Open procedure of Explosive Detection Systems for Cabin Baggage (EDSCB) for Billund Lufthavn A/S

Kort beskrivelse

The Contracting Authority wishes to conclude the Agreement with one (1) Contractor for delivery and possible service agreement of up to four (4) explosive detection systems for cabin baggage (herein referred to as EDSCB).
This invitation to tender concerns a replacement of up to four (4) of the Contracting Authority’s existing EDSCB’s in accordance with EU standards for security in European Airport. The Contracting Authority intends to initially invest in up to four (4) new EU/ECAC std C3 approved EDSCB Scanners in its security check point of cabin and carry-on baggage, with an option for additionally two (2) EDSCB, cf. section 1.5.4.

The tender regards a contract on the delivery, installation and integration of up to four (4) EDSCB including all necessary hardware, software etc. needed for full and fault-free functionality.

Furthermore, the tender regards an option for a service agreement of up to five (5) years after the initial two (2) years warranty period.

The new EDSCBs are to be integrated in existing security lanes by the Supplier, and to the extent possible to the Contracting Authority’s existing remote screening solutions. For a more detailed description of the existing technical environment at Billund Airport and minimum requirements for the EDSCB, please refer to Contract Appendix 1 – General descriptions, minimum requirements and competitive parameters, Contract Appendix 4 – Drawing of Security checkpoint, and Contract Appendix 5 – Pictures of the SSL i-Lanes at Billund Airport.

Yderligere oplysninger

Grounds for exclusion according to § 134 a of the Public Procurement Act:
Is the economic operator established in a country that is on the EU list of non-cooperative tax jurisdictions and has not acceded to the WTO's Government Procurement Agreement or other trade agreements that oblige Denmark to open the market for public contracts to bidders established in the country in question.

The Contracting Authority must also exclude economic operators who are subject to the EU's sanctions in accordance with EU Regulation No. 833/2014 as amended, Article 5k on restrictive measures on the basis of Russia's actions that destabilize the situation in Ukraine.

Lots:
The Contracting Authority has decided not to divide the Agreement into lots. Based on the financial circumstances, the Contracting Authority has estimated that more favourable prices can be achieved with one overall Contract. Out of consideration for the quality and coherence of the collected assignment for which tenders are invited, it is found expedient to have one overall Contract, as a division into lots, based on market conditions, is not assessed to give additional enterprises – including SMEs – the opportunity to submit tenders.

Questions/answers:
The Applicant/Tenderer is requested to seek to clarify any ambiguities and uncertainties by asking questions about the invitation to tender.

All questions must be asked in ETHICS by clicking ‘Send Questions’ under the ‘Communication’ tab. The dialogue box is then filled in with reference and question. By clicking ‘Send’, the question is forwarded to the Contracting Authority.

The Contracting Authority answers questions by uploading a question-and-answer document, see Contract Appendix 5 – Questions and answers.

According to the time schedule in clause 1.7, questions received before the deadline for submission of questions will be answered by the Contracting Authority, whereas questions received after the deadline will only be answered if the nature of the question does not make it disproportionately onerous for the Contracting Authority to answer the question within the response deadline.

Questions received later than six (6) whole days before the application deadline and the tender deadline, respectively, will generally not be answered.

The Contracting Authority's reservations:
The Contracting Authority reserves the right to accept the initial tender.

Verification of information in the ESPD:
In continuation of the notification of prequalification, the Tenderer, other entities and associations must, at the Contracting Authority’s request, submit documentation for the information provided in ESPD in connection with the prequalification in accordance with Sections 144 and 152 of the Danish Public Procurement Act. How this documentation must be submitted is described in clauses 3.1.1 and 3.1.2.

The Contracting Authority is entitled, but not obliged, to request the Tenderer, the association’s participants or other entities to supplement or specify the received documentation, cf. the Utilities Directive art. 76 (4).

Documentation for not being covered by grounds for exclusion:
If the Tenderer, the association’s participants or other entities are from Denmark, the documentation is presented in the form of a service certificate from the Danish Business Authority. The service certificate must contain information from:

• The Enforcement Court vs The Danish Court Administration
• The Danish Customs and Tax Administration
• The Danish Labour Market Supplementary Pension Fund (ATP)
• The Police (the Danish Central Crime Register)
o Please note that a ‘declaration of consent’ must be filled in, signed and uploaded when ordering the service certificate.

The service certificate is ordered from Virk.dk.

The service certificate must be maximum six (6) months old calculated from the date set by the Contracting Authority as the deadline for the submission of a request for documentation.

The processing time with the Danish Business Authority is approximately two (2) weeks from when the order has been received.

If the Tenderer, one or more of the participants in the association or other entities is/are not from Denmark, the types of documentation stated in e-Certis must generally be produced. E-Certis is an online information system which is to be used to find the right documentation to be used by EU Member States in connection with invitations to tender and procurement procedures.

If these countries do not issue the relevant certificates or documents, or if the issued certificates or documents do not cover all the relevant cases, they can be replaced by a sworn declaration.
If such a sworn declaration is not used in the country in question, a solemn declaration may be used instead.

Documentation of ability (ESPD Part IV):
Information on references provided in the ESPD Part IV – Selection criteria is not required to be verified.

Beskrivelse af mulighederne

Option for purchase of additional EDSCB
As an option the Contraction Authority may activate purchase (delivery, installation and integration) of additional two (2) EDSCB units.

As these EDSCB units will be for lane 5 and 6, which currently does not have the same SSL-i-Lanes, as lane 1-4, the price for EDSCB for lane 5 and 6 will alone be the price for the EDSCB-unit without integration to SSL-i-Lanes as described in Contract Appendix 3 – Price List.

The option shall be activated within two (2) years after the signing of the Agreement.

Options for service agreement
As an option the Contracting Authority may activate a service agreement for the acquired EDSCBs. The service agreement must initially be a 2-year service agreement. Subsequently, the Contracting Authority may choose to extend the service period for two (2) more years and hereafter to extend for an additional year. In total up to five (5) years.

The first option shall be activated within two (2) years after passed Confidence trials (the warranty period) for each individual EDSCB. The next two options shall be activated within the two (2) years of the first option and within the two (2) years of the second option respectively. The use of the option must be notified by the Contracting Authority no later than six (6) months before the end of the two (2) years of the extension of an option.

Yderligere oplysninger

The Contracting Authority is entitled, but not obliged, to request the Applicant to supplement, specify or complete the application and/or the tender by submitting relevant information or documentation within a reasonable deadline if this can be done in accordance with Utilities Directive art. 76 (4).

Krav om deponering og sikkerhedsstillelse

The Tenderer must provide a Demand Guarantee.

The Supplier must provide a Demand Guarantee for the concerned amount from an approved financial institution or guarantee insurance business. The stated Demanded Guarantee must be maintained until delivery of the ordered EDSCB are completed in full compliance with all relevant conditions and terms, and relevant tests are approved by the Contracting Authority. The accumulated Demanded Guarantee can be cancelled immediately after the Supplier has received a written approval of the Confidence Trial for the ordered EDSCB from the Contracting Authority.

The Demand Guarantee must be an irrevocable Demand Guarantee issued by an approved financial institution or guarantee insurance business.

The Demand Guarantee must be provided on the basis of the Sum of the order. The Sum of the order is defined as the value of the Contract, without the options.

Yderligere oplysninger

Grounds for exclusion according to § 134 a of the Public Procurement Act:
Is the economic operator established in a country that is on the EU list of non-cooperative tax jurisdictions and has not acceded to the WTO's Government Procurement Agreement or other trade agreements that oblige Denmark to open the market for public contracts to bidders established in the country in question.

The Contracting Authority must also exclude economic operators who are subject to the EU's sanctions in accordance with EU Regulation No. 833/2014 as amended, Article 5k on restrictive measures on the basis of Russia's actions that destabilize the situation in Ukraine.

Lots:
The Contracting Authority has decided not to divide the Agreement into lots. Based on the financial circumstances, the Contracting Authority has estimated that more favourable prices can be achieved with one overall Contract. Out of consideration for the quality and coherence of the collected assignment for which tenders are invited, it is found expedient to have one overall Contract, as a division into lots, based on market conditions, is not assessed to give additional enterprises – including SMEs – the opportunity to submit tenders.

Questions/answers:
The Applicant/Tenderer is requested to seek to clarify any ambiguities and uncertainties by asking questions about the invitation to tender.

All questions must be asked in ETHICS by clicking ‘Send Questions’ under the ‘Communication’ tab. The dialogue box is then filled in with reference and question. By clicking ‘Send’, the question is forwarded to the Contracting Authority.

The Contracting Authority answers questions by uploading a question-and-answer document, see Contract Appendix 5 – Questions and answers.

According to the time schedule in clause 1.7, questions received before the deadline for submission of questions will be answered by the Contracting Authority, whereas questions received after the deadline will only be answered if the nature of the question does not make it disproportionately onerous for the Contracting Authority to answer the question within the response deadline.

Questions received later than six (6) whole days before the application deadline and the tender deadline, respectively, will generally not be answered.

The Contracting Authority's reservations:
The Contracting Authority reserves the right to accept the initial tender.

Verification of information in the ESPD:
In continuation of the notification of prequalification, the Tenderer, other entities and associations must, at the Contracting Authority’s request, submit documentation for the information provided in ESPD in connection with the prequalification in accordance with Sections 144 and 152 of the Danish Public Procurement Act. How this documentation must be submitted is described in clauses 3.1.1 and 3.1.2.

The Contracting Authority is entitled, but not obliged, to request the Tenderer, the association’s participants or other entities to supplement or specify the received documentation, cf. the Utilities Directive art. 76 (4).

Documentation for not being covered by grounds for exclusion:
If the Tenderer, the association’s participants or other entities are from Denmark, the documentation is presented in the form of a service certificate from the Danish Business Authority. The service certificate must contain information from:

• The Enforcement Court vs The Danish Court Administration
• The Danish Customs and Tax Administration
• The Danish Labour Market Supplementary Pension Fund (ATP)
• The Police (the Danish Central Crime Register)
o Please note that a ‘declaration of consent’ must be filled in, signed and uploaded when ordering the service certificate.

The service certificate is ordered from Virk.dk.

The service certificate must be maximum six (6) months old calculated from the date set by the Contracting Authority as the deadline for the submission of a request for documentation.

The processing time with the Danish Business Authority is approximately two (2) weeks from when the order has been received.

If the Tenderer, one or more of the participants in the association or other entities is/are not from Denmark, the types of documentation stated in e-Certis must generally be produced. E-Certis is an online information system which is to be used to find the right documentation to be used by EU Member States in connection with invitations to tender and procurement procedures.

If these countries do not issue the relevant certificates or documents, or if the issued certificates or documents do not cover all the relevant cases, they can be replaced by a sworn declaration.
If such a sworn declaration is not used in the country in question, a solemn declaration may be used instead.

Documentation of ability (ESPD Part IV):
Information on references provided in the ESPD Part IV – Selection criteria is not required to be verified.

Præcise oplysninger om fristerne for gennemgangsprocedurer

Complains must be filed with The Complaints Board for Public Procurement within:

1) Complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.

2) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);

3) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;

4) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision

5) 20 calendar days starting the day after the contracting authority has notified about its decision, cf. the Public Procurement Act, section 185, subsection 2, 2nd sentence.

The Complaints Board for Public Procurement's own complaints guide can be found at www.naevneneshus.dk.