The Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) and the Danish Emergency Management Agency (DEMA) are putting acquisition of various Transport bags, Sport bag, Duffel bag and Waterproof bags, up for a tender. The transport bags are most probably developed and tested as they are already found in leading outdoor-, travel- and sports shops.
This tender procedure concerns the award of a Framework Agreement (hereafter Contract) and Appendices (hereafter Appendices) for deliverables for personnel in the Armed Forces, the Home Guard and the Danish Emergency Management Agency (DEMA) for bags for transport of uniforms and one-man personell equipment, to and from mission areas, sailing and exercises, etc., as well as travel bags in connection with business trips and other training, both nationally and internationally. The transport bags are not seen tactically and operationally used.
Deadline
Fristen for modtagelse af bud var på 2022-11-11.
Indkøbet blev offentliggjort på 2022-10-10.
Objekt Omfanget af udbuddet
Titel: Transport Bags
Produkter/tjenester: Beklædningsartikler, fodtøj, bagageartikler og tilbehør📦
Kort beskrivelse:
“The Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) and the Danish Emergency Management Agency (DEMA) are putting acquisition of...”
Kort beskrivelse
The Danish Ministry of Defence Acquisition and Logistics Organisation (DALO) and the Danish Emergency Management Agency (DEMA) are putting acquisition of various Transport bags, Sport bag, Duffel bag and Waterproof bags, up for a tender. The transport bags are most probably developed and tested as they are already found in leading outdoor-, travel- and sports shops.
This tender procedure concerns the award of a Framework Agreement (hereafter Contract) and Appendices (hereafter Appendices) for deliverables for personnel in the Armed Forces, the Home Guard and the Danish Emergency Management Agency (DEMA) for bags for transport of uniforms and one-man personell equipment, to and from mission areas, sailing and exercises, etc., as well as travel bags in connection with business trips and other training, both nationally and internationally. The transport bags are not seen tactically and operationally used.
Acquisition of Transport Bags:
DALO will place an initial order after the codification has been completed in the following styles/quantities:
10.000 pcs. of the Transport bag fulfilling the requirements of Appendix A.4, and shortly described in Framework Agreement, clause 3.2.
Vis mere Kriterier for tildeling
Prisen er ikke det eneste tildelingskriterium, og alle kriterier er kun anført i udbudsdokumenterne
Omfanget af udbuddet
Anslået samlet værdi ekskl. moms: EUR 4 800 000 💰
Kontraktens, rammeaftalens eller det dynamiske indkøbssystems varighed
Nedenstående tidsramme er udtrykt i antal måneder.
Beskrivelse
Varighed: 48
Oplysninger om begrænsningerne i antallet af ansøgere, der kan indbydes
Påtænkt antal ansøgere: 7
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:
“For the purpose of achieving the best possible competition, DALO will choose a number of candidates for participation in the tender procedure based on the...”
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere
For the purpose of achieving the best possible competition, DALO will choose a number of candidates for participation in the tender procedure based on the candidate’s size. Thus, the candidates will be divided into the following groups of enterprises based on information about the candidates’ number of full time employees, turnover and balance sheet total: (1) micro and small enterprises, (2) medium and big enterprises. The definition of the said groups are partly based on the Commission Recommendation of 6 May 2003 (2003/361/EC) and is described in full detail in the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3). It is underlined that it is the definition described in the said document that is appliacable. Thus, it is DALO’s intention to choose: -up to 5 candidates which are micro or small enterprises (group 1) - up to 2 candidates which are medium-sized or large enterprises (group 2).The number of candidates assigned to each group is based on a market survey that DALO has conducted. If DALO receives fewer applications for participation within a group than the number of candidates DALO has assigned to that particular group, DALO will not invite additional candidates from other groups. However, DALO will deviate from this rule if this is necessary to be able to invite three (3) candidates to the tender procedure. In this case, DALO will apply the principles for limitation of candidates as described below within each group and then by priority choose a number of the remaining candidates from group 1 and group 2 until a total of three (3) candidates are invited to participate (only one additional candidate will be chosen from each group, unless there are no remaining candidates in the other groups). For illustration purposes see example hereof in the document “Additional information” available on the ETHICS-webportal, cf. section I.3). The candidate must in the ESPD, Part V: Reduction of the number of qualified candidates, state in the textbox for further information, which group of enterprise the candidate is defined as. Furthermore, the candidate should in the textbox submit the most relevant information for determining which group of enterprise the candidate is defined as. As a minimum, the following data should be stated: Number of full time employees, annual turnover and balance sheet total. If the candidate is relying on other entities, cf. above, these entities must also submit an ESPD. However, they shall not provide information about which group of enterprise the entity is, number of full time employees, annual turnover or balance sheet, since this information is already included in the determination of which group of enterprise the candidate is defined as, and this information shall thus instead be stated in the candidate’s ESPD, cf. the document “Additional information” available on the ETHICS-webportal, cf. section I.3). The candidate must on DALO’s request provide documentation establishing that the candidate at the time of application for participation was defined as the specific group of enterprise. Documentation may be annual reports or excerpts thereof, an auditor’s statement or equivalent forms of documentation. The limitation of candidates within each group of enterprises will be based on an evaluation of which candidates have documented the most previous deliveries in comparison the the contract/purchases described in section II.1.4) above. In the evaluation, DALO will take into account the nature and quantity of the previous deliveries and the time of delivery so that more recent deliveries will be deemed more relevant than older deliveries. The evaluation will be based on the list submitted by the candidates in the ESPD according to section III.1.3). Please note that any ambiguities and/ or incomprehensibilities in the information submitted may be regarded negatively in the evaluation when selecting the limited number of candidates.
Vis mere Oplysninger om varianter
Der accepteres varianter ✅ Beskrivelse
Yderligere oplysninger:
“The Contract is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the...”
Yderligere oplysninger
The Contract is entered into by DALO. However, all divisions of the Danish Ministry of Defence, including all units of the Danish Defence subject to the command of the Chief of Defence is entitled to use the Contract.
Juridiske, økonomiske, finansielle og tekniske oplysninger Økonomisk og finansiel stilling
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The candidate must use the European Single Procurement Document (electronic version, hereafter ESPD –) and provide the following information in the...”
Liste og kortfattet beskrivelse af udvælgelseskriterier
The candidate must use the European Single Procurement Document (electronic version, hereafter ESPD –) and provide the following information in the ESPD:
Its solvency ratio (calculated by dividing the candidate' net profit + depreciations/total short- and long term laibilities at the end of the last 2 (two) financial years, to the extent such information is available, cf. Part IV, section B.
Upon request from DALO, the candidate must submit the following documentation: Annual reports or excerpts hereof or other documentation stating the candidate's solvency ratio (calculated by dividing the candidate' net profit + depreciations/total short- and long term laibilities at the end of the last 2 (two) financial years, to the extent such information is available. When groups of entities (e.g. consortiums), including temporary joint ventures, participate in the tender procedure together, the documentation must be provided for each of the participating entities. If the candidate relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the documentation must equally be provided for each entity or entities. Be advised that DALO at any time during the procurement procedure can request that the candidate presents the above mentioned documentation if this is deemed necessary to secure that the procurement procedure is conducted correctly. In this situation, DALO will set an appropriate time limit for the submission of the documentation. Please note that a candidate may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. In this case, the candidate shall ensure that an ESPD from the entity or entities on which the candidate relies is submitted along with the candidate’s own ESPD. The entity or entities’ ESPD must equally provide the information listed above.
Vis mere Teknisk og faglig kompetence
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The candidate must use the European Single Procurement Document (electronic version, hereafter ESPD) and provide the following information in the ESPD:
A...”
Liste og kortfattet beskrivelse af udvælgelseskriterier
The candidate must use the European Single Procurement Document (electronic version, hereafter ESPD) and provide the following information in the ESPD:
A list of the most important similar deliveries (references), cf. section II.1.4), carried out prior to the deadline for the request to participate cf. Part IV, section C.
The list should preferably include a short description of each delivery, which specific parts of the deliveries that are similar to the supplies as described in section II.1.4) and Appendix A.1 - A.6. The description should also include a description of the candidates participation/ role in the performance of the deliveries. The description should contain information on the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the candidate is asked to provide as much generic information as possible about the delivery. When specifying the date for the deliveries, the candidate should state the date of commencement and completion. If this is not possible e.g. because the delivery in question is performed on an ongoing basis according to the Contract, the description of the deliveries should nonetheless contain information on how the date is set. Only the deliveries (references) performed at the time of the deadline for the request to participate will be considered when assessing which candidate has documented the most relevant previous deliveries, cf. section II.2.9). If the delivery in question is ongoing, it is only the part of the supplies completed at the time of the deadline for the request to participate which will be included in the assessment of the delivery (reference). Consequently, if a part of the supplies has not been completed at the time of the deadline for the request to participate, this particular part will not be included in the assessment of the delivery (reference). Therefore, it is important that the candidate clearly states which part (e.g. with regards to size, value, quantity or volume etc.) of an ongoing delivery (reference) that has been carried out.
The list must contain a maximum of 10 (ten) previous deliveries whether the candidate is one entity, composed of a group of entities (e.g. consordium), including temporary joint ventures or relies on the technical and professional capacity of other entites. If the list contains more than 10 (ten), DALO will only consider the first 10 (ten) deliveries on the list. Deliveries beyond this number will be disregarded. Minimum one (1) reference per product category regarding Appendix A.1 - A.5.
The candidate must provide references demonstrating experience with the following: delivery of transport bags similar to the mentioned in Appendix A.1 - duffelbag, Appendix A.2. Transport bag, Appendix A.3 - Sports bag, Appendix A.4 - Large Transport bag, Appendix A.5 - Waterproof bag, Appendix A.6 -.Assortment of bags. Each reference consists of a description of the reference, what kind of product the reference is related to In Appendix A.1 - A.6, size, amount etc. and a photo of the product(s)/reference. The limitation of candidates (maximum 7 candidates will be prequalified) will be based on an evaluation of which candidates have documented the most relevant previous deliveriescompared to Appendix A.1 - A.6 Requirements specifications. Please note that any ambiguities and/or incomprehensibilities in the information submitted may be regarded negatively in the evaluation. The following will be evaluated positively: if the provided references show experience with commercial of the shelf (COTS) of well-known products/brand(s),and / or if the candidate provides references of deliveries of bags, similar to the items described in Appendix A.1 - A.6. References with bigger quantities will be avaluated more positive and also recent deliveries will be deemed more relevant than other deliveries.
Vis mere Betingelser for deltagelse
Betingelser for deltagelse (tekniske og faglige kvalifikationer):
“The candidate must demonstrate experience with minimum 1 (one) reference per product category regarding Appendix A.1 - A.5. And totally up to 10 references...”
Betingelser for deltagelse (tekniske og faglige kvalifikationer)
The candidate must demonstrate experience with minimum 1 (one) reference per product category regarding Appendix A.1 - A.5. And totally up to 10 references representing each of the categories requested in Appendix A.1 - A.5 will be evaluated positively.
Vis mere Betingelser i forbindelse med kontrakten
Betingelser for opfyldelse af kontrakten:
“Reference is made to the procurement documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on...”
Betingelser for opfyldelse af kontrakten
Reference is made to the procurement documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. no. 798 of June 2007 which requires electronic invoicing. Exact terms are stated in the contract. No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants shall undertake joint and several liabilities and to appoint one supplier to represent the group. The Contract contains requirements regarding labour clause, CSR requirements, international sanctions as well as provisions regarding risk assessment and follow-up actions; reference is made to Appendix B and Appendix B.1 for further information. In the procurement of the Contract the risk profile is assessed to the following follow-up action (risk level): B. See section VI.3 and “Additional information” for further information.
Procedure Type af procedure
Konkurrencepræget procedure med forhandling
Oplysninger om en rammeaftale eller et dynamisk indkøbssystem
Rammeaftale med en enkelt operatør
Oplysninger om forhandling
Den ordregivende myndighed forbeholder sig ret til at tildele kontrakten på grundlag af de første tilbud uden at føre forhandlinger
Administrative oplysninger
Tidligere offentliggørelse vedrørende denne procedure: 2019/S 123-299690
Frist for modtagelse af bud eller ansøgninger om deltagelse: 2022-11-11
13:00 📅
Anslået dato for afsendelse af invitationer til at afgive tilbud eller deltage til udvalgte ansøgere: 2022-11-24 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: dansk 🗣️
Nedenstående tidsramme er udtrykt i antal måneder.
Minimumsfrist, inden for hvilken tilbudsgiveren skal opretholde tilbuddet: 6
Supplerende oplysninger Oplysninger om gentagelse
Der er tale om et tilbagevendende indkøb ✅ Oplysninger om elektroniske arbejdsgange
Der vil blive anvendt elektronisk bestilling
Elektronisk fakturering vil blive accepteret
Der vil blive anvendt elektronisk betaling
Yderligere oplysninger
“DALO demands that the candidate and each of the legal entities whose economic and financial capacities the candidate relies on undertake joint and several...”
DALO demands that the candidate and each of the legal entities whose economic and financial capacities the candidate relies on undertake joint and several liability for the performance of the contract.
Please see the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3), for further information regarding language requirements in the tender procedure.
Regarding section II.1.5): The estimated value of the Contract is 4.8 Mio EUR and the maximum value of the Contract is 8.0 Mio. EUR. The reason for the difference between the stated values is the uncertainty regarding the final value of the Contract, cf. below. Hence, the estimated value constitutes DALO’s most qualified estimate of the value of the Contract at the present moment, while the maximum value constitutes the maximum value of purchases under the Contract in its duration. The uncertainty regarding the final value of the Contract is primarily caused by uncertainty regarding the Danish Defence’ operational needs through the duration of the Contract, including uncertainty about specific deployments and mission areas in particular, which is not possible to foresee for the entire span of the Contract. Thus, changes to the operational needs of the Danish Defence compared to the existing situation and needs may cause a significant larger expenditure on the Contract than what is expected at the moment.
Additional regarding section II.2.9: The limitation of candidates within each group of enterprises will be based on an evaluation of which candidates have documented the most relevant previous deliveries in comparison to the contract/purchases described in section II.1.4) above. In the evaluation, DALO will take into account the nature and quantity of the previous deliveries and the time of delivery so that more recent deliveries will be deemed more relevant than older deliveries. The evaluation will be based on the list submitted by the candidates in the European Single Procurement Document (ESPD) according to section III.1.3). Please note that any ambiguities and/or incomprehensibilities in the information submitted may be regarded negatively in the evaluation when selecting the limited numbers of candidates.
Also, the candidate must demonstrate experience with minimum 1 (one) reference per product category regarding Appendix A.1 - A.5. And totally up to 10 references representing each of the categories requested in Appendix A.1 - A.5 will be evaluated positively.
The framework agreement (called contract) is not divided into lots on the grounds described in the document “Additional information”, which is located at the ETHICS-webportal, cf. section I.3).
DALO has decided to prequalify up to 7 candidates for the reasons that the market survey showed more than 15 suppliers, and DALO want to open the competition and invite all candidates to request for prequalification. DALO only request for a resonable and small amount of samples together with the offer, why the transaction costs for participating in the tender procedure, is reasonable compared to the Contract value for the coming 4 years. For further information regarding this procurement, please see the document "Additional information", which is located at the Ethics-webportal, cf. section I.3).
DALO does not provide remuneration for the participants in this tender. The negotiation phase is generally expected to proceed as follows: After receiving the initial tenders, negotiation meetings will be held with the tenderers. During the process, the tenderers can ask questions in writing about the tender material and the subject of the contract. At the negotiations, DALO may issue a revised tender material for at further initial or final offer. Tenderers will at the same time be informed hereof with a request to submit an initial or final tender. After receiving the final tenders, DALO will conduct tender evaluation and decide on the award on the contract. See further in tender conditions.
Vis mere Gennemgå organ
Navn: Klagenævnet for Udbud (The Complaints Board for Public Procurement)
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405600📞
E-mail: klfu@naevneneshus.dk📧
URL: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/🌏 Gennemgangsprocedure
Præcise oplysninger om fristerne for gennemgangsprocedurer:
“Complaints regarding a candidate not being prequalified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the...”
Præcise oplysninger om fristerne for gennemgangsprocedurer
Complaints regarding a candidate not being prequalified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, cf. § 7(1) of the Act on The Complaints Board for Public Procurement, provided that the notification includes an account of the reasons for the decision. Other complaints must in accordance with § 7(2) of the Act on The Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:
1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union. The time limit is calculated from the day after the publication date.
2) 30 calendar days starting the day after the contracting authority has notified the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes an account of the reasons for the decision.
3) 6 months after the contracting authority has entered into the framework agreement, calculated starting the day after the contracting authority has sent notification to the candidates and tenderers involved, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included an account of the reasons for the decision.
4) 20 calendar days starting the day after the contracting authority has published a notice concerning his decision to uphold the contract, cf. § 185(2) of the Public Procurement Act.
The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement stating whether the complaint has been lodged in the stand-still period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1). Contact information for The Complaints Board for Public Procurement is stated in section VI.4.1). The Complaints Board for Public Procurement’s own guidance note concerning complaints is available on the website stated in section VI.4.1).
Vis mere Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn:
“Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)”
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Land: Danmark 🇩🇰
Telefon: +45 41715000📞
E-mail: kfst@kfst.dk📧
URL: www.kfst.dk🌏
Kilde: OJS 2022/S 199-562363 (2022-10-10)
Supplerende oplysninger (2022-10-21)
Supplerende oplysninger Oprindelig reference til meddelelsen
Meddelelsesnummer i EUT S: 2022/S 199-562363
Ændringer Tekst, der skal berigtiges i den oprindelige meddelelse
Afsnittets nummer: III.1.3
Sted for den tekst, der skal ændres: III.1.3
Tomme gamle værdier
Ny værdi
Tekst:
“A candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the...”
Tekst
A candidate may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the candidate and the entity or entities on which the candidate relies. In this case, the candidate shall ensure that an ESPD from the entity or entities on which the candidate relies is submitted along with the candidate’s own ESPD. The entity’s or entities’ ESPD must equally provide the information listed above.
Vis mere
Kilde: OJS 2022/S 207-590950 (2022-10-21)
Bekendtgørelse om indgåede kontrakter (2022-12-16) Objekt Kriterier for tildeling
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vægtning): 60 %
Pris (justeringskoefficient): 40 %
Procedure Oplysninger om rammeaftalen
Indkøbet indebærer, at der indgås en rammeaftale
Administrative oplysninger
Tidligere offentliggørelse vedrørende denne procedure: 2022/S 199-562363
Oplysninger om afslutning af indkaldelse af konkurrencen i form af en forhåndsmeddelelse
Den ordregivende myndighed vil ikke tildele yderligere kontrakter på grundlag af ovennævnte forhåndsmeddelelse
Tildeling af kontrakt
1️⃣
Titel: Transport Bags
Oplysninger om ikke-tilskudsgivende
Andre årsager (afbrydelse af proceduren)
Supplerende oplysninger Yderligere oplysninger
“The reason for the termination is that DALO has identified a failure in the tendering material which has led to a lack of competition as described in the...”
The reason for the termination is that DALO has identified a failure in the tendering material which has led to a lack of competition as described in the tender material, where DALO will choose a number of candidates based on the candidate’s size for the purpose of achieving the best possible competition. It is DALO’s intention to choose: -up to 5 candidates which are micro or small enterprises (group 1) and up to 2 candidates which are medium-sized or large enterprises (group 2). The number of candidates assigned to each group is based on a market survey that DALO has conducted. If the candidate relies on the economic and financial standing or technical and/or professional capacity of an entity or entities, the candidate’s data will likewise be calculated as the sum of all the entities’ including the candidate’s data, when determining which group of enterprise a candidate is defined as. Unfortunately, the segmentation model DALO has published does not ‘fit’ the actual competition, as realized when DALO received the applications for prequalification.and as a result the competition vanished.
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Kilde: OJS 2022/S 246-711564 (2022-12-16)