GPS trackers and loggers for vehicle pool

Forsvarsministeriets Materiel- og Indkøbsstyrelse

The purpose of this tender is to enter into a frame agreement for purchase of GPS trackers and loggers for the Danish Defence vehicle pool. The trackers and the loggers will be used to register the vehicle movement in time and space (mileage, time and position). The overall purpose is to optimize the overall management and utilization of the total fleet.
The framework agreement may also include software, service and support in relation to the GPS trackers and loggers.
Tender is handled by Mercell Sourcing Services, use http://permalink.mercell.com/59239225.aspx

Deadline

Fristen for modtagelse af bud var på 2016-12-09. Indkøbet blev offentliggjort på 2016-11-02.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• Fleet Complete Denmark ApS

Hvem?

• Forsvarsministeriets Materiel- og Indkøbsstyrelse

Hvad?

• Sekstanter › Globale navigations- og positionsbestemmelsesudstyr (GPS eller tilsvarende)

Hvor?

• Danmark

Indkøbshistorik

Dato	Dokument
2016-11-02	Udbudsbekendtgørelse
2018-06-21	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2016-11-02)
Objekt
Omfanget af udbuddet
Titel: Globale navigations- og positionsbestemmelsesudstyr (GPS eller tilsvarende)
Kort beskrivelse:

The purpose of this tender is to enter into a frame agreement for purchase of GPS trackers and loggers for the Danish Defence vehicle pool. The trackers and the loggers will be used to register the vehicle movement in time and space (mileage, time and position). The overall purpose is to optimize the overall management and utilization of the total fleet. The framework agreement may also include software, service and support in relation to the GPS trackers and loggers. Tender is handled by Mercell Sourcing Services, use http://permalink.mercell.com/59239225.aspx

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Globale navigations- og positionsbestemmelsesudstyr (GPS eller tilsvarende) 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Forsvarsministeriets Materiel- og Indkøbsstyrelse
Postadresse: Lautrupbjerg 1
Postnummer: 2750
Postby: Ballerup
Kontakt
Internetadresse: http://permalink.mercell.com/59239225.aspx 🌏
E-mail: fmi-id-slu04@mil.dk 📧
Telefon: +45 72814224 📞
URL til dokumenter: http://permalink.mercell.com/59239225.aspx 🌏
URL til deltagelse: http://permalink.mercell.com/59239225.aspx 🌏

Reference
Datoer
Afsendelsesdato: 2016-11-02 📅
Tilbudsfrist: 2016-12-09 📅
Offentliggørelsesdato: 2016-11-04 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 213-387691
EUT-S-nummer: 213
Yderligere oplysninger

The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all divisions of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement. For further information see the ‘additional information’ document available at the URL address in section I.3).

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The framework agreement may also include software, service and support in relation to the GPS trackers and loggers.

Tender is handled by Mercell Sourcing Services, use http://permalink.mercell.com/59239225.aspx

Anslået samlet værdi: 10 000 000 DKK 💰
Kort beskrivelse:

The purpose of this tender is to enter into a frame agreement for purchase of GPS trackers and loggers for the Danish Defence car pool vehicles.

The Danish Defence uses the term ‘vehicle pool’ with regard to standardized vehicles with a total weight of less than 3500 kilos. DALO intents to purchase GPS trackers and loggers in order to support an increased usage of the vehicles and optimization of the supporting logistics and daily service and maintenance. The increased usage and utilization of the vehicles is supported through an automatic electronic registration of the actual usage of the Vehicle Pool, and it is in this respect that the Danish Defence seeks to acquire GPS trackers/ loggers for fitting in specific vehicles. In addition to smaller vehicles it is also the intention to fit the trackers/loggers in trucks.

The overall aim with the fitting of the GPS trackers/ loggers is to support an increased utilization of the vehicles,through a placing of the vehicles in accordance with the demand.

The GPS trackers will be the most commonly used unit, and will actively be transmitting GPS information.

GPS loggers will be used in a fewer number, and will not be transmitting GPS information, rather this information will be stored on the logger itself, and the information will be individually extracted by Danish Defence personnel.

Anslået værdi uden moms: 10 000 000 DKK 💰
Varighed: 36 måneder
Beskrivelse af fornyelser:

The frame agreement includes an option for DALO to extend the frame agreement with 1x12 months.

Beskrivelse af mulighederne:

The framework agreement will include an option for DALO to extend the framework agreement with a period of 1 x 12 months.

Yderligere oplysninger:

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

The candidate must use the European Single Procurement Document as provisional evidence in replacement of certificates issued by public authorities or third parties confirming that the candidate fulfills the minimum requirement stated below with respect to the the standards required, and how the candidate fulfills the objective and non-discriminating criteria for prequalification, cf. § 148(1), cf. § 145(2) of the Danish Act on Public Procurement (act no. 1564 of 15.12.2015 — available at www.retsinformation.dk). Prior to DALO's decision concerning award of the contract, the candidate to whom DALO intends to award the contract must submit documentation for the information given in the European Single Procurement Document in accordance with§ 151 of the said Act. Reference is made to The Danish Competition and Consumer Authority's guidance note concerning the European Single Procurement Document available at http://www.kfst.dk/~/media/KFST/Publikationer/Dansk/2015/Vejledning%20til%20ESPDen.pdf

In this respect the following information shall be submitted in the European Single Procurement Document. Please note that prior to award of the contract, the information submitted must be verified by DALO in accordance with §§ 151-155 of the Danish Act on Public Procurement.

In this respect the following documentation shall be submitted:

The three latest annual reports or extract hereof or other documentation stating the candidate's equity ratio(calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100) at the end of the preceding three financial years, in so far as such information is available.

Mindstekrav til niveauet:

The candidate must have had an positive equity ratio for each of the preceding three financial years. The information must be stated in the European Single Procurement Document, section IV.B.

Reference is made to section VI.3 with regard to the candidate's possibility of relying on the capacity of other entities.

Teknisk og faglig kompetence:

The candidate must use the European Single Procurement Document (available from DALO on http://permalink.mercell.com/59239225.aspx as preliminary evidence in replacement of certificates issued by public authorities or third parties confirming that the candidate fulfills the minimum requirement stated below with respect to the standards required, and how the candidate fulfills the objective and non-discriminating criteria for prequalification, cf. § 148(1), cf. § 145(2) of the Danish Act on Public Procurement (act no. 1564 of 15.12.2015 –available at www.retsinformation.dk). Prior to DALO's decision concerning award of the contract,the candidate to whom DALO intends to award the contract must submit documentation for the informationgiven in the European Single Procurement Document in accordance with § 151 of the said Act. Reference is made to The Danish Competition and Consumer Authority's guidance note concerning the European Single Procurement Document available at http://www.kfst.dk/~/media/KFST/Publikationer/Dansk/2015/Vejledning%20til%20ESPDen.pdf

The references must be stated in the European Single Procurement Document, section IV.C. The European Single Procurement Document only holds room for 5 references, if the candidate have more then 5 references the additional references can be attached in a separate document.

In this respect the following documentation shall be submitted:

A list of the most important similar deliveries carried out over the past three years. The list should preferably include:

— A description of each delivery

— Information on when it was carried out

— The size and value of the deliveries

— The recipients of the deliveries, including size of recipient (specific names/countries are preferred, but need not necessarily be included; if no country specific information is included the candidate is asked to provide as much generic information as possible about the delivery).

Mindstekrav til niveauet:

The candidate must demonstrate experience with as a minimum one similar delivery within the past three years.

By similar deliveries is understood deliveries of GPS trackers and loggers for car pools.

Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:

If prepayments are made, an on-demand guarantee from a recognized financial institution must be presented. The financial institution has to be approved by DALO.

Reference is made to the tender documents with regard to the payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. no. 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.

No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.

Candidates should note that the contract will include an appendix concerning Corporate Social Responsibility with a labour clause, cf. Appendix B clause 2.3.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

The limitation of candidates will be based on the following criteria listed in order of priority: (a) the relevance of the candidate's previous deliveries in comparison to the contract/purchases described in section II.1.4), in

terms of the nature and quantity of the previous deliveries, and (b) the economic and financial standing of the candidate, in terms of equity ratio.

Please note that any ambiguities and/ or incomprehensibility in the information submitted under III.1.3) may be regarded negatively in the evaluation when selecting the limited numbers of candidates.

Tidspunkt for modtagelse af tilbud: 13:00
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 16287180
Kontakt
Enhed: Martin Sigsgaard
URL til dokumenter: http://permalink.mercell.com/59239225.aspx 🌏

Reference
Yderligere oplysninger

In accordance with the Danish Act on Public Procurement (act no. 1564 of 15.12.2015 — available atwww.retsinformation.dk) § 148 DALO must demand that the candidate completes the European Single Procurement Document as preliminary evidence in replacement of certificates issued by public authorities or third parties confirming that the candidate fulfills the requirements listed in § 148(1) of the said Act. Reference is made to The Danish Competition and Consumer Authority's guidance note concerning the European Single Procurement Document available at http://www.kfst.dk/~/media/KFST/Publikationer/Dansk/2015/Vejledning%20til%20ESPDen.pdf.

A candidate participating alone and who does not rely on the capacity of other entities to fulfill the criteria for choosing the limited number of candidates shall only complete one European Single Procurement Document.

Please note that in relation to section III.1.2 and III.1.3, a candidate may rely on the capacities of other entities(eg. a parent or sister company or a subsupplier), regardless of the legal nature of the links between them. In this case, the candidate shall ensure that DALO receives his own European Single Procurement Document together with a separate European Single Procurement Document with the relevant information for each of the entities that the candidate relies on. Additionally, where the candidate wants to rely on the capacities of other entities, the candidate shall prove to DALO that it will have at its disposal the resources necessary,for example, by producing a commitment or other documentation from those entities confirming their legal obligation to provide the necessary resources for the duration of the contract, eg. by completing the form for submission of commitment which is available at http://permalink.mercell.com/59239225.aspx. The form for submission of commitment and the letter(s) of comfort herein must be completed in addition to the European Single Procurement Document. DALO strongly encourages the candidates/tenderers to use this form when submitting their applications/offers. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfills the requirements.

DALO demands that the candidate and each of the legal entities whose capacities the candidate relies on undertake joint and several liability for the performance of the contract.

Finally when groups of entities, including temporary joint ventures, participate in the tender procedure together,each of the participating entities must complete a separate European Single Procurement Document with the information required in section II-IV.

Prior to decision on award of the contract documentation for the information stated in the European Single Procurement Document must be produced, cf. §§ 151-155 of the said Act. DALO further reserves the right to at any stage of the tender procedure to request a candidate/tenderer to submit documentation, if this is required to secure that the procedure is conducted correctly. In this situation DALO will set an appropriate time limit for submission of the documentation.

DALO shall exclude a candidate/tenderer from participation in the tender procedure, if the candidate/tenderer is subject to one of the mandatory exclusion grounds in §§ 135 and 136 of the said Act. The candidate/tenderer shall submit information in this respect in the European Single Procurement Document. Special attention is drawn to the fact that certain voluntary exclusion grounds have been made mandatory in § 136 of the Act. Please refer to The Danish Competition and Consumer Authority's guidance note for correct completion of the European Single Procurement Document.

For further information see the ‘additional information’ document available at the URL address in section I.3).

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Nævnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 35291095 📞
E-mail: klfu@erst.dk 📧
Internetadresse: http://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Oplysninger om frister for klageprocedurer:

Pursuant to Danish Act on The Complaints Board for Public Procurement (act no. 492 of 12.5.2010 withsubsequent amendments — available at www.retsinformation.dk), the following time limits for filing a complaint apply:

Complaints regarding a candidate not being prequalified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, cf. § 171(2) of of the Danish act on Public Procurement (act no. 1564 of 15.12.2015– available at www.retsinformation.dk) or § 2(1) of the Danish Act on The Complaints Board for Public Procurement, provided that the notification includes a short account of the relevant reasons for the decision.

Other complaints must be filed with The Complaints Board for Public Procurement within:

1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date).

2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision.

3) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, cf. § 2(2) or § 171(4) of the Act on Public Procurement, provided that the notification included a short account of the relevant reasons for the decision.

4) 20 calendar days starting the day after the contracting authority has published a notice concerning hisdecision to uphold the contract, cf. § 185(2) of the Act on Public Procurement.

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the stand-still period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement.

If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) of the said Act.

The e-mail of The Complaints Board for Public Procurement is stated in section VI.4.1.

The Complaints Board for Public Procurement's own guidance note concerning complaints is available at the internet address stated in section VI.4.1.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: http://kfst.dk 🌏
Kilde: OJS 2016/S 213-387691 (2016-11-02)

Bekendtgørelse om indgåede kontrakter (2018-06-21)
Objekt
Omfanget af udbuddet
Kort beskrivelse:

The purpose of this tender is to enter into a frame agreement for purchase of GPS trackers and loggers for the Danish Defence car pool vehicles. The Danish Defence uses the term “Car pool” with regard to standardized vehicles with a total weight of less than 3500 kilos in order to support an increased usage of the vehicles and optimization of the supporting logistics and daily service and maintenance. The increased usage and utilization of the vehicles is supported through an automatic electronic registration of the actual usage of the Car Pool, and it is in this respect that the Danish Defence seeks to acquire GPS trackers / loggers for fitting in specific vehicles. In addition to smaller vehicles it is also the intention to fit the trackers / loggers in trucks. The Danish Defence's car pool counts more than 600 vehicles.

Den samlede værdi af udbuddet: 10 000 000 DKK 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse
Kriterier for tildeling
Den laveste pris

Ordregivende myndighed
Identitet
Navn på ordregivende myndighed: Forsvarsministeriets Materiel- og Indkøbsstyrelse / Danish Defence Acquisition and Logistics Organization
Postadresse: Lautrupbjerg 1-5
Kontakt
Internetadresse: https://www.ethics.dk/ethics/eo#/a754ef12-385c-4b28-942e-75f5bbbb68c9/homepage 🌏

Reference
Datoer
Afsendelsesdato: 2018-06-21 📅
Offentliggørelsesdato: 2018-06-22 📅
Identifikatorer
Bekendtgørelsesnummer: 2018/S 118-268031
Henviser til bekendtgørelse: 2016/S 213-387691
EUT-S-nummer: 118
Yderligere oplysninger

The Framework Agreement is not divided into lots on the grounds that a division of the contract would entail disproportionate costs due to subsequent contract administration. The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The Danish Defence uses the term “Car pool” with regard to standardized vehicles with a total weight of less than 3500 kilos in order to support an increased usage of the vehicles and optimization of the supporting logistics and daily service and maintenance. The increased usage and utilization of the vehicles is supported through an automatic electronic registration of the actual usage of the Car Pool, and it is in this respect that the Danish Defence seeks to acquire GPS trackers / loggers for fitting in specific vehicles. In addition to smaller vehicles it is also the intention to fit the trackers / loggers in trucks.

The Danish Defence's car pool counts more than 600 vehicles.

The overall aim with the fitting of the GPS trackers / loggers is to support an increased utilization of the vehicles, through a placing of the vehicles in accordance with the demand.

Beskrivelse af mulighederne:

The Framework Agreement includes an option for DALO to extend the duration of the Framework agreement with 1 x 12 month.

Yderligere oplysninger:

The Framework Agreement is not divided into lots on the grounds that a division of the contract would entail disproportionate costs due to subsequent contract administration.

The Agreement is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Agreement.

Tildeling af kontrakt
Dato for kontraktindgåelse: 2018-06-13 📅

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 16-28-71-80
Kontakt
Køberprofilens adresse: www.fmi.dk 🌏

Reference
Yderligere oplysninger

The use of the ESPD is a precondition for participation in the procurement procedure, cf. § 148 of the Public Procurement Act. DALO shall require that the candidate apply the ESPD as preliminary evidence that the candidate is not subject to the grounds of exclusion stipulated in §§ 135 and 136 of the said Act, that the candidate fulfills the minimum requirements for suitability fixed in accordance with § 140, cf. Section III.1.2) and III.1.3), and how the candidate fulfills the objective and non-discriminatory criteria of selection, cf. § 145(2), cf. Section II.2.9).

The candidates and, if relevant, the participants in the group of entities and/or supporting entities, must use the electronic version of the ESPD. DALO has prepared an ESPD (an XML-file) available at https://www.ethics.dk/ethics/eo#/a754ef12-385c-4b28-942e-75f5bbbb68c9/homepage

DALO strongly encourages the candidate to use this XML-file when completing the ESPD. The candidate must upload the XML-file to this website https://ec.europa.eu/growth/tools-databases/espd/welcome where the ESPD can be completed and later exported. No other versions than the EPSD must be used.

Prior to decision on award of the contract, DALO shall require that the tenderer to whom DALO intends to award the contract presents documentation for the information stated in the ESPD, cf. §§ 151-155 of the said Act. If a candidate relies on the capacity of other entities, cf. Section III.1.2 and III.1.3, the candidate shall upon request provide statements of support or other documentation proving that the candidate has access to the necessary economic and financial standing and/or technical and professional capacity, and that the entity referred to has a legal obligation to the candidate. If such documentation is not provided, DALO cannot consider the economic and financial standing and/or the technical and professional capacity of the other entity or entities. DALO has prepared a template to be used to confirm the legal obligation which is available at ETHICS. DALO strongly encourages the candidates to use this form. However, it is emphasized that it is the sole responsibility of the candidate / tenderer that the information provided fulfills the requirements.

DALO shall exclude a candidate from participation in the procurement procedure, if the candidate is subject to 1 of the compulsory grounds for exclusion in §§ 135 and 136 of the said Act unless the candidate has provided sufficient documentation that the candidate is reliable in accordance to § 138 of the said Act. Please note that certain voluntary exclusion grounds in Directive 2014/24/EU on public procurement have been made compulsory in § 136 of the said Act.

For further information regarding this procurement, please see the enclosed document “Additional information to Contract Notice”.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for udbud (The Complaints Board for Public Procurement)
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Oplysninger om frister for klageprocedurer:

Pursuant to Section 3 of the Danish Consolidation Act nº 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply: complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the Contracting Authority has sent notification to the candidates involved, cf. § 7(1) of the Act on The Complaints Board for Public Procurement, provided that the notification includes a short account of the relevant reasons for the decision.

Other complaints must in accordance with § 7(2) of the Act on The Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:

1) 45 calendar days after the Contracting Authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);

2) 30 calendar days starting the day after the Contracting Authority has informed the tenderers in question, that the Contracting Authority has entered into a contract based on a Framework Agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;

3) 6 months starting the day after the Contracting Authority has sent notification to the candidates / tenderers involved that the Contracting Authority has entered into the Framework Agreement, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included a short account of the relevant reasons for the decision;

4) 20 calendar days starting the day after the Contracting Authority has published a notice concerning his decision to uphold the contract, cf. § 185(2) of the Public Procurement Act.

The complainant must inform the Contracting Authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the standstill period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the standstill period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) of the said Act.

The email of The Complaints Board for Public Procurement is stated in Section VI.4.1.

The Complaints Board for Public Procurement’s own guidance note concerning complaints is available at the internet address stated in Section VI.4.1.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2018/S 118-268031 (2018-06-21)

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