Supply of LED Light Solution for DSB Train Fleet and optionally spare parts

DSB Vedligehold A/S

DSB current train fleet operates in Denmark, operating with different train types across the country. The trains' lighting system within the passenger areas, is currently based on fluorescent light tubes. DSB wants to replace the existing lighting system to a new LED light solution and optionally including relating spare parts to the DSB train fleet. This tender entails 5 train types, whereas currently 4 of train types are options, as the acquiring of the LED light solutions for the remaining 4 train types are scheduled later in 2024-2026.

Deadline

Fristen for modtagelse af bud var på 2023-03-13. Indkøbet blev offentliggjort på 2023-02-10.

Hvem?

• DSB Vedligehold A/S

Hvad?

Hvor?

• Danmark › Danmark

Indkøbshistorik

Dato	Dokument
2023-02-10	Udbudsbekendtgørelse

Udbudsbekendtgørelse (2023-02-10)
Objekt
Omfanget af udbuddet
Titel: Belysningsudstyr og elektriske lamper
Referencenummer: LED Light Solution
Kort beskrivelse:

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Belysningsudstyr og elektriske lamper 📦
Yderligere CPV-kode: Elektriske maskiner, apparatur, udstyr og forbrugsartikler; belysning 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Forsyningsvirksomhed
Navn på ordregivende myndighed: DSB Vedligehold A/S
Postadresse: Telegade 2
Postnummer: 2630
Postby: Taastrup
Kontakt
Internetadresse: http://www.dsb.dk 🌏
E-mail: sros@dsb.dk 📧
Telefon: +45 24683350 📞
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=353352&B=DSB 🌏
URL til deltagelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=353352&B=DSB 🌏

Reference
Datoer
Afsendelsesdato: 2023-02-10 📅
Tilbudsfrist: 2023-03-13 📅
Offentliggørelsesdato: 2023-02-15 📅
Identifikatorer
Bekendtgørelsesnummer: 2023/S 033-096711
EUT-S-nummer: 33
Yderligere oplysninger

3 inspections meetings are scheduled for reviewing the current light systems: 1) Train type: IC3 and IC4 2) Train type S-Tog 3) Train type DD and IR4 The inspection meetings will be jointly held, together with all 3 prequalified candidates. Actual dates and time for the inspection meetings, please refer to Appendix I - Timeframe and Deadlines.

Objekt
Omfanget af udbuddet
Anslået samlet værdi: 35 000 000 DKK 💰
Anslået værdi uden moms: 35 000 000 DKK 💰
Varighed: 96 måneder
Beskrivelse af fornyelser: The Contract can be extended by 2 x 2 years.
Beskrivelse af mulighederne:

Contract extension period of 2 x 2 years and supply of LED light solution to 4 train types.

Yderligere oplysninger:

3 inspections meetings are scheduled for reviewing the current light systems:

1) Train type: IC3 and IC4

2) Train type S-Tog

3) Train type DD and IR4

The inspection meetings will be jointly held, together with all 3 prequalified candidates.

Actual dates and time for the inspection meetings, please refer to Appendix I - Timeframe and Deadlines.

Sted for udførelsen
Hovedsted eller sted for udførelsen: Jylland and Sjælland, Denmark

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv: We refer to the ESPD, section IV.
Økonomisk og finansiel stilling:

The candidate must submit the European Single Procurement Document ("ESPD") with the following information in ESPD part IV.

Financial requested information is to be submitted for the years 2020-2022.

A: The candidates total annual turnover in the three (3) latest financial years available sum is to be summarized in DKK

B: The candidates EBIT in the three (3) latest financial years available

C: The candidates solvency ratio in the three (3) latest financial years available

If the candidate relies on the economic and/or financial capacity of other entities, the contracting entity requires that the candidate and the entities in question must undertake joint and several liability for the performance of the contract.

The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity.

Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract to, must submit documentation that the information stated in the ESPD is accurate.

Upon the contracting entity's request, the following documentation of economic and financial capacity must be submitted:

A: A statement regarding the candidates total turnover in the three most recent annual reports/financial statements available, depending on when the candidate was set up or started trading, if the figures for this turnover are available.

For groups of candidates (e.g. a consortium), the information in the most recent annual report/financial statement available must be submitted for each participating operator in the group. Where a candidate relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information must be submitted for all both the candidate and all Supporting entities.

B: A statement regarding the candidates EBIT in the three most recent annual reports/financial

statements available, depending on when the operator was set up or started trading, if the figures for this turnover are available. For groups of candidates’ (e.g. a consortium), the information in the most recent annual report/ financial statement available must be submitted for each participating candidate in the group. Where a candidate relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.

C: A statement regarding the operator's solvency ratio calculated as (total equity/total assets)*100 in the three (3) most recent annual reports/financial statements available, depending on when the operator was set up or started trading.

For groups of candidates (e.g. a consortium), the information in the most recent annual report/financial statement available must be submitted for each participating candidate in the group. Where a candidate relies on the economic and financial capacity of other entities (e.g. a parent company, a sister company or a subcontractor), information for such other entities must be provided as well.

D: An insurance-coverage of min DKK 25.000.000 which is effective no later than from the signing of the contract. Please note that the insurance is to be kept in service all throughout the period of agreement.

Mindstekrav til niveauet:

A: As a minimum requirement, an average total annual turnover of at least DKK 40.000.000 calculated over the latest three (3) financial years available.

For groups of candidates (e.g. a Consortium) turnover will be calculated as the combined total turnover of the candidates in the group in each of the latest three (3) financial years available. Where a candidate relies on the economic and financial capacity of other entities the turnover is calculated as the total combined turnover of the candidate and the supporting entities in each of the latest three (3) financial years.

B: As a minimum requirement, an average EBIT of at least DKK 3.0% calculated over the latest three (3) financial years available.

For groups of candidates (e.g. a Consortium) EBIT is calculated as the combined EBIT of the candidates in the group in each of the latest three (3) financial years available. Where a candidate relies on the economic and financial capacity of other entities net income is calculated as the total combined EBIT of the candidate and the supporting entities in each of the latest three (3) financial years.

C: As a minimum requirement, an average solvency ratio of at least 20% calculated over the latest three (3) financial years available.

For groups of candidates (e.g. a Consortium) solvency ratio will be calculated as the combined equity of the candidates in the group divided by the combined total assets of the candidates in the group, in percent, in each of the latest three (3) financial years available.

Where a candidate relies on the economic and financial capacity of other entities solvency ratio will be calculated as the combined equity of the candidate and supporting entities divided by the combined total assets of the candidate and supporting entities, in percent, in each of the latest three (3) financial years available

Teknisk og faglig kompetence:

The candidate must submit the ESPD with the following information:

A list of up to the 2 most significant references with similar supply of LED light systems within the transportation industry to this tender, see sections II.1.4) and II.2.4), that the candidate has carried out in the last 3 years (2020-2022).

Only references relating to similar supply of LED light solution carried out at the time of application will be given importance in the evaluation of which candidates have documented the most relevant deliveries, see section II.2.9).

Hence, in the case of an ongoing task, only the part of the similar services and supplies already

performed at the time of application will be included in the evaluation of the reference. Each reference is requested to include a brief description of the deliveries made.

Please ensure to describe the reference cases as detailed as possible; as it is easier to overview the actual relevance of the references and will hence be subject for higher relevance assessment possibilities.

No more than 4 references may be stated, irrespective of whether the candidate is a single operator, whether the candidate relies on the technical capacity of other entities, or whether the candidate is a group of operators (e.g. a consortium).

The ESPD serves as provisional documentation that the candidate the candidate's compliance with the selection criterion, see section II.2.9).

Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate. No additional documentation of technical and professional capacity will be required from the candidate.

However, the contracting entity reserves the right to contact the candidate or the customer stated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.

Mindstekrav til niveauet:

A list of minimum 2 and maximum 4 most significant references with similar supply of LED light solution within the transportation industry to this tender.

Kontraktens udførelse
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:

Payment terms can be accepted as being net. 30 days from issuing date of invoice.

Delivery terms INCOTERMS 2020: DDP upon delivery to DSB, to all DSB's workshops in Denmark.

Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

No specific legal form is required.

If the order is awarded to a group of economic operators (e.g. a consortium), each participant

of the group must assume joint and several liability and appoint a joint representative.

Betingelser for opfyldelse af kontrakten:

The contract has incorporated the corporate social responsibility considerations, as appropriate, as laid down in the conventions on the basis of which the principles of the UN Global Compact are worded and as laid down in the OECD Guidelines for Multinational Enterprises.

The contract furthermore lays down requirements pursuant to ILO Convention no. 94 on labour clauses in public contracts and Circular no. 9471 of 30 June 2014.

Procedure
Retsgrundlag: 32014L0025
Påtænkt antal ansøgere: 3
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

The shortlisting of candidates invited to tender will be based on an evaluation of which

candidates have documented the most relevant references in form of deliveries, see section III.1.3), of the similar supplies covered by the contract, see the description in sections II.1.4) and II.2.4).

The evaluation of the most relevant deliveries of similar supplies, will be made on the basis of the extent, to which the references document experience with delivery of comparable supplies.

In the evaluation of which candidates have documented the most relevant deliveries of

similar products, the extent to which the references, in total, document relevant experience in delivering the similar supplies.

Tidspunkt for modtagelse af tilbud: 13:00
Dato for afsendelse af opfordringer: 2023-04-11 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: dansk 🗣️
engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 32788742
Kontakt
Enhed: Søren Rose
Internetadresse: www.dsb.dk 🌏
Køberprofilens adresse: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/63264 🌏
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=353352&B=DSB 🌏

Reference
Yderligere oplysninger

Participation in the tendering procedure may only take place by electronic means via the electronic

tendering system used by the contracting entity, see the address set out in section I.3).

If the application contains several versions of the same document, the latest uploaded version will apply.

DSB estimates the order to between DKK 30.000.000 and DKK 40.000.000.

The CPV category for this tender is stated to 31500000-1 - "Lighting equipment and electric lamps" (as only 1 major category can be defined, however it may also be relevant or relate to the other CPV categories:

31000000-6 "Electrical machinery, apparatus, equipment and consumables; lighting"

31532000-4 "Parts of lamps and light fittings"

34990000-3 "Control, safety, signaling and light equipment"

All communication in connection with the tender procedure, including questions and answers must take

place through the electronic tendering system. Interested operators are requested to keep updated via the electronic tendering system. If the candidate encounters problems with the system, please contact support by e-mail, dksupport@eu-supply.com, or telephone (+45) 70 20 80 14.

The candidate must also submit a letter of commitment in which the entity/entities on which the candidate

relies has/have undertaken joint and several liability with the candidate if the candidate is awarded the

contract. The form is enclosed as an attachment to the tender specifications.

The candidate will be excluded from participation in the tendering procedure if the candidate is subject to

the compulsory grounds for exclusion set out in ss.135 and 136 of the Danish Public Procurement Act, cf.

s.10, para. (1) of Ministerial Order on procurement by entities operating in the water, energy, transport

and postal services sectors, unless the candidate has submitted sufficient documentation for its reliability

in accordance with s.138 of the Danish Public Procurement Act, cf. s.10(1), para. (2) of the Danish

Implementing Order (implementeringsbekendtgørelsen).

As regards sections II.1.5) and II.2.6), it should be noted that the amount is a qualified estimation of the

expected contract price for the entire term of the contract, including the price of all options. The estimate

is based on the contracting entity's market and technical knowhow.

As regards section II.2.9) it should be noted that each candidate may only submit one application for

prequalification.

The contracting entity may ask the applicant to supplement, specify or complete the application pursuant

to Article 76, para. (4) of the Utilities Directive if the application/tender does not meet the formal

requirements of the procurement documents.

The contracting entity reserves the right to award the contract on the basis of the initial tender.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagevejledning-0 🌏
Oplysninger om frister for klageprocedurer:

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:

Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act. In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:

1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the

European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.

2) 30 calendar days calculated from the day after the day when the contracting entity has notified the

candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.

3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act.

Not later than at the time of lodging a complaint with the Danish Complaints Board for Public

VI.4.4) Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act. VI.4.4)

The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1). The

Complaints Board’s own complaints procedure is available at https://klfu.naevneneshus.dk

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2023/S 033-096711 (2023-02-10)

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