunikations- og telekommunikationsudstyr og beslægtet udstyr 📦
Yderligere produkter/tjenester: Datatransmissionsudstyr 📦
Yderligere produkter/tjenester: Telekommunikationsnet 📦
Yderligere produkter/tjenester: Telekommunikationsleverancer 📦
Yderligere produkter/tjenester: Telekommunikationssystem 📦
Yderligere produkter/tjenester: Programpakker og informationssystemer 📦
Yderligere produkter/tjenester: Database- og operativsystemprogrampakke 📦
Yderligere produkter/tjenester: Programmering af software og konsulentvirksomhed 📦
Yderligere produkter/tjenester: System- og supporttjenester 📦
Yderligere produkter/tjenester: Systemsupport 📦
Yderligere produkter/tjenester: Datatjenester 📦
Sted for udførelsen: Hovedstaden 🏙️
Hovedsted eller sted for udførelsen: Danmark
Beskrivelse af udbuddet:
“Background and Purpose: Banedanmark (hereinafter BDK) is an agency under the Ministry of Transport in Denmark. BDK is responsible for maintaining, renewing...”

Beskrivelse af udbuddet

Background and Purpose:
Banedanmark (hereinafter BDK) is an agency under the Ministry of Transport in Denmark. BDK is responsible for maintaining, renewing and expanding the railway so that the railway has a condition and capacity to meet the current and future needs for running trains. BDK operates a 3476km & 300 station railway network with a complex data & telecommunications network enabling connectivity of operational technical railway systems.
The tender contract comprises delivery of a system for Telecommunication network planning and documentation designed and customized to BDKs current and future needs, including the delivery and implementation of the System, migration of data from BDK’s current solution, integration to BDKs GIS system and possibly other system integrations that can be ordered as options in the contract, cf. II.2.11, project management, and hypercare, support and maintenance after system delivery. Furthermore, the tender contract comprises further development and consultancy services. The system is expected to be able to document BDKs railway data- and telecommunication network infrastructure, including fiber optic networks, overarching transmission technologies, circuits, and services and ensure overview, transparency and visibility of the dependencies and associations between the services transported over and inside the data- and telecommunication network.
The project delivery process includes the following phases: Clarification phase, Proof-of-Concept phase, Design phase, Implementation phase and Closure phase.
Current system and setup:
BDK employs an old, outdated internal developed legacy system, which consists of an Oracle 11.2.0.4 database and user interface based on Oracle Forms 4.5 and Report 2.5.
The current system includes the KAT-2/KAT-3 partitioned network which consists of approx. 2000 sites, 2 traffic control towers, 2 data-centers, 3000-4000 km fiber cables, 1000 fiber cable joints, 8200 ODF’s, 1000 manholes, 619 carrier supporting carrier IP/MPLS routers, 1136 switches, 13 firewalls, SDH 275 nodes, 250 PDH nodes, 11 CWDM nodes, 31 DWDM nodes, 315 GSM-R BTS's, 3 GSM-R core sites and 10.000 logical/physical circuits & links. The new system shall include the same.
Main deliverables:
The main deliverables are the following:
A) Delivery of the System, including design and implementation, system integrations, data migrations, project management and crosscutting services in connection with the delivery.
B) Support, maintenance and hypercare.
C) Further development and Consultancy services.
Ad A)
The Supplier shall deliver a system, design and customize it to BDKs needs and implement it within the organization.
During the delivery the supplier shall migrate all data from BDKs current solution, which the System shall replace, without data loss. Migration of data from other resource management systems and possibly analog sources shall also be possible.
The System shall make it possible for System integration and data sharing with Customer’s other present and future systems. Specifically, the System shall be able to integrate to BDKs GIS system as a part of the delivery, while other system integrations can be ordered as options in the contract, cf. II.2.11.
During the delivery and project phase, the Supplier shall provide project management supported by crosscutting services.
Ad B)
The Supplier shall provide hypercare, support and maintenance of the System, including 2nd and 3rd level support, remote and onsite support, software updates, monitoring and ServiceDesk services.
Ad C)
The Supplier shall deliver Further development services and Consultancy services to BDK upon request, including development and installation of possible improvements after system delivery, assistance with system integrations that can be ordered as options, and other services such as planning, training, technical services and testing.
For more information, please refer to tender material.

Kriterier for tildeling
Prisen er ikke det eneste tildelingskriterium, og alle kriterier er kun anført i udbudsdokumenterne
Omfanget af udbuddet
Anslået samlet værdi ekskl. moms: DKK 25 000 000 💰
Kontraktens, rammeaftalens eller det dynamiske indkøbssystems varighed
Nedenstående tidsramme er udtrykt i antal måneder.
Beskrivelse
Varighed: 72
Kontraktens, rammeaftalens eller det dynamiske indkøbssystems varighed
Denne kontrakt kan forlænges ✅
Beskrivelse
Beskrivelse af fornyelser:
“The contract can be prolonged twice (2 times) with a duration of 24 months each time, i.e., a total of 48 months.”
Oplysninger om begrænsningerne i antallet af ansøgere, der kan indbydes
Påtænkt antal ansøgere: 3
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:
“The shortlisting of candidates invited to tender will be based on an evaluation of which candidates have documented the most relevant deliveries, see...”
Oplysninger om valgmuligheder
Indstillinger ✅
Beskrivelse af mulighederne:
“The contract includes four mandatory options. Option 1 – System integration to Proarc: Necessary Software, licenses, and materials to integration to the...”
Beskrivelse
Yderligere oplysninger:
“Ad II.2.7: The duration of the contract as mentioned in II.2.7 starts from “Acceptance Date” of the System as defined in the Contract, cf. Appendix 0. The...”

Juridiske, økonomiske, finansielle og tekniske oplysninger
Økonomisk og finansiel stilling
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The candidate must submit the European Single Procurement Document ("ESPD") with the following information: - The candidate's equity in the latest financial...”

Liste og kortfattet beskrivelse af udvælgelseskriterier

The candidate must submit the European Single Procurement Document ("ESPD") with the following information:
- The candidate's equity in the latest financial year available
- The candidate's total annual turnover in the three latest financial years available
If the candidate relies on the economic and financial capacity of other entities in relation to fulfilment of the minimum requirements, see below, the contracting entity will require the candidate and the entities in question to undertake joint and several liability for the performance of the contract.
The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity.
Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted:
The operator's balance sheets or extracts from balance sheets in the most recent annual report/financial statement available if publication of the balance sheets is required under law in the country in which the operator is established, or other documentation of the size of the equity. For groups of operators (e.g. a consortium), the information in the most recent annual report/financial statement available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.
A statement regarding the operator's total turnover in the three most recent annual reports/financial statements available, depending on when the operator was set up or started trading, if the figures for this turnover are available. For groups of operators (e.g. a consortium), the information in the three most recent annual reports/financial statements available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.

Betingelser for deltagelse

“As a minimum requirement, a positive equity in the latest available annual report/financial statement is required. If the candidate relies on the capacity...”
Teknisk og faglig kompetence
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The candidate must submit the ESPD with the following information: A list of the 5 most significant comparable services, see sections II.1.4) and II.2.4),...”

Liste og kortfattet beskrivelse af udvælgelseskriterier

The candidate must submit the ESPD with the following information:
A list of the 5 most significant comparable services, see sections II.1.4) and II.2.4), that the candidate has carried out in the last 3 year(s) before the expiry of the application deadline.
Only references relating to services carried out at the time of application will be given importance in the evaluation of which candidates have documented the most relevant deliveries, see section II.2.9) and in the evaluation of whether the minimum requirements in respect of technical and professional capacity have been complied with, see below. Hence, in the case of an ongoing task, only the part of the services already performed at the time of application will be included in the evaluation of the reference.
Each reference is requested to include a brief description of the deliveries made. The description of the delivery should include a clear description of the services set out in sections II.1.4) and II.2.4) to which the delivery related and the candidate's role(s) in the performance of the delivery. The reference is furthermore requested to include the financial value of the delivery (amount), the date of delivery and the name of the customer (recipient).
When indicating the date of the delivery, the candidate is requested to indicate the date when the delivery was commenced and finalised. If this is not possible, e.g. if the tasks were performed on an ongoing basis under a framework agreement, the candidate is asked to indicate in the description of the delivery how the date is specified.
No more than 5 references may be stated, irrespective of whether the candidate is a single operator, whether the candidate relies on the technical capacities of other entities, or whether the candidate is a group of operators (e.g. a consortium).
If the candidate relies on the professional experience of other entities for the performance of specific parts of the services comprised by the contract, see section II.2.4), such services under the contract must be performed by the entity on which the candidate relies.
The ESPD serves as provisional documentation of the candidate's compliance with the selection criterion, see section II.2.9).
Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
No additional documentation of technical and professional capacity will be required from the candidate. However, the contracting entity reserves the right to contact the candidate or the customer stated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.

Betingelser for deltagelse
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:
“Financing conditions and payment arrangements will be stated in the tender documents. Reference is furthermore made to the electronic invoicing required and...”
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:
“No specific legal form is required. If the contract is awarded to a group of economic operators (e.g. a consortium), each participant of the group must...”
Betingelser i forbindelse med kontrakten
Betingelser for opfyldelse af kontrakten:
“The contract has incorporated the corporate social responsibility considerations, as appropriate, as laid down in the conventions on the basis of which the...”

Procedure
Type af procedure
Forhandlet procedure med forudgående indkaldelse af konkurrencer
Administrative oplysninger
Tidligere offentliggørelse vedrørende denne procedure: 2022/S 234-675523
Frist for modtagelse af bud eller ansøgninger om deltagelse: 2023-02-15 14:00 📅
Anslået dato for afsendelse af invitationer til at afgive tilbud eller deltage til udvalgte ansøgere: 2023-03-17 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Nedenstående tidsramme er udtrykt i antal måneder.
Minimumsfrist, inden for hvilken tilbudsgiveren skal opretholde tilbuddet: 6

Supplerende oplysninger
Oplysninger om elektroniske arbejdsgange
Elektronisk fakturering vil blive accepteret
Der vil blive anvendt elektronisk betaling
Yderligere oplysninger

“Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the...”

Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the address set out in section I.3). For access to the tender documents, the candidate must be registered or register as a user.
The candidate must submit as its application an ESPD as preliminary documentation of the circumstances set out in section 148(1), paras (1)-(3) of the Danish Public Procurement Act, cf. section 12 of Ministerial Order on procurement by entities operating in the water, energy, transport and postal services sectors (implementeringsbekendtgørelsen - “the Danish Implementing Order”). The ESPD is available via the electronic tendering system.
In this procedure, the candidate may rely on the technical and/or financial capacity of other operators to fulfil the suitability requirements stated in section III.1.2) and III.1.3), including for the purpose of selection, see section II.2.9). The operator(s) making its/their technical and/or financial capacity available to the candidate must sign a letter of commitment, see further in the tender specifications. The form is enclosed as an attachment to the tender specifications.
The candidate must also submit a letter of commitment in which the entity/entities on which the candidate relies has/have undertaken joint and several liability with the candidate if the candidate is awarded the contract. The form is enclosed as an attachment to the tender specifications.
The candidate will be excluded from participation in the tendering procedure if the candidate is subject to the compulsory grounds for exclusion set out in sections 134 a, 135 and 136 of the Danish Public Procurement Act, cf. section 11(1), para. (1) of the Danish Implementing Order, unless the candidate has submitted sufficient documentation for its reliability in accordance with section 138 of the Danish Public Procurement Act, cf. section 11(1), para. (2) of the Danish Implementing Order.
In the event of changes to the composition of the tenderer, the provisions of section 147 of the Danish Public Procurement Act will apply in their entirety.
As regards sections II.1.5) and II.2.6), it should be noted that the amount is an estimate of the expected contract price for the entire term of the contract, including the price of all options. The estimate is based on an assessment of all deliveries, services and activities during the contract period and the knowledge regarding the prices for such deliveries, services and activities at the time of the tender.
As regards section II.2.7), it is to be noted that the indicated term will commence at Acceptance Date of the System. In addition to the indicated term, an expiry phase that is flexible in time will be required when the contract is at an end in order to ensure an undisturbed continuation of the services covered by the contract in connection with a possible re-tender.
An online information meeting will be held the 25th of January 2023 from 13 to 15 pm. For practical reasons, operators interested in participating in the meeting are asked to sign up via the electronic tendering system not later than 2 days before the meeting with indication of name of business and number of participants. The contracting entity may reduce the number of participants per business. The contracting entity will draw up brief minutes of the information meeting which will be published via the electronic tendering system.
As regards section II.2.9) it should be noted that each candidate may only submit one application for prequalification.
For information on the process of the negotiations, reference is made to the tender specifications and the related Annex B and C.
The Contracting Entity will pay no remuneration for participating.
The contracting entity reserves the right to award on the basis of the initial tender.

Gennemgå organ
Navn: Klagenævnet for Udbud (The Danish Complaints Board for Public Procurement)
Postadresse: Nævnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405600 📞
E-mail: klfu@naevneneshus.dk 📧
URL: https://erhvervsstyrelsen.dk/klagevejledning-0 🌏
Gennemgangsprocedure
Præcise oplysninger om fristerne for gennemgangsprocedurer:
“Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at...”

Præcise oplysninger om fristerne for gennemgangsprocedurer

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.
3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the stand-still period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see section 12(1) of the Act.
The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board’s own complaints procedure is available at https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/vejledning/

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn:
“Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)”
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Land: Danmark 🇩🇰
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
URL: http://www.kfst.dk 🌏
Kilde: OJS 2023/S 012-030125 (2023-01-12)

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