Spare parts to gas compressors | Evida Service A/S - STIN

Dato	Dokument
2025-01-22	Udbudsbekendtgørelse
2025-01-30	Udbudsbekendtgørelse

Kort beskrivelse

The Contracting Authority wishes to procure spare parts related to preventive maintenance work and repair work of the Customer’s 99 Fornovogas West - Fornovo Gas gas biomethane injection compressors, 5 Neumann Esser gas biomethane injection compressors, and 5 Kwangshin gas biomethane injection compressors, cf. Appendix 6 Compressor and service overview and Appendix 4 Prices.The compressors are used for controlling the pressure when channelling biomethane gas between the low-pressure network of 4 or 7 bar(g) to the high-pressure gas network of 19 to 80 bar(g).The compressors are placed at different biogas plant sites around Jutland, Fyn and Zealand and islands connected to mainland by bridge. At most sites, two or more compressors are installed to make failover possible and to mitigate the immediate impact in case of unplanned stops and/or breakdowns.The tender is divided into six subcontracts - 2 for each compressor type.

Beskrivelse af udbuddet

1. The Contracting Authority wishes to procure spare parts related to preventive maintenance work and repair work of the Customer’s existing 99 Fornovogas West - Fornovo Gas gas biomethane injection compressors, cf. Appendix 6 Compressor and service overview.The compressors are used for controlling the pressure when channelling biomethane gas between the low-pressure network of 4 or 7 bar(g) to the high-pressure gas network of 19 to 80 bar(g).The compressors are placed at different biogas plant sites around Jutland, Fyn and Zealand and islands connected to mainland by bridge. At most sites, two or more compressors are installed to make failover possible and to mitigate the immediate impact in case of unplanned stops and/or breakdowns.The Customer is also tendering a Contract for the supply of Service and Maintenance of Fornovo Gas compressors (Service Contract) with a Service Contract Supplier, cf. Contract Notice OJ S 244/2024 16/12/2024. The Service Contract Supplier provides service, maintenance and repair on the Customer’s compressors and the Service Contract Supplier has an obligation to purchase spare parts for the performance of the Service Contract. As a result hereof, the Service Contract Supplier shall have the right and obligation to purchase the Goods under this Contract on the same terms and conditions as the Customer, cf. the draft of Spare part agreement. The Service Contract Supplier may only use Deliverables ordered under the Contract for the maintenance and repair for the Customer, and the Contract and the spare parts ordered under the agreement may not be used for any other purposes or contracts2. The subcontract includes an option for the contracting authority regarding consignment stock. The Supplier must provide and maintain a stock of spare parts ("Consignment Stock") at the Purchaser's premises or another agreed location for the purpose of supporting the Customer’s service and maintenance of compressors. The Consignment Stock shall remain the property of the Supplier until such time as the Customer withdraws the stock for use or sale, at which point ownership and title shall transfer to the Customer.This Subcontract 2 is one of two subcontracts for spare parts for Fornovo gas compressors, Subcontract 1 and 2.

Beskrivelse af mulighederne

The subcontract includes an option for the contracting authority regarding consignment stock. The Supplier must provide and maintain a stock of spare parts ("Consignment Stock") at the Purchaser's premises or another agreed location for the purpose of supporting the Customer’s service and maintenance of compressors. The Consignment Stock shall remain the property of the Supplier until such time as the Customer withdraws the stock for use or sale, at which point ownership and title shall transfer to the Customer.

Beskrivelse af udbuddet

1. The Contracting Authority wishes to procure spare parts related to preventive maintenance work and repair work of the Customer’s existing 99 Fornovogas West - Fornovo Gas gas biomethane injection compressors, cf. Appendix 6 Compressor and service overview.The compressors are used for controlling the pressure when channelling biomethane gas between the low-pressure network of 4 or 7 bar(g) to the high-pressure gas network of 19 to 80 bar(g).The compressors are placed at different biogas plant sites around Jutland, Fyn and Zealand and islands connected to mainland by bridge. At most sites, two or more compressors are installed to make failover possible and to mitigate the immediate impact in case of unplanned stops and/or breakdowns.This Subcontract 2 is one of two subcontracts for spare parts for Fornovo gas compressors,The Customer is also tendering a Contract for the supply of Service and Maintenance of Fornovo Gas compressors (Service Contract) with a Service Contract Supplier, cf. Contract Notice OJ S 244/2024 16/12/2024. The Service Contract Supplier provides service, maintenance and repair on the Customer’s compressors and the Service Contract Supplier has an obligation to purchase spare parts for the performance of the Service Contract. As a result hereof, the Service Contract Supplier shall have the right and obligation to purchase the Goods under this Contract on the same terms and conditions as the Customer, cf. the draft of Spare part agreement. The Service Contract Supplier may only use Deliverables ordered under the Contract for the maintenance and repair for the Customer, and the Contract and the spare parts ordered under the agreement may not be used for any other purposes or contracts2. The subcontract includes an option for the contracting authority regarding consignment stock. The Supplier must provide and maintain a stock of spare parts ("Consignment Stock") at the Purchaer's premises or another agreed location for the purpose of supporting the Customer’s service and maintenance of compressors. The Consignment Stock shall remain the property of the Supplier until such time as the Customer withdraws the stock for use or sale, at which point ownership and title shall transfer to the Customer.

Beskrivelse af udbuddet

1. The Contracting Authority wishes to procure spare parts related to preventive maintenance work and repair work of the Customer’s existing 5 Neumann Esser gas biomethane injection compressors, cf. Appendix 6 Compressor and service overview and Appendix 4 - Prices.The compressors are used for controlling the pressure when channelling biomethane gas between the low-pressure network of 4 or 7 bar(g) to the high-pressure gas network of 19 to 80 bar(g).The compressors are placed at different biogas plant sites around Jutland, Fyn and Zealand and islands connected to mainland by bridge. At most sites, two or more compressors are installed to make failover possible and to mitigate the immediate impact in case of unplanned stops and/or breakdowns.The Customer is also tendering a Contract for the supply of Service and Maintenance of Fornovo Gas compressors (Service Contract) with a Service Contract Supplier, cf. Contract Notice OJ S 244/2024 16/12/2024. The Service Contract Supplier provides service, maintenance and repair on the Customer’s compressors and the Service Contract Supplier has an obligation to purchase spare parts for the performance of the Service Contract. As a result hereof, the Service Contract Supplier shall have the right and obligation to purchase the Goods under this Contract on the same terms and conditions as the Customer, cf. the draft of Spare part agreement. The Service Contract Supplier may only use Deliverables ordered under the Contract for the maintenance and repair for the Customer, and the Contract and the spare parts ordered under the agreement may not be used for any other purposes or contracts2. The subcontract includes an option for the contracting authority regarding consignment stock. The Supplier must provide and maintain a stock of spare parts ("Consignment Stock") at the Purchaer's premises or another agreed location for the purpose of supporting the Customer’s service and maintenance of compressors. The Consignment Stock shall remain the property of the Supplier until such time as the Customer withdraws the stock for use or sale, at which point ownership and title shall transfer to the Customer.This Subcontract 3 is one of two subcontracts for spare parts for Neumann Esser gas compressors (subcontract 3 and 4),

Beskrivelse af udbuddet

1. The Contracting Authority wishes to procure spare parts related to preventive maintenance work and repair work of the Customer’s existing 5 Neumann Esser gas biomethane injection compressors, cf. Appendix 6 Compressor and service overview and Appendix 4 - Prices.The compressors are used for controlling the pressure when channelling biomethane gas between the low-pressure network of 4 or 7 bar(g) to the high-pressure gas network of 19 to 80 bar(g).The compressors are placed at different biogas plant sites around Jutland, Fyn and Zealand and islands connected to mainland by bridge. At most sites, two or more compressors are installed to make failover possible and to mitigate the immediate impact in case of unplanned stops and/or breakdowns.The Customer is also tendering a Contract for the supply of Service and Maintenance of Fornovo Gas compressors (Service Contract) with a Service Contract Supplier, cf. Contract Notice OJ S 244/2024 16/12/2024. The Service Contract Supplier provides service, maintenance and repair on the Customer’s compressors and the Service Contract Supplier has an obligation to purchase spare parts for the performance of the Service Contract. As a result hereof, the Service Contract Supplier shall have the right and obligation to purchase the Goods under this Contract on the same terms and conditions as the Customer, cf. the draft of Spare part agreement. The Service Contract Supplier may only use Deliverables ordered under the Contract for the maintenance and repair for the Customer, and the Contract and the spare parts ordered under the agreement may not be used for any other purposes or contracts2. The subcontract includes an option for the contracting authority regarding consignment stock. The Supplier must provide and maintain a stock of spare parts ("Consignment Stock") at the Purchaer's premises or another agreed location for the purpose of supporting the Customer’s service and maintenance of compressors. The Consignment Stock shall remain the property of the Supplier until such time as the Customer withdraws the stock for use or sale, at which point ownership and title shall transfer to the Customer.This Subcontract 4 is one of two subcontracts for spare parts for Neumann Esser gas compressors (subcontract 3 and 4),

Beskrivelse af udbuddet

1. The Contracting Authority wishes to procure spare parts related to preventive maintenance work and repair work of the Customer’s existing 5 Kwangshin gas biomethane injection compressors, cf. Appendix 6 Compressor and service overview and Appendix 4 - Prices.The compressors are used for controlling the pressure when channelling biomethane gas between the low-pressure network of 4 or 7 bar(g) to the high-pressure gas network of 19 to 80 bar(g).The compressors are placed at different biogas plant sites around Jutland, Fyn and Zealand and islands connected to mainland by bridge. At most sites, two or more compressors are installed to make failover possible and to mitigate the immediate impact in case of unplanned stops and/or breakdowns.The Customer is also tendering a Contract for the supply of Service and Maintenance of Fornovo Gas compressors (Service Contract) with a Service Contract Supplier, cf. Contract Notice OJ S 244/2024 16/12/2024. The Service Contract Supplier provides service, maintenance and repair on the Customer’s compressors and the Service Contract Supplier has an obligation to purchase spare parts for the performance of the Service Contract. As a result hereof, the Service Contract Supplier shall have the right and obligation to purchase the Goods under this Contract on the same terms and conditions as the Customer, cf. the draft of Spare part agreement. The Service Contract Supplier may only use Deliverables ordered under the Contract for the maintenance and repair for the Customer, and the Contract and the spare parts ordered under the agreement may not be used for any other purposes or contracts2. The subcontract includes an option for the contracting authority regarding consignment stock. The Supplier must provide and maintain a stock of spare parts ("Consignment Stock") at the Purchaer's premises or another agreed location for the purpose of supporting the Customer’s service and maintenance of compressors. The Consignment Stock shall remain the property of the Supplier until such time as the Customer withdraws the stock for use or sale, at which point ownership and title shall transfer to the Customer.This Subcontract 5 is one of two subcontracts for spare parts for Kwangshin compressors (subcontract 5 and 6),

Liste og kortfattet beskrivelse af udvælgelseskriterier

Samlet årsomsætning: Den økonomiske aktørs samlede årsomsætning for det antal regnskabsår, der anmodes om i den relevante meddelelse, i udbudsdokumenterne eller i ESPD, er som følger:
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It is a minimum requirement that the candidate has had an average annual net turnover of at least DKK 5,000,000 in the last 3 completed financial years. The information is to be stated in section IV.B of the ESPD. The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity. Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted: A statement regarding the operator's total turnover in the three most recent annual reports/financial statements available. For groups of operators (e.g. a consortium), the information in the three most recent annual reports/financial statements available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well. If the candidate relies on the capacities of other entities, the turnover is to be calculated as the total turnover of the candidate and such other entities for each of the three most recent annual reports/financial statements available. For groups of operators (e.g. a consortium), the turnover is calculated as the total turnover of the operators in each of the three most recent annual reports/financial statements available.

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Gennemsnitlig årsomsætning: Den økonomiske aktørs gennemsnitlige årsomsætning for det antal regnskabsår, der anmodes om i den relevante meddelelse, i udbudsdokumenterne eller i ESPD, er som følger:

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Specifik årsomsætning: Den økonomiske aktørs specifikke årsomsætning på det forretningsområde, som er omfattet af kontrakten, for det antal regnskabsår, der anmodes om i den relevante meddelelse, i udbudsdokumenterne eller i ESPD, er som følger:

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Specifik gennemsnitlig omsætning: Den økonomiske aktørs specifikke gennemsnitlige omsætning på det forretningsområde, som er omfattet af kontrakten, for det antal regnskabsår, der anmodes om i den relevante meddelelse, i udbudsdokumenterne eller i ESPD, er som følger:

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Etablering af virksomhed: Hvis oplysningerne vedrørende omsætning (samlet eller specifik) ikke er til rådighed for hele den periode, der anmodes om, angives den dato, hvor virksomheden blev etableret, eller den økonomiske aktør startede sin virksomhed:

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Finansielle nøgletal: For så vidt angår de finansielle nøgletal (såsom forholdet mellem aktiver og passiver), der er anført i den relevante meddelelse, i udbudsdokumenterne eller i ESPD, erklærer den økonomiske aktør, at de faktiske værdier for de nøgletal, der anmodes om, er som følger:
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As a minimum requirement, an equity ratio is required of at least 15 % in each of the three most recent annual report/financial statement available (e.g. for 2021, 2022 and 2023).

The ratio is thus calculated as (total equity/total assets)*100 = equity ratio %.
For example: a total equity of 20.000.000 DKK based on total assets of 90.000.000 DKK = 22,2 % equity ratio.

If the candidate relies on the financial capacity of other entities, the ratio is calculated as the candidate's and such other entities’ total equity divided by their total assets, calculated as a percentage. For groups of operators (e.g. a consortium), the solvency ratio is calculated as the total equity of the operators divided by their total assets, calculated as a percentage. All parties must disclose these financial numbers to the

The information is to be stated in section IV.B of the ESPD. The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity. Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.

Concerning the financial ratios specified in the relevant notice, the procurement documents or the ESPD, the economic operator declares that the actual values for the required ratios are as follows:

The candidate's equity ratio in each of the three most recent annual report/financial statement available.

Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted: A statement regarding the operator's equity and assets in the three most recent annual report/financial statement available. For groups of operators (e.g. a consortium), the information in the three most recent annual report/financial statement available must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.

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Øvrige økonomiske og finansielle krav: For så vidt angår eventuelle øvrige økonomiske og finansielle krav, som måtte være blevet anført i den relevante meddelelse eller i udbudsdokumenterne, erklærer den økonomiske aktør, at:

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Certifikater udstedt af uafhængige organer vedrørende kvalitetssikringsstandarder: Kan den økonomiske aktør fremlægge certifikater udstedt af uafhængige organer til bekræftelse af, at den økonomiske aktør opfylder de krævede kvalitetssikringsstandarder, herunder adgang for handicappede?

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Certifikater udstedt af uafhængige organer vedrørende miljøledelsessystemer eller -standarder: Er den økonomiske aktør i stand til at fremlægge certifikater udstedt af uafhængige organer til bekræftelse af, at den økonomiske aktør opfylder de krævede miljøledelsessystemer eller -standarder?

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Optagelse i et relevant fagligt register: Den økonomiske aktør er optaget i det relevante faglige register i den medlemsstat, hvor denne er etableret, jf. bilag XI til direktiv 2014/24/EU; økonomiske aktører fra visse medlemsstater kan være nødt til at opfylde andre krav i nævnte bilag.

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Optagelse i et handelsregister: Den økonomiske aktør er optaget i handelsregistre i den medlemsstat, hvor denne er etableret, jf. bilag XI til direktiv 2014/24/EU; økonomiske aktører fra visse medlemsstater kan være nødt til at opfylde andre krav i nævnte bilag.

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For så vidt angår vareindkøbskontrakter: levering af leverancer af den anførte type: Kun for så vidt angår offentlige vareindkøbskontrakter: I referenceperioden har den økonomiske aktør leveret følgende betydelige leverancer af den anførte type. Ordregivende myndigheder kan kræve op til tre års erfaring og tillade, at der tages hensyn til erfaring, som ikke er indhøstet inden for de seneste tre år.
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It is a minimum requirement that the applicant include at least 2 references for each subcontract on the delivery of goods in the scope of the subcontract, cf. Appendix 4.

The same (two) references can be used for both subcontract 1, 3 and 5.
The same (two) references can be used for both subcontract 2, 4 and 6.

The references are requested to include
(1) a brief description (maximum of 400 characters) of the goods delivered (e.g. valves, piston rings, o-rings, cf. Appendix 4) and
(2) the financial value of the delivery (amount - DKK),
(3) the period of the deliveries,
(4) the name of the customer (recipient), and
(5) contact information of the customer’s contract manager – name, email and telephone number.

The references must relate to deliveries of goods (spare parts) within the last 3 years.
The references of deliveries can be part of deliveries of compressor services.
To the extent that the reference extends beyond 3 years, the contracting authority will only assess on the parts of the delivery that have taken place within the 3 years.

Only references relating to deliveries carried out at the time of application will be given importance in the evaluation of which candidates have documented the most relevant deliveries, see Selection below).
Hence, in the case of an ongoing task, only the part of delivery already performed at the time of application will be included in the evaluation of the reference.

The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of technical and professional ability. Before the award decision is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate. No additional documentation of technical and professional capacity will be required from the candidate. However, the contracting entity reserves the right to contact the candidate or the customer stated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.

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Teknikere eller tekniske organer til kvalitetskontrol: Den økonomiske aktør kan disponere over følgende teknikere eller tekniske organer, navnlig dem, der er ansvarlige for kvalitetskontrol. For teknikere eller tekniske organer, som ikke direkte hører til den økonomiske aktørs virksomhed, men hvis kapacitet den økonomiske aktør baserer sig på, skal der udfyldes særskilte ESPD-formularer.

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Tekniske faciliteter og foranstaltninger til kvalitetssikring: Den økonomiske aktør anvender følgende tekniske faciliteter og foranstaltninger til kvalitetssikring, og dennes undersøgelses- og forskningsfaciliteter er som følger:

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Forvaltning af forsyningskæden: Den økonomiske aktør vil være i stand til at anvende følgende forvaltning af forsyningskæden og eftersporingssystemer ved gennemførelsen af kontrakten:

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Tilladelse til kontrol: For komplekse produkter eller tjenesteydelser, der skal leveres, eller undtagelsesvis for produkter eller tjenesteydelser, som kræves til et særligt formål: Vil den økonomiske aktør tillade, at der foretages kontrol af dennes produktionskapacitet eller tekniske formåen og, om nødvendigt, af de undersøgelses- og forskningsfaciliteter, som denne råder over, og af kvalitetskontrolforanstaltningerne? Kontrollen skal foretages af den ordregivende myndighed eller, hvis denne indvilliger heri, på dennes vegne af et kompetent officielt organ i det land, hvor leverandøren eller tjenesteyderen er etableret.

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Uddannelsesmæssige og faglige kvalifikationer: Følgende uddannelsesmæssige og faglige kvalifikationer indehaves af tjenesteyderen eller leverandøren selv, og/eller (afhængigt af, hvilke krav der er fastsat i den relevante meddelelse eller i udbudsdokumenterne) af de ledende medarbejdere.

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Værktøj, materiel og teknisk udstyr: Den økonomiske aktør vil kunne disponere over følgende værktøj, materiel og tekniske udstyr til gennemførelse af kontrakten:

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Andel i underleverance: Den økonomiske aktør agter eventuelt at give følgende andel (i procent) af kontrakten i underleverance. Bemærk, at hvis den økonomiske aktør har besluttet at give en del af kontrakten i underleverance og baserer sig på underleverandørens kapacitet til at udføre denne del, udfyldes et særskilt ESPD for sådanne underleverandører.

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For så vidt angår vareindkøbskontrakter: prøver, beskrivelser eller fotografier uden ledsagelse af ægthedserklæringer: For så vidt angår offentlige vareindkøbskontrakter: Den økonomiske aktør leverer for de varer, der skal leveres, de krævede prøver, beskrivelser eller fotografier, som ikke behøver at være ledsaget af ægthedserklæringer.

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For så vidt angår vareindkøbskontrakter: prøver, beskrivelser eller fotografier ledsaget af ægthedserklæringer: For så vidt angår offentlige vareindkøbskontrakter: Den økonomiske aktør leverer for de varer, der skal leveres, de krævede prøver, beskrivelser eller fotografier samt i givet fald ægthedserklæringer.

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For så vidt angår vareindkøbskontrakter: certifikater udstedt af kvalitetskontrolinstitutter: Kan den økonomiske aktør levere de krævede certifikater udstedt af officielle kvalitetskontrolinstitutter eller -agenturer, hvis kompetence er anerkendt, og som attesterer, at varer, der er klart identificeret ved henvisning til tekniske specifikationer eller standarder, som er fastsat i den relevante meddelelse eller i udbudsdokumenterne, er i overensstemmelse med disse?

Teams meeting 28 January 2025 13.00-14.40 CET
Evida invite all interested Tenderers to bilateral virtual Teams meetings as part of the tender process. The sessions will provide an overview of the Tender and key requirements. Please confirm your attendance by sending an email to xchch@evida.dk no later than 25 January 2025.

Contract clause 7 (Spare Part Agreemeent) - change of warranty period from five to two years.

New clause 7:
"As a minimum, the Supplier shall provide a product warranty for two (2) years from delivery of the Deliverables to the Purchaser without defects.
If the Supplier, by default, offers a longer product warranty for the Goods covered by the Deliverables, such warranty shall apply, provided that it at least meets the conditions set out in this clause 7.
If there is a substitution or a replacement delivery of defective goods in the Deliverables, the goods are subject to a new 2 year warranty period from the time of replacement.
Any defects in the Deliverables identified during the warranty period shall automatically be considered a defect, unless the Supplier demonstrates that the defect has occurred as a result of the use of the Deliverables which is contrary to the documentation or instructions provided by the Supplier or with normal procedures, or that the defect is due to ordinary wear and tear or risks borne by the Purchaser. The burden of proof lies with the Supplier and bearer of cost will be allocated based on evidence.
In addition, the general rules of Danish law on the right of complaint shall apply."

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The new draft contract (Draft Spare Part Agreement 290125) is accessible in Mercell.