Procurement of Digital Asset Management (DAM) and associated services

DR

Procurement a Digital Asset Management (DAM) solution including implementation, to enable DR to manage and distribute digital assets internally and externally.

Deadline

Fristen for modtagelse af bud var på 2023-10-10. Indkøbet blev offentliggjort på 2023-09-08.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• Qvest Media GmbH
• Tenovos Corporation

Hvem?

• DR

Hvad?

Hvor?

• Hovedstaden › Byen København

Indkøbshistorik

Dato	Dokument
2023-09-08	Udbudsbekendtgørelse
2024-03-21	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2023-09-08)
Objekt
Omfanget af udbuddet
Titel: Programpakker og informationssystemer
Referencenummer: 2023/25
Kort beskrivelse:

Procurement a Digital Asset Management (DAM) solution including implementation, to enable DR to manage and distribute digital assets internally and externally.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Programpakker og informationssystemer 📦
Yderligere CPV-kode: Konsulentvirksomhed i forbindelse med systemer og teknik 📦
Sted for udførelsen
NUTS-region: Byen København 🏙️

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Andet
Navn på ordregivende myndighed: Dr
Postadresse: DR Byen, Emil Holms Kanal 20
Postnummer: 2300
Postby: København S
Kontakt
Internetadresse: https://www.ethics.dk/ethics/eo#/abdd3097-8a8c-483f-b203-aefd75ff5c96/homepage 🌏
E-mail: otot@dr.dk 📧
Telefon: +45 28546653 📞
URL til dokumenter: https://www.ethics.dk/ethics/eo#/abdd3097-8a8c-483f-b203-aefd75ff5c96/publicMaterial 🌏
URL til deltagelse: https://www.ethics.dk/ethics/eo#/abdd3097-8a8c-483f-b203-aefd75ff5c96/homepage 🌏

Reference
Datoer
Afsendelsesdato: 2023-09-08 📅
Tilbudsfrist: 2023-10-10 📅
Offentliggørelsesdato: 2023-09-13 📅
Identifikatorer
Bekendtgørelsesnummer: 2023/S 176-552177
EUT-S-nummer: 176
Yderligere oplysninger

VERIFICATION OF INFORMATION IN THE ESPD: Before DR's decision to award the contract, DR must demand that the Tenderer, which DR intends to award the contract to, present documentation for the information stated in the ESPD. The documentation concerns the requirements made for the Tenderer's personal affairs (exclusion grounds cf. the Tender Conditions section 5.5) and financial and technical capacity (suitability cf. the Tender Conditions section 5.3). If the presented documentation is not adequate, DR will declare the bid non-compliant. DR will then assess if DR wants to cancel the procurement procedure or ask the Tenderer that has submitted the second best bid, under the award criterion in clause 9.2, to present documentation for the information given in the ESPD for the purpose of awarding the contract to this Tenderer. If the documentation is not sufficient, DR will again assess if the procurement procedure should be cancelled or if the third Tenderer should be requested to submit documentation, and so on. Businesses registered in Denmark: As documentation regarding the exclusion grounds, DR will demand that a service certificate is produced from the winning Tenderer (according to section 153(1) of the Danish Public Procurement Act). The obtained service certificate must contain the following: • Information that the winning Tenderer as a business has complied with its obligations to the public as regards payment of taxes, charges and contributions to social security schemes, • Information that the winning Tenderer as a business is not in bankruptcy, liquidation, restructuring or a similar situation, and • Information that the winning Tenderer as a business (and managerial staff and persons having authorisation to represent, control or make decisions in the management of the business) has not been sentenced for any crimes. DR accepts Danish service certificate until 6 months after they are issued. In addition to the service certificate, DR will require the Tenderer to document his financial capacity by submitting (extracts from the) annual accounts for the last 3 years or statement(s) from a registered auditor cf. section 154 of the Public Procurement Act. European businesses: For businesses registered in a European country, the documentation must comply with the applicable rules for documentation in the country in which the Tenderer is established. European countries can make use of eCertis, which is an information system that helps businesses with identifying which documentation (including certificates) is required in the tender procedures across the EU. Please be aware that eCertis is a reference tool and not a system for legal advice. There is no guarantee that the results of the search in eCertis complies with what is required by DR. Non-European businesses: For businesses not registered in a European country, the documentation must follow the rules for documentation implemented in the country in which the Tenderer is established. Non-European businesses cannot use eCertis. NOTIFICATION OF THE RESULT OF DR's EVALUYATION OF THE BIDS: All participants in the procurement procedure will be informed simultaneously and in writing of the result of DR's evaluation of the bids. The notification to the winning Tenderer that its bid has been identified as the winning bid, is a declaration that DR intends to award and thus conclude an agreement with said Tenderer. There is no binding agreement or a promise to that effect until the contract has been signed by both parties. The contract is signed immediately after expiry of the stand-still period, unless during this period an official complaint is submitted to the Public Contracts Appeals Board. DR does not consider the procurement procedure completed until the contract has been signed. Notification about the result of the procurement procedure will also be announced in the Official Journal of the European Communities in compliance with applicable rules to that effect.

Yderligere oplysninger

VERIFICATION OF INFORMATION IN THE ESPD:

Before DR's decision to award the contract, DR must demand that the Tenderer, which DR intends to award the contract to, present documentation for the information stated in the ESPD. The documentation concerns the requirements made for the Tenderer's personal affairs (exclusion grounds cf. the Tender Conditions section 5.5) and financial and technical capacity (suitability cf. the Tender Conditions section 5.3). If the presented documentation is not adequate, DR will declare the bid non-compliant. DR will then assess if DR wants to cancel the procurement procedure or ask the Tenderer that has submitted the second best bid, under the award criterion in clause 9.2, to present documentation for the information given in the ESPD for the purpose of awarding the contract to this Tenderer. If the documentation is not sufficient, DR will again assess if the procurement procedure should be cancelled or if the third Tenderer should be requested to submit documentation, and so on.

Businesses registered in Denmark: As documentation regarding the exclusion grounds, DR will demand that a service certificate is produced from the winning Tenderer (according to section 153(1) of the Danish Public Procurement Act). The obtained service certificate must contain the following:

• Information that the winning Tenderer as a business has complied with its obligations to the public as regards payment of taxes, charges and contributions to social security schemes,

• Information that the winning Tenderer as a business is not in bankruptcy, liquidation, restructuring or a similar situation, and

• Information that the winning Tenderer as a business (and managerial staff and persons having authorisation to represent, control or make decisions in the management of the business) has not been sentenced for any crimes.

DR accepts Danish service certificate until 6 months after they are issued. In addition to the service certificate, DR will require the Tenderer to document his financial capacity by submitting (extracts from the) annual accounts for the last 3 years or statement(s) from a registered auditor cf. section 154 of the Public Procurement Act.

European businesses: For businesses registered in a European country, the documentation must comply with the applicable rules for documentation in the country in which the Tenderer is established. European countries can make use of eCertis, which is an information system that helps businesses with identifying which documentation (including certificates) is required in the tender procedures across the EU. Please be aware that eCertis is a reference tool and not a system for legal advice. There is no guarantee that the results of the search in eCertis complies with what is required by DR.

Non-European businesses: For businesses not registered in a European country, the documentation must follow the rules for documentation implemented in the country in which the Tenderer is established. Non-European businesses cannot use eCertis.

NOTIFICATION OF THE RESULT OF DR's EVALUYATION OF THE BIDS:

All participants in the procurement procedure will be informed simultaneously and in writing of the result of DR's evaluation of the bids. The notification to the winning Tenderer that its bid has been identified as the winning bid, is a declaration that DR intends to award and thus conclude an agreement with said Tenderer. There is no binding agreement or a promise to that effect until the contract has been signed by both parties. The contract is signed immediately after expiry of the stand-still period, unless during this period an official complaint is submitted to the Public Contracts Appeals Board. DR does not consider the procurement procedure completed until the contract has been signed.

Notification about the result of the procurement procedure will also be announced in the Official Journal of the European Communities in compliance with applicable rules to that effect.

Objekt
Omfanget af udbuddet
Anslået samlet værdi: 10 000 000 DKK 💰
Kort beskrivelse:

With this tender DR intends to procure a hosted Digital Asset Management (DAM) solution including implementation, to enable DR to manage and distribute digital assets, primarily pictures, internally and externally. DR has assessed that there is a coherence between the services offered, and thus the services are not suit-ed for division, for which reason the tender is not divided into lots. The DAM system comprised in the tendered contract will be replacing a coherent system. The expectation is, that a replacement will also be a coherent system, although it might consist of different modules that are interconnected and inter dependant. DR has come to this conclusion based on the needs of DR, and the present state of the technologies involved.

Anslået værdi uden moms: 10 000 000 DKK 💰
Varighed: 96 måneder
Beskrivelse af fornyelser:

The contract will have a maximum duration of 12 years from the commencement date. Accordingly, the contract period consists of a base period of 8 years with the possibility of extending the contract up to a maximum of 4 (four) times - each extension period having a duration of 12 (twelve) months i.e. a total contract period of up to 144 months.

Sted for udførelsen
Hovedsted eller sted for udførelsen: DR Byen, Emil Holms Kanal 20

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

The minimum requirements for financial capacity are as follows: 1) A solvency ratio of at least 10% for each of the last three financial years. The solvency ratio must be calculated using the following formula: Equity*100/assets = Solvency ratio, and 2) A positive equity for each of the last three financial years. The Tenderer's economic and financial capacity and technical and professional capacity are assessed based on the Tenderer's information in the ESPD, part IV.

Mindstekrav til niveauet: The minimum requirements are as described above.
Teknisk og faglig kompetence:

Applicants must in the ESPD describe at least 3 (three) and a maximum of 3 (three) relevant references to solutions of a similar nature and capacity executed and finalized within the last 3 (three) years by the applicant.

Mindstekrav til niveauet:

“Solutions of a similar nature and capacity” means a DAM solution implemented and operated for an entity similar to DR. The entity can be both a public service media entity (publicly or privately owned) or a fully commercial privately owned entity. The references must not be older than 3 (three) years based on the deadline for receipt of bids cf. clause 4 above. This means that the reference may have begun earlier than (3) three years prior to the deadline, but it must not have been completed earlier than (3) three years prior to the deadline. The references should be in a form where DR clearly can derive that the Tenderer have provided a Service of similar nature and capacity. This is fulfilled by clearly describing the below listed elements. Accordingly, a reference should include A-E.

A) The economic value of the contract, dates for start and end of the contract, and the name of the customer organization (If for confidentiality reasons the Tenderer cannot disclose the name of the customer organization a generic description will suffice e.g., “medium-size fully commercial and privately owned media entity established in Italy”.

B) A description of how the Tenderer has implemented the proposed Service in the reference organization focusing on configuration, metrics, alerts etc.

C) A description of the platforms that the Solution has been integrated into.

D) A description of the handling of the transfer capacity, preferably like DR’s capacity.

E) A description of the integration into video and audio players in the organization including description of player types e.g., native, custom.

The references must be in accordance with the Danish Public Procurement Act article 155(1)(2). The references must be listed in the ESPD document. If information cannot be disclosed for confidentiality reasons, this must be indicated. If DR is in doubt as to whether a reference fulfils the requirements mentioned above, DR will – to the extent possible i.e., without compromising the basic procurement law principles of equal treatment and transparency – seek the necessary clarification by contacting the Tenderer. If DR is prevented from assessing a reference’s relevance or scope due to confidentiality reasons or any other reasons, the reference will not be considered. In case a Tenderer include more than five references, only the first five references that are listed in the ESPD will be included in the assessment or based on the timestamp of the uploaded ESPD’s.

Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:

The Supplier must have a professional liability insurance with an insurance sum that must be at least DKK 2 million per claim and a total of at least DKK 5 million per year. The Supplier is obliged to maintain said insurance coverage for work performed with the purpose of fulfilling the Contract until delivery has taken place.

Procedure
Retsgrundlag: 32014L0024
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

It is evaluated positively that the references demonstrate:

1. That the overall usage of the solution in the reference resembles DR's way of using the solution. (See Appendix 1 of the Tender Material)

2. That the implementation of the solution included migration of assets and metadata from anoth-er DAM-solution that resembles or is identical to DR’s existing solution Cumulus

3. That the solution in the reference is equal to or up to twice the size of DR's solution in terms of users, storage and files that is equal to DR's. (References to solutions bigger than twice DR's size of usage are accepted but not evaluated more positively)

4. That the solution in the reference demonstrates integrations to other systems via an API

5. That the solution in the reference is operating in a regulatory environment similar to DR's i.e., Eu-ropean GDPR-rules.

6. That the solution in the reference during its period of operation continuously has had an availa-bility of 99,5%

7. That the solution in the reference installation has demonstrated that it has handled high peaks in terms of users and file volumes download without significant performance degradation

Tidspunkt for modtagelse af tilbud: 12:00
Dato for afsendelse af opfordringer: 2023-10-26 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 4 måneder
Kriterier for tildeling
Kvalitetskriterium (navn): Solution requirements
Kvalitetskriterium (vægtning): 35%
Kvalitetskriterium (navn): Use-cases and PoC
Kvalitetskriterium (vægtning): 15%
Kvalitetskriterium (navn): Implementation, training and support
Sla
Kvalitetskriterium (vægtning): 5%
Kvalitetskriterium (navn): CSR & Sustainability
Pris (justeringskoefficient): 25%

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 62786515
Anden type ordregivende myndighed: Public service media entity
Kontakt
Enhed: Otte Ottesen
Køberprofilens adresse: https://www.ethics.dk/ethics/eo#/DR/ 🌏
URL til dokumenter: https://www.ethics.dk/ethics/eo#/abdd3097-8a8c-483f-b203-aefd75ff5c96/publicMaterial 🌏

Reference
Yderligere oplysninger

VERIFICATION OF INFORMATION IN THE ESPD:

Before DR's decision to award the contract, DR must demand that the Tenderer, which DR intends to award the contract to, present documentation for the information stated in the ESPD. The documentation concerns the requirements made for the Tenderer's personal affairs (exclusion grounds cf. the Tender Conditions section 5.5) and financial and technical capacity (suitability cf. the Tender Conditions section 5.3). If the presented documentation is not adequate, DR will declare the bid non-compliant. DR will then assess if DR wants to cancel the procurement procedure or ask the Tenderer that has submitted the second best bid, under the award criterion in clause 9.2, to present documentation for the information given in the ESPD for the purpose of awarding the contract to this Tenderer. If the documentation is not sufficient, DR will again assess if the procurement procedure should be cancelled or if the third Tenderer should be requested to submit documentation, and so on.

Businesses registered in Denmark: As documentation regarding the exclusion grounds, DR will demand that a service certificate is produced from the winning Tenderer (according to section 153(1) of the Danish Public Procurement Act). The obtained service certificate must contain the following:

• Information that the winning Tenderer as a business…

… has complied with its obligations to the public as regards payment of taxes, charges and contributions to social security schemes,

… is not in bankruptcy, liquidation, restructuring or a similar situation, and

… (and managerial staff and persons having authorisation to represent, control or make decisions in the management of the business) has not been sentenced for any crimes.

DR accepts Danish service certificate until 6 months after they are issued. In addition to the service certificate, DR will require the Tenderer to document his financial capacity by submitting (extracts from the) annual accounts for the last 3 years or statement(s) from a registered auditor cf. section 154 of the Public Procurement Act.

European businesses: For businesses registered in a European country, the documentation must comply with the applicable rules for documentation in the country in which the Tenderer is established. European countries can make use of eCertis, which is an information system that helps businesses with identifying which documentation (including certificates) is required in the tender procedures across the EU. Please be aware that eCertis is a reference tool and not a system for legal advice. There is no guarantee that the results of the search in eCertis complies with what is required by DR.

Non-European businesses: For businesses not registered in a European country, the documentation must follow the rules for documentation implemented in the country in which the Tenderer is established. Non-European businesses cannot use eCertis.

NOTIFICATION OF THE RESULT OF DR's EVALUYATION OF THE BIDS:

All participants in the procurement procedure will be informed simultaneously and in writing of the result of DR's evaluation of the bids. The notification to the winning Tenderer that its bid has been identified as the winning bid, is a declaration that DR intends to award and thus conclude an agreement with said Tenderer. There is no binding agreement or a promise to that effect until the contract has been signed by both parties. The contract is signed immediately after expiry of the stand-still period, unless during this period an official complaint is submitted to the Public Contracts Appeals Board. DR does not consider the procurement procedure completed until the contract has been signed.

Notification about the result of the procurement procedure will also be announced in the Official Journal of the European Communities in compliance with applicable rules to that effect.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for udbud
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Oplysninger om frister for klageprocedurer:

A review procedure must be initiated before 45 days after DR has published a notice in the EU Official Journal that DR has entered into a contract with the winning Tenderer. The deadline is calculated from the day after the day where the notice has been published in the journal.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2023/S 176-552177 (2023-09-08)

Bekendtgørelse om indgåede kontrakter (2024-03-21)
Objekt
Omfanget af udbuddet
Titel: Procurement of Digital Asset Management (DAM) and associated services
Referencenummer: 2023/25
Kort beskrivelse:

Kontrakttype: Tjenesteydelser
Produkter/tjenester: It-tjenester: rådgivning, programmeludvikling, internet og support 📦
Anslået værdi uden moms: 15 000 000 DKK 💰
Samlet værdi af indkøbsaftalen (ekskl. moms): 14 903 638 DKK 💰
Samlet værdi af udbuddet (ekskl. moms) (højeste bud): 14 322 283 💰
Samlet værdi af udbuddet (ekskl. moms) (laveste tilbud): 12 826 502 💰
Andre begrænsninger af opfyldelsesstedet: Hvor som helst inden for EØS
Beskrivelse
Intern ID: 2023/25
Mængde: 1
Tilgang til reduktion af miljøpåvirkninger: Tilpasning til klimaændringer
Hovedsted eller sted for udførelsen:

The softwaresolution is cloud hosted, and thus the place of performance is diffecult to descripe in further detail.

Varighed: 8 år
Højeste antal fornyelser: 4
Yderligere oplysninger om fornyelser:

After an initial contract period of 8 years, the contracts provide the option of renewal for 4 adtional years.

Oplysninger om valgmuligheder
Indstillinger ✅
Beskrivelse af mulighederne:

The buyer reserves the right to order further maintenance and/or development persuant to the Contract.

Kriterier for tildeling
Kvalitetskriterium (navn): Solution Requirements
Kvalitetskriterium (vægtning): 35
Pris ✅
Pris (justeringskoefficient): 25
Kvalitetskriterium (navn): Use-Cases
Kvalitetskriterium (vægtning): 15
Kvalitetskriterium (navn): Implementation, training, and support
Service Levels
Kvalitetskriterium (vægtning): 5
Kvalitetskriterium (navn): CSR & Sustainability
Titel
Partiets identifikationsnummer: LOT-0000

Procedure
Type af procedure
Begrænset procedure ✅
Retsgrundlag: Direktiv 2014/24/EU
Kriterier for tildeling
Vægtningstype: Vægtning (procentdel, præcis)

Tildeling af kontrakt
Der tildeles en kontrakt/et parti ✅
Klageprocedurer
Antal klagere: 0
Partiets identifikationsnummer: LOT-0000
Kontraktnummer: 2023/25
Dato for indgåelse af kontrakten: 2024-03-18 📅
Titel: Procurement of Digital Asset Management (DAM) and associated services
Kontraktens webadresse: https://www.ethics.dk/ethics/ca#/DR/home 🌏
Oplysninger om udbud
Antal modtagne bud: 4
Antal bud, der er modtaget ad elektronisk vej: 4
Antal modtagne bud fra SMV'er: 3
Antal modtagne bud fra tilbudsgivere fra andre EU-medlemsstater: 1
Oplysninger om kontraktens/parcellens værdi (ekskl. moms)
Højeste tilbud: 14 322 283 💰
Laveste tilbud: 12 826 502 💰
Kontraktens/parcellens samlede værdi: 12 826 502 DKK 💰
Tilbud – Identifikator: Qvest Media
ID for delkontrakt eller gruppe af delkontrakter: LOT-0000
Oplysninger om underleverandørvirksomhed
Kontrakten vil sandsynligvis blive givet i underentreprise ✅
Navn og adresse på kontrahenten
Navn: Qvest Media GmbH
Nationalt registreringsnummer: HRB 20043
Postadresse: Mathias-Brüggen-Str. 65a
Postnummer: 50829
Postby: Köln
Region: Köln, Kreisfreie Stadt 🏙️
Land: Tyskland 🇩🇪
Enhed: Peter Thomsen
E-mail: peter.thomsen@qvest.com 📧
Telefon: +49 221 5196-0 📞
URL: https://www.qvest.com 🌏
Vinderen er noteret på et reguleret marked ✅
Den økonomiske operatørs størrelse: Stor virksomhed

Ordregivende myndighed
Navn og adresser
Navn: Danmarks Radio
Nationalt registreringsnummer: 62786515
Postadresse: Emil Holms Kanal 20
Postnummer: 2300
Postby: København S
Region: Byen København 🏙️
Land: Danmark 🇩🇰
Enhed: Otte Ottesen
E-mail: otot@dr.dk 📧
Telefon: 28546653 📞
Den ordregivende myndigheds type
Offentligretligt organ
Hovedaktivitet
Generelle offentlige tjenesteydelser
Kommunikation
Skattelovgivningsdokumentets ID: FiscalDocID1
Miljølovgivningsdokumentets ID: EnvDocID1
Beskæftigelseslovgivningsdokumentets ID: EmplDocID1
The procurement is terminated ✅

Supplerende oplysninger
Gennemgå organ
Nationalt registreringsnummer: ORG-37795526
Region: Vestjylland 🏙️
Enhed: Klagenævnet for udbud
Adresse til udveksling af oplysninger (URL) (eDelivery-Gateway): https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Nationalt registreringsnummer: ORG-10294819
Region: Byen København 🏙️
Enhed: Konkurrence- og Forbrugerstyrelsen
Adresse til udveksling af oplysninger (URL) (eDelivery-Gateway): https://www.kfst.dk 🌏
Kilde: OJS 2024/S 059-174359 (2024-03-21)

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