Purchase of jet fans for Tårnby Tunnel

Kort beskrivelse

The tender concerns the purchase of a new ventilation system (jet fans) in Tårnby Tunnel to replace of the existing ones.

Tårnby Tunnel is a cut and cover type and approximately 700 meters in length. There are two tunnel tubes, each accommodating one-way traffic, with ramps provided for each side of the tunnel. Each tunnel tube is 13.7 meters in width, with two traffic lanes, each 3.75 meters wide, along with an emergency lane, measuring 2.5 meters in width, situated on the right side of the tunnel tube. However, A/S Øresund is planning to use the emergency lane as a traffic lane in the future. Therefore, the tunnel ventilation system will serve for three traffic lanes in each tunnel tube.

In total, each tunnel tube is currently equipped with 22 jet fans, which are placed within jet fan niches along the tunnel. The headroom in the road tunnel is constrained by the jet fans, ranging between 4.78 meters to 5.1 meters. The maximum allowable vehicle height in the tunnel is 4.5 meters. The highway is not accessible to pedestrians and cyclists; however, a side verge is provided along with the cross passages for safe emergency egress.

The tender contains the purchase and delivery of new jet fans (including spareparts), including installation, testing, commissioning and documentation of the new jet fans and dismantling and disposal of the old jet fans.

Furthermore, the contract requires the Supplier to deliver services in regards to work environment coordination, including planning of the works to be done (cf. above), arrange road blockage/closure when working in the tunnel and training/education of the Client's employees/supplier in regards to maintenance of the jet fans.

The Supplier will be required to deliver additional works, such as projectmanager and supervisory services. Additional works will only be performed upon request from the Client. For further information about the content of the contract and goods, works and services to be delivered please see appendix 2 and appendix 3 to the Contract.

Yderligere oplysninger

Participation in the tender procedure may only take place by electronic means via the electronic tendering system.

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All communication in connection with the tender procedure, including questions regarding the tender documents, must be in English and must be submitted via the electronic tendering system. For further information see the Tender Specifications.

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ESPD
The tenderer must together with its tender submit the European Single Procurement Document (ESPD) as preliminary documentation of the circumstances set out in section 148 (1) paras 1-3 of the Public Procurement Act (Udbudsloven).

The ESPD must be filled in electronically via the electronic tendering system (Digitale Udbud). Tenderers can find further guidance in document 02 - Guide to the ESPD.

It is not necessary for the tenderer to sign the ESPD document.

For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. Where the tenderer is a group of operators, the ESPD document of each participant in the group must be signed by the participant in
question. The tenderer heading the group and submitting the tender is not required to sign its ESPD document.

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INFORMATION TO GROUNDS OF EXCLUSION:
The tenderer will be excluded from participation in the tender procedure if the tenderer is subject to the mandatory grounds for exclusion set out in section 134a, 135 and 136 of the Danish Public Procurement Act.

Further, the Client will exclude a tenderer from participation in the tendering procedure if the tenderer is subject to the optional ground of exclusion set out in section 137(1), para 1 and 2 of the Danish Public Procurement Act. Before the award decision is made, the tenderer to whom the Client intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act.

As an alternative to the documentation mentioned in sections 153-155, 157 and 158 of the Danish Public Procurement Act, the tenderer may submit to the Client a certificate of registration in an official list of approved economic operators, see section 156 of the Danish Public Procurement Act, issued by the competent authority. The Client only accepts certificates of registration in an official list from tenderers established in the country holding the official list.

The Client encourages all tenderers to submit the ESPD documentation together with their offer.

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DURATION OF THE CONTRACT:
It should be noted that the indicated duration of the contract is a estimate based on expected delivery and installation time.

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DECLARATION REGARDING COUNCIL REGULATION (EU) NO 833/2014
Attention is drawn to Article 5k in Regulation (EU) No 833/2014 as later amended which applies for the tender procedure. The provision contains a prohibition against award of contracts to Russian companies and Russian controlled companies etc.
(reference is made to Article 5k, section 1, for the exact delimitation of the actors covered by the prohibition). The Client may at any time during the tender process require that the economic operators prove that they are not covered by the prohibition, for example by requiring a declaration to this effect and/or documentation regarding the economic operators’ and any subcontractors’ place of
establishment and ownership.

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SITE INSPECTION
The Client arranges a site inspection to Tårnby Tunnel, so the tenderer has the opportunity to inspect the area and the existing jet fans and surroundings.

The site inspection is arranged to give the tenderers the opportunity to gain a closer understanding of the project area before submitting their tender.

The tenderer can ask questions during the inspection. Questions that are essential to the procurement procedure and material will be answered in writing via the electronic tendering system (Digitale Udbud). Technical questions of non-essential character will be answered during the site inspection.

The site inspection will take place 15 August 2024 at 8:30 PM.

The meeting point is at the equipment yard at Gemmas Allé 204, 2770 Kastrup. Participants in the inspection must arrange their own transport to and from the meeting point.

Due to limited space, it is only possible to attend two persons from each company.

The Client will lead a tour of the inspection area starting from the meeting point.

Registration for site inspection
For practical reasons, the tenderers must register in order to participate in the site inspection.

Registration for the site inspection must be done via the electronic tender system (Digitale Udbud) preferably two (2) days before the inspection. If a registration for the inspection round is received later than two (2) days before the start of the inspection round, the Client reserves the right to reject the registration if this, after a concrete assessment, causes coordination/planning issues or similar.

The registration for the inspection round should include information about:
- the company name
- the name, email and phone number of the person who participates in the site inspection

Registration for the site inspection is done by the tenderers sending a message to the Client via the "Message" module in the electronic tender system (Digitale Udbud). In the subject field, the tenderer should indicate "Registration for site inspection".

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The Client reserves the right to use the procedure in section 159 (5) of the Danish Public Procurement Act if the offer does not meet the formal requirements of the tender material.

Liste og kortfattet beskrivelse af udvælgelseskriterier

References: The tenderer must meet the following minimum level(s) of standards:

1) The tenderer must demonstrate experience with at least one comparable reference during the last 3 years.

With “comparable reference” means:
- Production, delivery and installation of jet fans to an existing road or train tunnel.

Each reference is requested to include a brief description of the supply performed. The supply description should include a clear description of the supply and the tenderer’s role(s) in the performance of the supply.

The reference is furthermore requested to include the financial value of the delivery (amount), date of delivery and name of the customer (recipient). When indicating the date of the delivery and/or installation, the tenderer is requested to indicate the date when the delivery was commenced and finalized. If this is not possible, for example if the tasks were performed on a con-tinuous basis under a framework agreement, the tenderer is asked to indicate how the date is specified.

The ESPD must include information on:

- A list of maximum three references with information about the tenderer’s most comparable supplies during the last three years calculated from the time limit for receipt of offer see Contract Notice.

A maximum of three references can be specified, regardless of whether the tenderer is a single company, whether the tenderer relies on the professional qualifications or professional experience of other entities, or whether it is a group of companies (e.g., a consortium).

If more than three references are given, only the three most recent references will be considered. References beyond this will be disregarded. If it cannot be determined which references are the most recent, the references will be selected by lottery.

Only references relating to supplies carried out at the time of the receipt of the tender will be given importance in the evaluation of which tenderer has documented the most relevant supplies and in the evaluation of whether the minimum requirements regarding technical and professional capacity have been complied with, see below. Hence, in the event of an ongoing task, only the part of the deliveries already having been performed at the time of application will be included in the evaluation of the reference.

If the tenderer relies on the professional qualifications or professional experience of other entities for the performance of specific parts of the services/supply comprised by the contract, such specific parts of the services/supplies under the contract must be performed by the entity on which the tenderer relies.

If the tenderer relies on the technical and professional ability of other entities the other entity must provide a declaration of support. The declaration of support must prove that the entity in question is legally obliged to the tenderer. A form which can be used in this respect is available as part of the tender materiel (please see document 03 - Confirmation regarding the capacity of other entity (form).

The ESPD serves as provisional documentation that the tenderer fulfils the minimum suitability requirements in respect of technical and professional capacity.

ESPD documentation before award:
- No additional documentation of technical and professional capacity will be required from the tenderer. However, the Client reserves the right to contact the tenderer or the customer stated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.

De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem

Financial terms and payment terms is regulated in the
Contract and the General conditions for mechanical and electrical equipment (AB-ME) (Appendix 1).

The Supplier must provide an Advance Payment Bond and Performance Bond cf. General conditions for machine and electrical equipment (Appendix 1).

Betingelser for opfyldelse af kontrakten

If the contract is awarded to a group of operators (such as a consortium), the participants of the group must undertake joint and several liability and appoint a joint representative.

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If Handover is not achieved on or before the Handover Date, and the delay of the Handover is not attributable to the Client, the Supplier shall pay liquidated damages cf. the Contract section 11.

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The Contract has incorporated the corporate social responsibility considerations, as appropriate, as laid down in the conventions on the basis of which the principles of the UN Global Compact are worded and as laid down in the OECD Guidelines for Multinational Enterprises. The Contract furthermore lays down requirements pursuant to ILO Convention no. 94 on labour clauses in public contracts and Circular no. 9471 of 30 June 2014

Yderligere oplysninger

Participation in the tender procedure may only take place by electronic means via the electronic tendering system.

**

All communication in connection with the tender procedure, including questions regarding the tender documents, must be in English and must be submitted via the electronic tendering system. For further information see the Tender Specifications.

***

ESPD
The tenderer must together with its tender submit the European Single Procurement Document (ESPD) as preliminary documentation of the circumstances set out in section 148 (1) paras 1-3 of the Public Procurement Act (Udbudsloven).

The ESPD must be filled in electronically via the electronic tendering system (Digitale Udbud). Tenderers can find further guidance in document 02 - Guide to the ESPD.

It is not necessary for the tenderer to sign the ESPD document.

For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. Where the tenderer is a group of operators, the ESPD document of each participant in the group must be signed by the participant in
question. The tenderer heading the group and submitting the tender is not required to sign its ESPD document.

**

INFORMATION TO GROUNDS OF EXCLUSION:
The tenderer will be excluded from participation in the tender procedure if the tenderer is subject to the mandatory grounds for exclusion set out in section 134a, 135 and 136 of the Danish Public Procurement Act.

Further, the Client will exclude a tenderer from participation in the tendering procedure if the tenderer is subject to the optional ground of exclusion set out in section 137(1), para 1 and 2 of the Danish Public Procurement Act. Before the award decision is made, the tenderer to whom the Client intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act.

As an alternative to the documentation mentioned in sections 153-155, 157 and 158 of the Danish Public Procurement Act, the tenderer may submit to the Client a certificate of registration in an official list of approved economic operators, see section 156 of the Danish Public Procurement Act, issued by the competent authority. The Client only accepts certificates of registration in an official list from tenderers established in the country holding the official list.

The Client encourages all tenderers to submit the ESPD documentation together with their offer.

**

DURATION OF THE CONTRACT:
It should be noted that the indicated duration of the contract is a estimate based on expected delivery and installation time.

**

DECLARATION REGARDING COUNCIL REGULATION (EU) NO 833/2014
Attention is drawn to Article 5k in Regulation (EU) No 833/2014 as later amended which applies for the tender procedure. The provision contains a prohibition against award of contracts to Russian companies and Russian controlled companies etc.
(reference is made to Article 5k, section 1, for the exact delimitation of the actors covered by the prohibition). The Client may at any time during the tender process require that the economic operators prove that they are not covered by the prohibition, for example by requiring a declaration to this effect and/or documentation regarding the economic operators’ and any subcontractors’ place of
establishment and ownership.

**
SITE INSPECTION
The Client arranges a site inspection to Tårnby Tunnel, so the tenderer has the opportunity to inspect the area and the existing jet fans and surroundings.

The site inspection is arranged to give the tenderers the opportunity to gain a closer understanding of the project area before submitting their tender.

The tenderer can ask questions during the inspection. Questions that are essential to the procurement procedure and material will be answered in writing via the electronic tendering system (Digitale Udbud). Technical questions of non-essential character will be answered during the site inspection.

The site inspection will take place 15 August 2024 at 8:30 PM.

The meeting point is at the equipment yard at Gemmas Allé 204, 2770 Kastrup. Participants in the inspection must arrange their own transport to and from the meeting point.

Due to limited space, it is only possible to attend two persons from each company.

The Client will lead a tour of the inspection area starting from the meeting point.

Registration for site inspection
For practical reasons, the tenderers must register in order to participate in the site inspection.

Registration for the site inspection must be done via the electronic tender system (Digitale Udbud) preferably two (2) days before the inspection. If a registration for the inspection round is received later than two (2) days before the start of the inspection round, the Client reserves the right to reject the registration if this, after a concrete assessment, causes coordination/planning issues or similar.

The registration for the inspection round should include information about:
- the company name
- the name, email and phone number of the person who participates in the site inspection

Registration for the site inspection is done by the tenderers sending a message to the Client via the "Message" module in the electronic tender system (Digitale Udbud). In the subject field, the tenderer should indicate "Registration for site inspection".

**

The Client reserves the right to use the procedure in section 159 (5) of the Danish Public Procurement Act if the offer does not meet the formal requirements of the tender material.

Præcise oplysninger om fristerne for gennemgangsprocedurer

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into if the notification has included an explanation of the relevant grounds for the decision.

3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.

4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the complaint was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see section 12(1) of the Act.

The e-mail address of the Complaints Board for Public Procurement is klfu@naevneneshus.dk.

The Complaints Board’s own complaints procedure is available at https://naevneneshus.dk/startdin-klage/klagenaevnet-for-udbud/vejledning/.