Aqusition of a container-based solution for roadside inspections to the Danish Road-Traffic Authorities (Færdselsstyrelsen)

Kort beskrivelse

This invitation to tender concerns a container-based solution holding equipment for roadside inspections. The container baser solution must be with mechanical operating functions to be transported, loaded and unloaded, off a standard cargo vehicle (truck). The truck is not a part of this tender but will be acquired elsewhere. The Container will contain various equipment for completing roadside inspections as prescribed in DIRECTIVE 2014/47/EU OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 3 April 2014 on the technical roadside inspection of the roadworthiness of commercial vehicles circulating in the Union and repealing Directive 2000/30/EC.

The container-based solution must hold the following equipment:
• Control screen and reporting tool
• Scale for valid axle load weighing
• Roller brake tester (slip tester)
• Play detector
• Inspection camera
• LED lighting capable of illuminating the entire work area
• Operator compartment alongside the test lane
• Height alarm for warning vehicles exceeding the maximum height upon entry

The container-based solution shall be delivered in Denmark on time of delivery as defined by the Tenderer.

Yderligere oplysninger

The Contracting Authority has decided not to divide the Contract into lots. Out of consideration for the quality and coherence of the collected assignment for which tenders are invited, it is found expedient to have one overall Contract, as a division into lots, based on market conditions, is not assessed to give additional enterprises – including SMEs – an increased opportunity to submit tenders.

The Tenderer is requested to seek to clarify any ambiguities and uncertainties by asking questions about the invitation to tender.

All questions must be asked in ETHICS by clicking ‘Send Questions’ under the ‘Communication’ tab. The dialogue box is then filled in with reference and question. By clicking ‘Send’, the question is forwarded to the Contracting Authority.

The Contracting Authority answers questions by uploading a question/answer document, see Contract Appendix 3.

According to the time schedule in clause 1.8, questions received before the deadline for submission of questions will be answered by the Contracting Authority, whereas questions received after the deadline will only be answered if the nature of the question does not make it disproportionately onerous for the Contracting Authority to answer the question within the response deadline.

Questions received later than six (6) whole days before the tender deadline, respectively, will generally not be answered.

Technical questions about the use of ETHICS must be submitted to the support service: +45 70 22 70 07 or by clicking the ‘Customer Service’ icon in ETHICS.

If the Tenderer, the association’s participants or other entities are from Denmark, the documentation is presented in the form of a service certificate from the Danish Business Authority. The service certificate must contain information from:

• The Enforcement Court vs The Danish Court Administration
• The Danish Customs and Tax Administration
• The Danish Labour Market Supplementary Pension Fund (ATP)
• The Police (the Danish Central Crime Register)
o Please note that a ‘declaration of consent’ must be filled in, signed and uploaded when ordering the service certificate.

The service certificate is ordered from Virk.dk

The service certificate must be maximum 6 months old calculated from the date set by the Contracting Authority as the deadline for the submission of a request for documentation.

The processing time with the Danish Business Authority is approximately two (2) weeks from when the order has been received.

If the Tenderer, one or more of the participants in the association or other entities is/are not from Denmark, the types of documentation stated in e-Certis must generally be produced. E-Certis is an online information system which is to be used to find the right documentation to be used by EU Member States in connection with invitations to tender and procurement procedures.

If these countries do not issue the relevant certificates or documents, or if the issued certificates or documents do not cover all the relevant cases, they can be replaced by a sworn declaration.
If such a sworn declaration is not used in the country in question, a solemn declaration may be used instead.


Complaints regarding the tender procedure must be submitted to the Danish authority "Danish Complaints Board for Public Procurement" ("Klagenævnet for udbud") within:
1) Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.
2) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);
3) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;
4) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision

5) 20 calendar days starting the day after the contracting authority has notified about its decision, cf. the Public Procurement Act, section 185, subsection 2, 2nd sentence.

The Complaints Board for Public Procurement's own complaints guide can be found at www.naevneneshus.dk.

Liste og kortfattet beskrivelse af udvælgelseskriterier

For supply contracts: performance of deliveries of the specified type: For public supply contracts only: During the reference period, the economic operator has delivered the following principal deliveries of the type specified. Contracting authorities may require up to five years and allow experience dating from more than five years.

It is a minimum requirement that the Tenderer submits one (1) reference of a delivery of a container-based solution designed for roadside inspections and equipment with a minimum of:
o Control screen and reporting tool
o Roller brake tester (slip tester)
o Play detector

Yderligere oplysninger

The Contracting Authority has decided not to divide the Contract into lots. Out of consideration for the quality and coherence of the collected assignment for which tenders are invited, it is found expedient to have one overall Contract, as a division into lots, based on market conditions, is not assessed to give additional enterprises – including SMEs – an increased opportunity to submit tenders.

The Tenderer is requested to seek to clarify any ambiguities and uncertainties by asking questions about the invitation to tender.

All questions must be asked in ETHICS by clicking ‘Send Questions’ under the ‘Communication’ tab. The dialogue box is then filled in with reference and question. By clicking ‘Send’, the question is forwarded to the Contracting Authority.

The Contracting Authority answers questions by uploading a question/answer document, see Contract Appendix 3.

According to the time schedule in clause 1.8, questions received before the deadline for submission of questions will be answered by the Contracting Authority, whereas questions received after the deadline will only be answered if the nature of the question does not make it disproportionately onerous for the Contracting Authority to answer the question within the response deadline.

Questions received later than six (6) whole days before the tender deadline, respectively, will generally not be answered.

Technical questions about the use of ETHICS must be submitted to the support service: +45 70 22 70 07 or by clicking the ‘Customer Service’ icon in ETHICS.

If the Tenderer, the association’s participants or other entities are from Denmark, the documentation is presented in the form of a service certificate from the Danish Business Authority. The service certificate must contain information from:

• The Enforcement Court vs The Danish Court Administration
• The Danish Customs and Tax Administration
• The Danish Labour Market Supplementary Pension Fund (ATP)
• The Police (the Danish Central Crime Register)
o Please note that a ‘declaration of consent’ must be filled in, signed and uploaded when ordering the service certificate.

The service certificate is ordered from Virk.dk

The service certificate must be maximum 6 months old calculated from the date set by the Contracting Authority as the deadline for the submission of a request for documentation.

The processing time with the Danish Business Authority is approximately two (2) weeks from when the order has been received.

If the Tenderer, one or more of the participants in the association or other entities is/are not from Denmark, the types of documentation stated in e-Certis must generally be produced. E-Certis is an online information system which is to be used to find the right documentation to be used by EU Member States in connection with invitations to tender and procurement procedures.

If these countries do not issue the relevant certificates or documents, or if the issued certificates or documents do not cover all the relevant cases, they can be replaced by a sworn declaration.
If such a sworn declaration is not used in the country in question, a solemn declaration may be used instead.


Complaints regarding the tender procedure must be submitted to the Danish authority "Danish Complaints Board for Public Procurement" ("Klagenævnet for udbud") within:
1) Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.
2) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);
3) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;
4) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision

5) 20 calendar days starting the day after the contracting authority has notified about its decision, cf. the Public Procurement Act, section 185, subsection 2, 2nd sentence.

The Complaints Board for Public Procurement's own complaints guide can be found at www.naevneneshus.dk.