Contract Lifecycle Management System (CLM)

DSB

With this procurement DSB has decided to replace their current CLM System with a new CLM System. DSB is looking for a standard CLM system delivered as software as a service (SaaS). The standard CLM system shall support all the different contract types in DSB (except employment contracts) ranging from very complex contracts to very simple contracts. The CLM system will be used holistically across DSB by the different departments in DSB. The CLM system shall be able to support all phases of the contract lifecycle meaning contract creation, execution of the contract and renewal. All this should be done with full audit and compliance tracking.

Deadline

Fristen for modtagelse af bud var på 2020-01-16. Indkøbet blev offentliggjort på 2019-12-13.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• Netcompany A/S

Hvem?

• DSB

Hvad?

• Programpakke til forvaltning af forretningstransaktioner og privatsager › Programpakke til indkøbsstyring

Hvor?

• Danmark › Hovedstaden

Indkøbshistorik

Dato	Dokument
2019-12-13	Udbudsbekendtgørelse
2020-06-09	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2019-12-13)
Objekt
Omfanget af udbuddet
Titel: Programpakke til indkøbsstyring
Referencenummer: A-4883
Kort beskrivelse:

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Programpakke til indkøbsstyring 📦
Yderligere CPV-kode: Programpakke til indkøbsstyring 📦
Sted for udførelsen
NUTS-region: Hovedstaden 🏙️

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Forsyningsvirksomhed
Navn på ordregivende myndighed: Dsb
Postadresse: Telegade 2
Postnummer: 2630
Postby: Taastrup
Kontakt
Internetadresse: http://www.dsb.dk 🌏
E-mail: nbaw@dsb.dk 📧
Telefon: +45 24681817 📞
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=258014&B=DSB 🌏
URL til deltagelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=258014&B=DSB 🌏

Reference
Datoer
Afsendelsesdato: 2019-12-13 📅
Tilbudsfrist: 2020-01-16 📅
Offentliggørelsesdato: 2019-12-17 📅
Identifikatorer
Bekendtgørelsesnummer: 2019/S 243-598677
EUT-S-nummer: 243
Yderligere oplysninger

DSB is arranging an online information meeting for all the interested potential candidates, 7.1.2020, between 14.00-16.00 CET local time. The meeting will be focused on the pre-qualification process, and what the candidates must submit in regard to pre-qualification application. The practical information regarding information meeting will announced through EU-supply early January. Section II.2.9): each candidate may only submit one application for pre-qualification. Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by DSB, see the address in Section I.3). For access to the procurement documents, the candidate must be registered or register as a user. Questions regarding pre-qualification Should be submitted as early as possible. Please note that there is public Christmas holidays between Friday (end of day) 20.12.2019 — 2.1.2020, answering questions in this period will not be possible. The candidate must as its application to participate submit an ESPD as preliminary documentation of the circumstances set out in Section 148(1), Paras (1)-(3) of the Danish Public Procurement Act, cf. s.11 of Ministerial Order on procurement by entities operating in the water, energy, transport and postal services sectors (hereafter: ‘Ministerial Order’). The ESPD is to be completed directly in the electronic tendering system. The candidate shall in Part II, Section A, of the ESPD reply to if the candidate is participating in the procurement procedure with others (e.g. a consortium). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating economic operator. In addition, a signed consortium declaration shall be Submitted as part of the application, declaring that each operator in the consortium is jointly and severally liable, directly and unconditionally, to DSB for any obligation in relation to the consortium‘s tender. The candidate is encouraged to use the template for Consortium Declaration, as uploaded in EU supply. The candidate shall in Part II, Section C, in the ESPD reply to if the candidate relies on the capacity of other entities. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate relies. In addition, a support declaration from each supporting entity shall be submitted as part of the application, declaring that capacities will be made available to the candidate. Where the candidate relies on the capacities of other entities with regard to criteria relating to economic and financial standing the supporting entity/entities shall undertake joint and several liability to DSB for any obligation in the declaration in relation to the tender. The candidate is encouraged to use the template for support declaration, uploaded in EU-supply. The candidate will be excluded from participation if the candidate is subject to the compulsory grounds for exclusion set out in ss.135 and 136 of The Danish Public Procurement Act, cf. s.10, para. (1) of the Ministerial Order unless the candidate has submitted sufficient documentation for its reliability in accordance with s.138 of the Danish Public Procurement Act, cf. s.10(1), para.(2) of the Ministerial Order. Please also notice that the candidate must state in the ESPD Part IV, Section C whether the candidate intends possibly to assign a subcontract to a third party and if this third party is known at the time of the application for pre-qualification. DSB intends to ask the applicants to provide documentation for their fulfillment of Section 148(1), paras (1)-(3) of the Danish Public Procurement Act, cf. s.11 of the Ministerial Order after pre-qualification. The type of documentation depends of the documentation issued in the relevant country.

Yderligere oplysninger

DSB is arranging an online information meeting for all the interested potential candidates, 7.1.2020, between 14.00-16.00 CET local time. The meeting will be focused on the pre-qualification process, and what the candidates must submit in regard to pre-qualification application. The practical information regarding information meeting will announced through EU-supply early January.

Section II.2.9): each candidate may only submit one application for pre-qualification. Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by DSB, see the address in Section I.3). For access to the procurement documents, the candidate must be registered or register as a user. Questions regarding pre-qualification

Should be submitted as early as possible. Please note that there is public Christmas holidays between Friday (end of day) 20.12.2019 — 2.1.2020, answering questions in this period will not be possible. The candidate must as its application to participate submit an ESPD as preliminary documentation of the circumstances set out in Section 148(1), Paras (1)-(3) of the Danish Public Procurement Act, cf. s.11 of Ministerial Order on procurement by entities operating in the water, energy, transport and postal services sectors (hereafter: ‘Ministerial Order’). The ESPD is to be completed directly in the electronic tendering system. The candidate shall in Part II, Section A, of the ESPD reply to if the candidate is participating in the procurement procedure with others (e.g. a consortium). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating economic operator. In addition, a signed consortium declaration shall be

Submitted as part of the application, declaring that each operator in the consortium is jointly and severally liable, directly and unconditionally, to DSB for any obligation in relation to the consortium‘s tender. The candidate is encouraged to use the template for Consortium Declaration, as uploaded in EU supply.

The candidate shall in Part II, Section C, in the ESPD reply to if the candidate relies on the capacity of other entities. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate relies. In addition, a support declaration from each supporting entity shall be submitted as part of the application, declaring that

capacities will be made available to the candidate. Where the candidate relies on the capacities of other entities with regard to criteria relating to economic and financial standing the supporting entity/entities shall undertake joint and several liability to DSB for any obligation in the declaration in relation to the tender. The candidate is encouraged to use the template for support declaration, uploaded in EU-supply. The candidate will be excluded from participation if the candidate is subject to the compulsory grounds for exclusion set out in ss.135 and 136 of

The Danish Public Procurement Act, cf. s.10, para. (1) of the Ministerial Order unless the candidate has submitted sufficient documentation for its reliability in accordance with s.138 of the Danish Public Procurement Act, cf. s.10(1), para.(2) of the Ministerial Order. Please also notice that the candidate must state in the ESPD Part IV, Section C whether the candidate intends possibly to assign a subcontract to a third party and if this third party is known at the time of the application for pre-qualification. DSB intends to ask the applicants to provide documentation for their fulfillment of Section 148(1), paras (1)-(3) of the Danish Public Procurement Act, cf. s.11 of the Ministerial Order after pre-qualification.

The type of documentation depends of the documentation issued in the relevant country.

Objekt
Omfanget af udbuddet
Anslået samlet værdi: 30 000 000 DKK 💰
Kort beskrivelse:

The overall objective of this procurement is to replace DSB's current CLM system with a new CLM system. DSB is looking for a standard CLM system delivered as software as a service (SaaS). The standard CLM system shall support all the different contract types in DSB (except employment contracts) ranging from very complex contracts to very simple contracts. The CLM system shall be able to support all phases of the contract lifecycle meaning contract creation, execution of the contract and renewal. All this should be done with full audit and compliance tracking. DSB has specified the areas which shall be supported in the CLM system and the requirements and business processes have been linked to these overall areas:

1) General (general use of the system);

2) Contract creation;

3) Execution;

4) Renewal; and

5) Audit and compliance.

The contract phases which should be supported are

3) Execution; and

4) Renewal.

The CLM system should differentiate and support working with the very complex contracts and advanced functionality where data input, resources, reporting etc. are required to working with a very simple contract where data input, resources, reporting etc. are very limited. The CLM System should be flexible so DSB can work with different contract phases and user types in the different departments, e.g. procurement and legal can work with contract creation and renewal while other departments can work with execution and renewal. And some departments might even work with some of the elements in the execution while others work with all the elements in execution divided by basic functionality and advanced functionality. In relation to implementation of the system the procurement includes associated services such as implementation services, integration (eg. SAP etc.), configuration, migration (of data from existing systems) and training. In the entire contract period DSB can purchase training and consulting services related to the CLM system.

Anslået værdi uden moms: 30 000 000 DKK 💰
Varighed: 60 måneder
Beskrivelse af fornyelser:

The contract is for a period of 5 years with an option for DSB to extend with additional periods of minimum 12 months up to 36 months in total.

Beskrivelse af mulighederne: The contract includes an exit option of the contract creation module.
Sted for udførelsen
Hovedsted eller sted for udførelsen: Hoeje Taastrup.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

The candidate must submit a completed version of the European Single Procurement Document (ESPD), including Part IV, Section B, with the following information:

— the total annual turnover in the last 3 financial years available,

— the EBIT margin (EBIT/turnover * 100) in the last 3 financial years available,

— the solvency ratio (equity to total assets ratio) in the last 3 financial years available.

The ESPD serves as provisional documentation that the candidate fulfills the minimum suitability requirements in respect of economic and financial capacity.

DSB intends to ask the candidates to provide documentation for their fulfillment of the minimum requirements concerning financial and economic standing after pre-qualification.

Upon DSB's request, the candidate must submit the following documentation of economic and financial capacity (1-3):

1) Total annual turnover. A statement regarding the candidates’ overall turnover in the last 3 financial years available, depending on the date when the undertaking was set up or started trading, if the information on these turnovers is available. For groups of candidates (e.g. a consortium), the information must be submitted for each participating operator in the group. Where a candidate relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must also be provided;

2) EBIT margin. A statement regarding the candidates’ average EBIT margin (calculated by dividing EBIT with turnover (EBIT/turnover*100)) in the last 3 financial years available, depending on the date when the candidate was set up or started trading, if the information on these turnovers and the figures for EBIT are available. For groups of candidates (e.g. a consortium), the information must be submitted for each participating candidate in the group. Where a candidate relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must also be provided;

3) Solvency ratio. A statement regarding the candidates’ average solvency ratio (calculated as (equity/total as-sets*100) in the last 3 financial years available, depending on the date when the candidate was set up or started trading, if the figures for equity and assets are available. For groups of candidates (e.g. a consortium), the information must be submitted for each participating candidate in the group. Where a candidate relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must also be provided.

Mindstekrav til niveauet:

The candidate must meet the following minimum requirements at the time of pre-qualification in each of the last 3 financial years prior to the deadline for submission of application for pre-qualification:

1) A total annual turnover of at least 40 000 000 DKK;

2) An EBIT margin of at least 5 % — calculated by dividing EBIT with turnover (EBIT/turnover*100);

3: A solvency ratio of at least 20 % – calculated by dividing equity with total assets (equity/total assets*100).

If the candidate is the parent company of a group of companies (i.e. the same Legal group) the turnover, EBIT margin and solvency ratio may be based on the financial figures of the consolidated financial statement of the group of companies. ‘The same legal group’ shall be defined as entities covered by Directive 2013/34/EU (directive on the annual financial statements, consolidated

Financial statements and related reports of certain types of undertakings) art. 22 (1).

If the candidate is an intermediate parent company (i.e. the parent company of a ‘sub group’ of companies) or the candidate is relying on the economic and financial capacity of such an intermediate parent company, the turnover, EBIT margin and solvency ratio may be based on the financial figures of the consolidated financial statement of the ‘sub group’ of companies.

If the candidate is relying on the capacity of one or more other entities the turnover, EBIT margin and solvency ratio will be calculated on the basis of the combined financial figures of the candidate and the supporting entities. This means, e.g. in relation to solvency ratio, that the calculation will be based on the combined total equity of the candidate and the supporting entities calculated as an average of the last 3 financial years and the combined total assets of the candidate and the supporting entities calculated as an average of the last 3 financial years (solvency ratio = average combined total equity/average combined total assets * 100).

If the candidate and the supporting entity/entities have consolidated financial statements, the calculations of the turnover, EBIT margin and solvency ratio will be based on such consolidated financial statements; in this case, the candidate and supporting entities should provide the information necessary in the ESPD to allow for correct calculations.

If the candidate is a group of economic operators (e.g. a consortium), the turnover, EBIT margin and solvency ratio will be calculated in the same manner as candidates with one or more supporting entities, i.e. on the basis of the combined financial figures of the participating economic operators.

If any of the participating economic operators (in the consortium) have consolidated financial statements, the calculations concerning these economic operators will be made based on such consolidated financial statements; in this case, the economic operators in question should provide the information necessary in the ESPD to allow for correct calculations.

DSB intends to ask the candidates to provide documentation for their fulfillment of the minimum requirements concerning financial and economic standing after pre-qualification. The documentation on fulfillment of the minimum requirements concerning financial and economic standing after pre-qualification shall consist of audited financial statements or excerpts thereof for the 3 latest financial years, depending on the date on which the candidate's undertaking was set up or the candidate started trading, where publication of financial statements is required under the law of the country in which the candidate is established, or any other form of documentation which DSB deems appropriate, where the candidate is unable to present audited financial statements for a valid reason.

By ‘financial year’ is meant either a calendar year (1 January — 31 December) or a season (e.g. 1 July — 30 June).

Teknisk og faglig kompetence:

The candidate must submit a completed version of the European Single Procurement Document (ESPD), including Part IV, Section C, with the following information:

1) A list of of 5 most significant comparable CLM system deliveries and services, see Section II.2.4), that the candidate has carried out in the last 5 years before the expiry of the application deadline. Only the first 5 deliveries will be evaluated. Candidates shall provide CLM — system deliveries as (SaaS) software as a service, but can also provide CLM — system deliveries as on-premise. The (SaaS) deliveries will be given more importance, in the evaluation of which candidates have documented most relevant deliveries.

Only references relating to system deliveries and services carried out at the time of application will be given importance in the evaluation of which candidates have documented the

Most relevant deliveries, see Section II.2.9). Hence, in the event of an ongoing task, only the part of the services already having been performed at the time of application will be included in the evaluation of the reference.

Each reference is requested to include a brief description of the CLM system delivered and services performed. The delivery description should include a clear description of the CLM system and services set out in Sections II.1.4) and II.2.4) to which the delivered CLM system and services related and the candidate's role(s) and setup in the performance of the delivery, including use of sub-suppliers to provide the full CLM system and services. The reference is furthermore requested to include start and end date of engagement and name of the customer. If the reference is ongoing, DSB would like a description of status. Besides a brief description of the CLM system deliveries and services performed, each reference is requested to include a brief description of the type and size of the customer, quantities delivered and name of the country(*ies) in which the CLM system and services to the customer were delivered. The above information in the ESPD serves as provisional documentation for the candidate's/tenderer's compliance with the selection criterion, see Section II.2.9). No additional documentation for references will be required from the candidate. However, DSB reserves the right to contact the candidate or the customer stated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.

Mindstekrav til niveauet:

The candidate must demonstrate experience with a minimum of 3 similar deliveries within the past 5 years. Two (2) of the 3 similar deliveries must be CLM — System as Software as a Service (SaaS) deliveries.

Kontraktens udførelse
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:

Financing conditions and payment arrangements is stated in the procurement documents.

Reference is furthermore made to the electronic invoicing required and the option of ordering electronically pursuant to (Consolidated) Act No 798 of 28.6.2007 about payment to public authorities, etc., as amended. The consolidated act is available (in Danish) at www.retsinformation.dk.

Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

No specific legal form is required. If the contract is awarded to a group of economic operators (e.g. a consortium), each participant of the group must assume joint and several liability and appoint a joint representative.

Betingelser for opfyldelse af kontrakten:

The contract has to the relevant extent incorporated the corporate social responsibility considerations laid down in the conventions on the basis of which the principles of the UN Global Compact are worded and as laid down in the OECD guidelines for multinational enterprises. The contract furthermore lays down requirements pursuant to ILO Convention No 94 on labour clauses in

Public contracts and circular No 9471 of 30.6.2014.

The contract lays down requirements on compliance with the law on processing of personal data.

Please see the tender conditions regarding requirement categorization of requirements in the contract documents. All requirements that are not minimum requirements may in principle be negotiated and may be changed/withdrawn.

Thus, all potential candidates who can comply with the minimum requirements are encouraged to apply to participate.

Procedure
Retsgrundlag: 32014L0025
Påtænkt antal ansøgere: 3
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

The limitation of candidates invited to tender will take place after an evaluation of which candidates have documented the most relevant references of deliveries, see Section III.1.3), of CLM system and services covered by the contract, which is listed in Section II.2.4). The evaluation of the most relevant deliveries will be made on the basis of the extent to which the references

Document experience with delivery of CLM systems and services, see the description.

In Sections II.1.4) and II.2.4), comparable in terms of scope (including quantities) and comparable in terms of customers to which the CLM system and services where delivered. The evaluation will be based on the list submitted by the candidates in the European Single Procurement Document (ESPD) according to Section III.1.3). Please note that any ambiguities and/or incomprehensibilities in the information submitted may be regarded negatively in the evaluation when selecting the limited numbers of candidates.

Tidspunkt for modtagelse af tilbud: 08:00
Dato for afsendelse af opfordringer: 2020-01-29 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 25 05 00 53
Kontakt
Enhed: Naheeb Bawar
Internetadresse: www.dsb.dk 🌏
Køberprofilens adresse: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/63264 🌏
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=258014&B=DSB 🌏

Reference
Yderligere oplysninger

Section II.2.9): each candidate may only submit one application for pre-qualification. Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by DSB, see the address in Section I.3). For access to the procurement documents, the candidate must be registered or register as a user. Questions regarding pre-qualification

Should be submitted as early as possible. Please note that there is public Christmas holidays between Friday (end of day) 20.12.2019 — 2.1.2020, answering questions in this period will not be possible. The candidate must as its application to participate submit an ESPD as preliminary documentation of the circumstances set out in Section 148(1), Paras (1)-(3) of the Danish Public Procurement Act, cf. s.11 of Ministerial Order on procurement by entities operating in the water, energy, transport and postal services sectors (hereafter: ‘Ministerial Order’). The ESPD is to be completed directly in the electronic tendering system. The candidate shall in Part II, Section A, of the ESPD reply to if the candidate is participating in the procurement procedure with others (e.g. a consortium). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating economic operator. In addition, a signed consortium declaration shall be

Submitted as part of the application, declaring that each operator in the consortium is jointly and severally liable, directly and unconditionally, to DSB for any obligation in relation to the consortium‘s tender. The candidate is encouraged to use the template for Consortium Declaration, as uploaded in EU supply.

The candidate shall in Part II, Section C, in the ESPD reply to if the candidate relies on the capacity of other entities. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate relies. In addition, a support declaration from each supporting entity shall be submitted as part of the application, declaring that

capacities will be made available to the candidate. Where the candidate relies on the capacities of other entities with regard to criteria relating to economic and financial standing the supporting entity/entities shall undertake joint and several liability to DSB for any obligation in the declaration in relation to the tender. The candidate is encouraged to use the template for support declaration, uploaded in EU-supply. The candidate will be excluded from participation if the candidate is subject to the compulsory grounds for exclusion set out in ss.135 and 136 of

The Danish Public Procurement Act, cf. s.10, para. (1) of the Ministerial Order unless the candidate has submitted sufficient documentation for its reliability in accordance with s.138 of the Danish Public Procurement Act, cf. s.10(1), para.(2) of the Ministerial Order. Please also notice that the candidate must state in the ESPD Part IV, Section C whether the candidate intends possibly to assign a subcontract to a third party and if this third party is known at the time of the application for pre-qualification. DSB intends to ask the applicants to provide documentation for their fulfillment of Section 148(1), paras (1)-(3) of the Danish Public Procurement Act, cf. s.11 of the Ministerial Order after pre-qualification.

The type of documentation depends of the documentation issued in the relevant country.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagevejledning-0 🌏
Oplysninger om frister for klageprocedurer:

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at cww.retsinformation.dk), the following deadlines apply to the lodging of complaints:

Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see Section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer if the notification is accompanied by an explanation of the grounds for the decision in accordance with Section 2(1), para. (1) of the Act.

In other situations, complaints of award procedures, see Section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published;

2) 30 calendar days calculated from the day after the day when the contracting entity has notified the tenderers concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into if the notification includes an explanation of the relevant grounds for the decision;

3) 6 months after the contracting entity has entered into a framework agreement calculated from the day after the day when the contracting entity has notified the affected candidates and tenderers, see Section 2(2) of the Act.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the stand-still period, see Section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the

Act.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2019/S 243-598677 (2019-12-13)

Bekendtgørelse om indgåede kontrakter (2020-06-09)
Objekt
Omfanget af udbuddet
Kort beskrivelse:

With this procurement DSB has decided to replace their current CLM system with a new CLM system. DSB is looking for a standard CLM system delivered as software as a service (SaaS). The standard CLM system shall support all the different contract types in DSB (except employment contracts) ranging from very complex contracts to very simple contracts. The CLM system will be used holistically across DSB by the different departments in DSB. The CLM System shall be able to support all phases of the contract lifecycle meaning contract creation, execution of the contract and renewal. All this should be done with full audit and compliance tracking.

Den samlede værdi af udbuddet: 30 000 000 DKK 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter
Kontraktens art: Tjenesteydelser

Procedure
Bud-type: Finder ikke anvendelse
Kriterier for tildeling
Den laveste pris

Ordregivende myndighed
Kontakt
E-mail: anhd@dsb.dk 📧
Telefon: +45 24687628 📞

Reference
Datoer
Afsendelsesdato: 2020-06-09 📅
Offentliggørelsesdato: 2020-06-12 📅
Identifikatorer
Bekendtgørelsesnummer: 2020/S 113-275293
Henviser til bekendtgørelse: 2019/S 243-598677
EUT-S-nummer: 113
Yderligere oplysninger

In relation to II.2.11), the contract is for a period of 5 years with an option for DSB to extend with additional periods of minimum 12 months up to 36 months in total.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The overall objective of this procurement is to replace DSB's current CLM System with a new CLM System. DSB is looking for a standard CLM system delivered as software as a service (SaaS). The standard CLM system shall support all the different contract types in DSB (except employment contracts) ranging from very complex contracts to very simple contracts. The CLM system shall be able to support all phases of the contract lifecycle meaning contract creation, execution of the contract and renewal. All this should be done with full audit and compliance tracking. DSB has specified the areas which shall be supported in the CLM system and the requirements and business processes have been linked to these overall areas:

1) general (General use of the system),

2) contract creation,

3) execution,

4) renewal, and

5) audit and compliance.

The contract phases which should be supported are (2) contract creation (3) execution and (4) renewal. The CLM system should differentiate and support working with the very complex contracts and advanced functionality where data input, resources, reporting, etc. are required to working with a very simple contract where data input, resources, reporting, etc. are very limited. The CLM system should be flexible so DSB can work with different contract phases and user types in the different departments, e.g. procurement and legal can work with contract creation and renewal while other departments can work with Execution and renewal. And some departments might even work with some of the elements in the execution while others work with all the elements in execution divided by basic functionality and advanced functionality. In relation to implementation of the system the procurement includes associated services such as implementation services, integration (e.g. SAP, etc.), configuration, migration (of data from existing systems) and training. In the entire contract period DSB can purchase training and consulting services related to the CLM system.

Beskrivelse af mulighederne: The contract includes an exit option of the contract's creation module.
Yderligere oplysninger:

In relation to II.2.11), the contract is for a period of 5 years with an option for DSB to extend with additional periods of minimum 12 months up to 36 months in total.

Tildeling af kontrakt
Dato for kontraktindgåelse: 2020-06-03 📅
Navn: Netcompany A/S
Nationalt registreringsnummer: 14814833
Postadresse: Grønningen 17
Postby: København K
Postnummer: 1270
Land: Danmark 🇩🇰
Oplysninger om udbud
Antal modtagne bud: 2

Ordregivende myndighed
Kontakt
Enhed: Anders Honoré Dancker

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

Complaints for not having been selected must be submitted to the Danish Complaints Board for Public procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer if the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para. (1) of the Act.

In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the stand-still period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence-og Forbrugerstyrelsen
Kilde: OJS 2020/S 113-275293 (2020-06-09)

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