Supply and sustainment of Training Equipment, Training Rigs and Container Gyms/rigs for the Danish Defence

Kort beskrivelse

The Danish Defence is in need of new training equipment, training rigs and container gyms/rigs for various locations within the Danish Defence. The requested products etc. consist of resistance training machines/racks/platform (stationary products), training equipment (moveable), training equipment (accessories), cardiovascular equipment, training rigs, container gyms/rigs and add-ons. Furthermore, the contract shall include spare parts and service/maintenance for the equipment bought under the upcoming contract as well as for the Danish Defence's existing training equipment.

Beskrivelse af udbuddet

The Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) needs to buy new training equipment, training rigs and container gym/rigs.
In addition to the purchase of new training equipment, the contract shall also cover spare parts for both new and existing training equipment, both in relation to service being performed, and purchased on their own.
Included in the contract is also the performance of service and maintenance of both existing and new training equipment. The services performed shall be carried out on addresses in Denmark for entities under the Danish Ministry of Defence, the Danish Defence, the Home Guard (Hjemmeværnet), and the Danish Emergency Management Agency (Beredskabsstyrelsen).
The products bought under this contract will be used to the same extent as in a well-visited professional fitness centre.
The Buyer’s training equipment, training rigs and container gyms/rigs will be used by all units covering both land and sea. Among other things, the training equipment, training rigs and container gyms/rigs will support the Danish Defence’s training concept named Military Physical Training (MFT) which focuses on the soldier´s ability to perform military physical training, individually and/or in units wearing traditional training clothes or combat uniform. Furthermore, some of the training equipment, training rigs and container gyms/rigs will be used during international operations.
The users of the training equipment, training rigs and container gyms/rigs range from novices, basic training units to the training of elite units. The range of possible usages of the training equipment, training rigs and container gyms/rigs affects the requirements of the equipment, and consequently special technical, environmental and power requirements are listed. Furthermore as the span of users covers all levels, the training equipment, training rigs and container gyms/rigs shall be operational by any person regardless of technical insight.

Yderligere oplysninger

The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement.

Liste og kortfattet beskrivelse af udvælgelseskriterier

The tenderer must use the European Single Procurement Document (electronic version, hereafter ESPD) and provide the following information in the ESPD:
Its equity ratio (calculated by dividing the tenderer’s equity with the tenderer’s total assets (equity/total assets x 100)) at the end of the last 3 financial years, to the extent such information is available, cf. Part IV, section B.
Upon request from DALO the tenderer must submit the following documentation:
Annual reports or excerpts hereof or other documentation stating the tenderer’s equity ratio (calculated by dividing the tenderer’s equity with the tenderer’s total assets (equity/total assets x 100)) at the end of the last 3 financial years, to the extent such information is available. When groups of entities (e.g. consortiums), including temporary joint ventures, participate in the tender procedure together, the documentation must be provided for each of the participating entities. If the tenderer relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the documentation must equally be provided for each entity or entities.
Be advised that DALO at any time during the procurement procedure can request that the tenderer presents the above mentioned documentation if this is deemed necessary to secure that the procurement procedure is conducted correctly. In this situation, DALO will set an appropriate time limit for the submission of the documentation.
Please note that a tenderer may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the tenderer and the entity or entities on which the tenderer relies. In this case, the tenderer shall ensure that an ESPD from the entity or entities on which the tenderer relies is submitted along with the tenderers own ESPD. The entity or entities’ ESPD must equally provide the information listed above.

The tenderer must have had a positive equity ratio for each the last 3 financial years. The equity ratio is calculated by dividing the tenderer’s equity with the tenderers total assets (equity/total assets x 100).
If the tenderer is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available.
If the tenderer relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the tenderer’s and the entity or entities’ equity with the sum of the tenderer’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available.

Betingelser for opfyldelse af kontrakten

Reference is made to the procurement documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. no. 798 of June 2007 which requires electronic invoicing. Exact terms are stated in the contract.
No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants shall undertake joint and several liabilities and to appoint one supplier to represent the group.
The framework agreement contains requirements regarding labour clause, CSR requirements, international sanctions as well as provisions regarding risk assessment and follow-up actions; reference is made to appendix B and appendix B.1 for further information. In the procurement of the framework agreement the risk profile is assessed to the following follow-up action (risk level): C. See section VI.3 and “Additional information” for further information.

Regarding section II.1.5): The estimated value of the framework agreement is DKK 35,000,000 and the maximum value of the framework agreement is DKK 60,000,000. The reason for the difference between the stated values is the uncertainty regarding the final value of the framework agreement, cf. below. Hence, the estimated value constitutes DALO’s most qualified estimate of the value of the framework agreement at the present moment, while the maximum value constitutes the maximum value of purchases under the framework agreement in its duration.
The uncertainty regarding the final value of the framework agreement is primarily caused by uncertainty regarding the Danish Defence’ operational needs through the duration of the framework agreement, including uncertainty about specific deployments and mission areas in particular, which is not possible to foresee for the entire span of the framework agreement. Thus, changes to the operational needs of the Danish Defence compared to the existing situation and needs may cause a significant larger expenditure on the framework agreement than what is expected at the moment.
The framework agreement contains requirements regarding labour clause, CSR requirements, international sanctions as well as provisions regarding risk assessment and follow-up actions.
Upon submission of an offer the tenderer is asked to sign a self-declaration on compliance with labour clauses, CSR obligations and international sanctions, cf. “Additional information”.
If the self-declaration is not signed, the tenderer will be excluded from participation in the procurement process.
DALO has uploaded a template (available via the electronic tendering system) which must be used as a statement. See the "Additional information" document, which is available via the electronic tendering system, for more information.
The tenderer must together with the tender submit an ESPD as preliminary evidence of the circumstances set out in § 148(1) (1-3) of the Public Procurement Act.
The tenderer and, if relevant, the participants in the group of entities or/and entities on which the tenderer relies on, must use the electronic version of the ESPD available via the electronic tendering system. The ESPD shall be fulfilled and submitted via the electronic tendering system in accordance with the instructions given by the electronic tendering system. The ESPD document must be signed by the supporting entity. It is not necessary for the tenderer to sign the ESPD document. If the tenderer is a group of entities (consurtiums), each participant’s ESPD document must be signed by the participant in question. It is not necessary for the participant submitting the tender to sign his ESPD document.
Prior to decision on award of the contract, DALO shall require that the tenderer to whom DALO intends to award the contract presents documentation for the information stated in the ESPD, cf. §§ 151-155 of the said Act. Please see the document “Additional information”, which is located at the electronic tendering system, cf. section I.3), for further information on the matter.
The framework agreement is not divided into lots on the grounds described in the document “Additional information”, which is located at the electronic tendering system, cf. section I.3).
For further information regarding this procurement, please see the document “Additional information”, which is located at the electronic tendering system, cf. section I.3).
DALO does not provide remuneration for the participants in the tender.

Præcise oplysninger om fristerne for gennemgangsprocedurer

Pursuant to the Danish Consolidation Act no. 593 of 2 June 2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:
Complaints regarding public procurements and decisions subject to Chapter II or III of the Public Procurement Act, which does not concern a candidate not being invited to tender, must in accordance with § 7(2) of the Act on The Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union. The time limit is calculated from the day after the publication date.
2) 30 calendar days starting the day after the contracting authority has notified the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes an account of the reasons for the decision.
3) 6 months after the contracting authority has entered into the framework agreement starting the day after the contracting authority has sent notification to the tenderers involved, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included an account of the reasons for the decision.
4) 20 calendar days starting the day after the contracting authority has published a notice concerning his decision to uphold the contract, cf. § 185(2) of the Public Procurement Act.
The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the stand-still period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1).
Contact information for The Complaints Board for Public Procurement is stated in section VI.4.1).
The Complaints Board for Public Procurement’s own guidance note concerning complaints is available on the website stated in section VI.4.1).