Coach Transportation Service

Forsvarsministeriets Materiel- og Indkøbsstyrelse

The purpose of this tender is to establish framework agreement concerning commercial transportation service in relation to coach transportation — primarily in Denmark. The service is a supplement to The Danish Defence's own capabilities.

Deadline

Fristen for modtagelse af bud var på 2017-09-01. Indkøbet blev offentliggjort på 2017-07-18.

Hvem?

• Forsvarsministeriets Materiel- og Indkøbsstyrelse

Hvad?

Hvor?

• Danmark

Indkøbshistorik

Dato	Dokument
2017-07-18	Udbudsbekendtgørelse

Udbudsbekendtgørelse (2017-07-18)
Objekt
Omfanget af udbuddet
Titel: Persontransport, ikke rutekørsel
Kort beskrivelse:

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Persontransport, ikke rutekørsel 📦
Yderligere CPV-kode: Transporttjenester (ikke affaldstransport) 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Offentligt udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Forsvarsministeriets Materiel- og Indkøbsstyrelse
Postadresse: Lautrupbjerg 1-5
Postnummer: 2750
Postby: Ballerup
Kontakt
Internetadresse: https://www.ethics.dk/ethics/eo#/29eb6416-e905-4431-90b5-dbfaa8d20735/homepage 🌏
E-mail: fmi-id-slu04@mil.dk 📧
Telefon: +45 72814224 📞
URL til dokumenter: https://www.ethics.dk/ethics/eo#/29eb6416-e905-4431-90b5-dbfaa8d20735/homepage 🌏
URL til deltagelse: https://www.ethics.dk/ethics/eo#/29eb6416-e905-4431-90b5-dbfaa8d20735/homepage 🌏

Reference
Datoer
Afsendelsesdato: 2017-07-18 📅
Tilbudsfrist: 2017-09-01 📅
Offentliggørelsesdato: 2017-07-19 📅
Identifikatorer
Bekendtgørelsesnummer: 2017/S 136-279306
EUT-S-nummer: 136
Yderligere oplysninger

The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all divisions of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement. For further information see the ‘additional information’ document available at the URL address in section I.3).

Objekt
Omfanget af udbuddet
Anslået samlet værdi: 16 000 000 DKK 💰
Kort beskrivelse:

DALO is in charge of entering a framework agreement that meets the Danish Defence's demand for domestic and international transportation of personnel by coach. The transportation entails soldiers with and without equipment (including weapons and ammunition), office staff, bands with musical instruments and VIP transport.

The framework agreement tendered is non-exclusive, as DALO has its own coaches as well as the option of booking coaches via a current framework agreement covering military exercises. Accordingly, if transportation of passengers is needed in connection with a specific military exercise, the current framework agreement or DALO's own coaches will be used.

The framework agreement encompassed by this tender is thus a supplement to DALO's own capacity. The routes may be of short or long distances throughout Denmark as well as international voyages. Some bookings will encompass return trips and others will be single trips. Sometimes there may be need for coaches to remain on site but normally DALO expects the supplier to perform tasks for other entities in the interim.

Every year DALO has events which require coaches with service to and from an event as well as shuttle coaches in a given area.

JMTO (Joint Movement and Transportation Organization) is responsible for all coordination, ordering and billing of personnel transport by coaches.

Anslået værdi uden moms: 16 000 000 DKK 💰
Varighed: 36 måneder
Beskrivelse af fornyelser:

The framework agreement includes an option for DALO to extend the framework agreement with 1 x 12 months.

Beskrivelse af mulighederne: The framework agreement includes an option for DALO to extend the framework.
Yderligere oplysninger:

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

The tenderer must use the European Single Procurement Document (hereafter ESPD — electronic version eESPD) and provide the following information in the eESPD:

Its equity ratio (calculated by dividing the tenderer's equity with the tenderer's total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available, cf. Part IV, section B.

Annual reports or excerpts hereof or other documentation stating the tenderer's equity ratio (calculated by dividing the candidate's/tenderer's equity with the tenderer's total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available. When groups of entities (e.g. consortiums), including temporary joint ventures, participate in the tender procedure together, the documentation must be provided for each of the participating entities. If the tenderer relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the documentation must equally be provided for each entity or entities.

Be advised that DALO at any time during the procurement procedure can request that the tenderer presents the above mentioned documentation if this is deemed necessary to secure that the procurement procedure is conducted correctly. In this situation, DALO will set an appropriate time limit for the submission of the documentation.

Please note that a tenderer may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the tenderer and the entity or entities on which the tenderer relies. In this case, the tenderer shall ensure that an eESPD from the entity or entities on which the tenderer relies is submitted along with the tenderers own eESPD. The entity or entities' eESPD must equally provide the information listed above.

Mindstekrav til niveauet:

The tenderer must have had a positive equity ratio for each the last 3 financial years. The equity ratio is calculated by dividing the tenderer's equity with the tenderers total assets (equity/total assets x 100).

If the tenderer is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants' equities with the sum of all the participants' total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available.

If the tenderer relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the tenderer's and the entity or entities' equity with the sum of the tenderer's and the entity or entities' total assets (sum of equity/sum of total assets x 100) in each of the last 3 financial years available.

Teknisk og faglig kompetence:

The tenderer must use the European Single Procurement Document (hereafter ESPD — electronic version eESPD) and provide the following information in the eESPD:

A list of the most important similar deliveries (references), cf. section II.1.4) and II.2.4), carried out within the past 3 (three) years, prior to the deadline for the submission of the offer, cf. Part IV, section C.

The list should preferably include a short description of each delivery. The description should include a clear indication of which specific parts of the deliveries that are similar to the services as described in section II.1.4) and II.2.4). The description should also include a description of the tenderers participation/role in the performance of the deliveries. The description should contain information on the date of the deliveries, the size and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the tenderer is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the tenderer should state the date of commencement and completion. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set.

Only the deliveries (references) performed at the time of the deadline for the submission of the offer will be considered when assessing if the minimum requirement for suitability stated below is fulfilled. If the delivery in question is ongoing, it is only the part of the services performed and completed at the time of the deadline for the request to participate/submission of the offer which will be included in the assessment of the delivery.

The list must contain a maximum of 5 previous deliveries whether the tenderer is 1 entity, composed of a group of entities (e.g. consortium), including temporary joint ventures or relies on the technical and professional capacity of other entities. If the list contains more than 5, DALO will only consider the first 5 deliveries on the list. Deliveries beyond this number will be disregarded.

A tenderer may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the tenderer and the entity or entities on which the tenderer relies. In this case, the tenderer shall ensure that an eESPD from the entity or entities on which the tenderer relies is submitted along with the tenderers own eESPD. The entity or entities' eESPD must equally provide the information listed above.

If the tenderer relies on the educational or professional qualifications, or professional experience of another entity or entities in relation to the performance of specific aspects of the services described in section II.1.4) and II.2.4) in regard to the lot or lots in respect of which the tenderer has submitted an offer, the specific aspects of the services shall be performed by the entity or entities on which the candidate/tenderer relies.

The tenderer will not be required to present further documentation for the technical and professional capacity (i.e. the information stated in the eESPD is considered sufficient). However, DALO reserves the right to contact the tenderer and/or the recipients of the deliveries in order to verify the information stated in Part IV, section C in the eESPD, including details on the specified dates of the performance of the deliveries.

Mindstekrav til niveauet:

The tenderer must demonstrate experience with as a minimum 1 similar delivery within the past 3 years, prior to the deadline for the submission of the offer.

Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:

Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. No 798 of June 2007 which requires electronic invoicing. Exact terms are stated in the contract.

No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants shall undertake joint and several liabilities and to appoint one supplier to represent the group.

The framework agreement must be conducted in consideration of social responsibility (CSR) and it contains a labour clause, please see Appendix B for further information.

Procedure
Antal deltagere, der skal overvejes: 3
Tidspunkt for modtagelse af tilbud: 13:00
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: dansk 🗣️
engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder
Dato for åbning af tilbud: 2017-09-01 📅
Tidspunkt for åbning af tilbud: 13:00

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 16-28-71-80
Kontakt
Enhed: Martin Sigsgaard
Køberprofilens adresse: www.fmi.dk 🌏
URL til dokumenter: https://www.ethics.dk/ethics/eo#/29eb6416-e905-4431-90b5-dbfaa8d20735/homepage 🌏

Reference
Yderligere oplysninger

DALO demands that the tenderer and each of the legal entities whose capacities the tenderer relies on undertake joint and several liability for the performance of the contract.

The use of the eESPD is a precondition for participation in the procurement procedure, cf. § 148 of the Public Procurement Act. DALO shall require that the tenderer apply the eESPD as preliminary evidence that the tenderer is not subject to the grounds of exclusion stipulated in §§ 135 and 136 of the said Act, that the tenderer fulfils the minimum requirements for suitability fixed in accordance with § 140, cf. section III.1.2) and III.1.3).

The tenderers and, if relevant, the participants in the group of entities and/or supporting entities, must use the electronic version of the ESPD (eESPD). DALO has prepared an eESPD (an XML-file) available at Ethics. DALO strongly encourages the candidate/tenderer to use this XML-file when completing the eESPD. The tenderer must upload the XML-file to this website https://ec.europa.eu/growth/tools-databases/espd/welcome where the eESPD can be completed and later exported. No other versions than the eEPSD mustbe used.

Prior to decision on award of the contract, DALO shall require that the tenderer to whom DALO intends to award the contract presents documentation for the information stated in the eESPD, cf. §§ 151-155 of the said Act. If a tenderer relies on the capacity of other entities, cf. section III.1.2 and III.1.3, the tenderer shall upon request provide statements of support or other documentation proving that the tenderer has access to the necessary economic and financial standing and/or technical and professional capacity, and that the entity referred to has a legal obligation to the tenderer. If such documentation is not provided, DALO cannot consider the economic and financial standing and/or the technical and professional capacity of the other entity or entities. DALO has prepared a template to be used to confirm the legal obligation which is available at Ethics. DALO strongly encourages the tenderers to use this form. However, it is emphasized that it is the sole responsibility of the tenderer that the information provided fulfills the requirements

DALO shall exclude a tenderer from participation in the procurement procedure, if the tenderer is subject to one of the compulsory grounds for exclusion in §§ 135 and 136 of the said Act unless the tenderer has provided sufficient documentation that the tenderer is reliable in accordance to § 138 of the said Act. Please note that certain voluntary exclusion grounds in Directive 2014/24/EU on public procurement have been made compulsory in § 136 of the said Act.

For further information regarding this procurement, please see the enclosed document ‘Additional information to Contract Notice’.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud (The Complaints Board for Public Procurement)
Postadresse: Nævnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: http://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Oplysninger om frister for klageprocedurer:

Pursuant to Section 3 of the Danish Consolidation Act No 593 of 2.6.2016 on the Complaints Board for Public Procurement with subsequent amendments (available at www.retsinformation.dk), the following time limits for filing a complaint apply:

Complaints regarding public procurements and decisions subject to Title II or III of the Public Procurement Act, which does not concern a candidate not being invited to tender, must be filed with The Complaints Board for Public Procurement within:

1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date).

2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision.

3) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included a short account of the relevant reasons for the decision.

4) 20 calendar days starting the day after the contracting authority has published a notice concerning his decision to uphold the contract, cf. § 185(2) of the Public Procurement Act.

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the stand-still period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) of the said Act.

The e-mail of The Complaints Board for Public Procurement is stated in section VI.4.1.

The Complaints Board for Public Procurement's own guidance note concerning complaints is available at the internet address stated in section VI.4.1.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2017/S 136-279306 (2017-07-18)

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