Tender regarding “Framework Agreement regarding Production and Delivery of Sleepers to Lokaltog”

Lokaltog A/S

The tender covers a framework agreement on production and delivery of sleepers. Track sleepers must be delivered including pre-assembled fasteners and cast-in dowels. A valid IO component certificate in relation to the current TSI for infrastructure ("EC declaration of conformity of interoperability constituents") must be presented. The price must include all costs for sleepers, including all costs in connection with manufacturing. Lokaltog can buy sleepers including delivery to a designated place on Zealand or Lolland-Falster within an approximate radius of 110km of Køge.

Deadline

Fristen for modtagelse af bud var på 2022-09-16. Indkøbet blev offentliggjort på 2022-08-16.

Hvem?

• Lokaltog A/S

Hvad?

• Byggematerialer til jernbanespor › Jernbanematerialer
• Materialer og forsyninger til anlæg af jernbanespor › Produkter til brug ved anlæg af jernbaner
• Sveller og dele af sveller › Dele af sveller
• Sveller og dele af sveller › Sveller

Hvor?

• Danmark › Sjælland
• Danmark › Syddanmark

Indkøbshistorik

Dato	Dokument
2022-08-16	Udbudsbekendtgørelse
2023-03-31	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2022-08-16)
Objekt
Omfanget af udbuddet
Titel: Jernbanemateriel
Kort beskrivelse:

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Jernbanemateriel 📦
Yderligere CPV-kode: Produkter til brug ved anlæg af jernbaner 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Forsyningsvirksomhed
Navn på ordregivende myndighed: Lokaltog A/S
Postadresse: Jættevej 50
Postnummer: 4100
Postby: Ringsted
Kontakt
Internetadresse: https://www.lokaltog.dk/ 🌏
E-mail: eva.stub.munch@cloverleaf.dk 📧
Telefon: +45 40613800 📞
URL til dokumenter: https://www.ethics.dk/ethics/eo#/511a260f-986e-490b-a23a-f11663967016/publicMaterial 🌏
URL til deltagelse: https://www.ethics.dk/ethics/eo#/511a260f-986e-490b-a23a-f11663967016/homepage 🌏

Reference
Datoer
Afsendelsesdato: 2022-08-16 📅
Tilbudsfrist: 2022-09-16 📅
Offentliggørelsesdato: 2022-08-19 📅
Identifikatorer
Bekendtgørelsesnummer: 2022/S 159-455038
Henviser til bekendtgørelse: 2021/S 220-576475
EUT-S-nummer: 159
Yderligere oplysninger

The Agreement has not been subdivided into lots as it has not been deemed commercially attractive as it is important for the project to achieve the necessary synergy with one supplier regarding technical material and processes. Managing more suppliers as well as sharing knowledge and managing interfaces between these is likely to increase project cost and timeframe.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

// PRICE REGULATION //

Please notice that prices for goods and services under the Agreement are regulated at the time of the purchase order (and thus not with a periodic interval which is often the practice). This initiative is made in order to accommodate a realistic price adjustment in the current market situation.

// ENGLISH VERSIONS //

The contracting authority has made this contract notice as well as main tender documents available in English language versions, including the Tender Conditions, the Framework Agreement and the Requirement Specifications. Apart from the Tender conditions (which are only in English) only the Danish version are valid and the English versions for guidance only.

// CONTRACT QUANTITY AND VALUE //

Throughout its duration, the Agreement has an estimated framework of 146.000 pcs. of track sleepers and 1.200 pcs. of SP-90 sleepers as stated in appendix 4 (TBL) and appendix 1.1 (Forecast for Lokaltog projects 2023-30).

The agreement's total maximum framework for the entire agreement period as calculated in quantities amounts to a total of 175.200 pcs. of track sleepers and 1.440 pcs. of SP-90 sleepers.

At the time of the tender the estimated maximum value of the Agreement is DKK 79 million (excl. VAT, based on an estimated value of 60 € pr. sleeper), but the actual value may increase or decrease over the term of the Agreement depending on the price development, as the total maximum purchases for the entire Agreement period is calculated in quantities as stated above.

The quantities stated in the price list are based on an estimate of the expected future consumption. The value / quantities are thus indicative, and the Supplier is not guaranteed any minimum turnover, or that the orders from Lokaltog are distributed as specified in the price list (Appendix 4).

Varighed: 48 måneder
Beskrivelse af fornyelser:

The Agreement may be extended by two (2) times two (2) years with a notice of at least six (6) months. The duration of the Agreement is thus a maximum of 96 months from the time the Agreement is signed by Lokaltog, including the options to extend the duration of the Agreement.

Beskrivelse af mulighederne:

Yderligere oplysninger:

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

Applicants must provide the following information regarding economical and financial standing. The information should be provided in the ESPD, Part IV (B):

- Yearly turnover in the last 3 financial years available

- Equity in the last financial year available

Mindstekrav til niveauet:

Minimum level required:

- The applicant's equity in the most recent available financial year must be positive. If the applicant is based on the ability of other entities (e.g. a consortium), the amount is calculated as the company's total equity, and

- The applicant must have a minimum turnover of 20 mill. DKK per. year in the most recent 3 available financial years.

Teknisk og faglig kompetence:

Applicants must provide the following information regarding technical and professional ability. The information should be provided in the ESPD, Part IV (C):

1) Indication if the applicant currently holds valid TSI EC declaration of conformity according to module CA for the sleeper types and fastening system covered by the Tender, which has been assessed by a Notified Body.

Please notice the ESPD only provides a “yes”/”no” option:

o. “Yes” should be used if the applicant holds the entire above-mentioned certifications

o. “No” should be used if the applicant holds part of / none of the above-mentioned certifications.

Responding “no” will give you the opportunity to explain exactly what certification the applicant currently holds or why the applicant currently holds none of the above-mentioned certification.

2) A reference list of the of at least 3 and maximum 7 references on deliveries for similar work within the last three years, see contract notice section II.2.4.

As part of the reference description, please provide the following information:

• Name of the contracting entity including contact person for which the reference project was carried out

• The value of the reference project

• Project description including a description on

o how the reference project covered both production and delivery of sleepers to a contracting entity

o how the reference project covered the production and delivery of sleepers to TSI-approved tracks

• Contract duration (project start and end / or current status)

• Description of the organisation of the project, including if the project was carried out by the applicant alone or if sub suppliers, partners, consortium constellation or other means of supporting entities were part of the delivery of the reference project.

If more than 7 references are provided, Lokaltog will only assess the seven (7) references with the newest start date.

Lokaltog will disregard references completed more than three (3) years before the application deadline.

The reference list provided by the applicant in the ESPD will constitute the final documentation for the applicant's information on technical and professional ability. Lokaltog may, however, obtain further documentation of the applicant's technical and professional ability, if Lokaltog deems this relevant.

Mindstekrav til niveauet:

(1) The applicant shall provide references for at least 3 projects regarding deliveries for sleepers within the last three years, cf. Contract Notice (“Udbudsbekendtgørelsen”), section II.1.4) and pkt. II.2.4). The references must fulfil the following criteria:

• The reference project covers both the production and the delivery of sleepers to a contracting entity

• The delivery has been concluded or is currently ongoing

(2) The applicant must have an ISO9001 certification (quality assurance standard) or similar.

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:

It is a requirement that the Supplier and its possible subcontractors take out and maintain all statutory and necessary usual business and product liability insurance covering damages in accordance with general rules for their activities throughout the agreement period.

Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

For groups of operators (e.g. a consortium or joint venture), a separate ESPD must be submitted for each participating economic operator.

A group of operators shall besides the ESPD documents submit a signed consortium declaration, declaring which consortium venture member is delegated the legal power to engage bindingly in clarifying dialogue and contracting with Lokaltog. The candidate is encouraged to use the template for consortium declaration, cf. Tender Appendix B.

In pre-qualification the combined eligibility of the consortium/joint venture is being evaluated.

Requirements in relation to documentation of the information submitted in the ESPD is also mandatory for members of consortia/joint ventures.

Betingelser for opfyldelse af kontrakten:

The winning tenderer must submit documentation of insurance (see III.1.6) no later than before the conclusion of the agreement that the Supplier's insurance conditions live up to the requirements specified in section 14 of the Agreement in the form of a copy insurance certificate.

Lokaltog has the right not to sign the Agreement until the Supplier has provided satisfactory documentation that the Supplier's own insurance conditions live up to the above at the conclusion of the agreement. If the winning tenderer is unable to provide the required documentation within a deadline set by Lokaltog, which will not be less than 10 working days, Lokaltog may award the contract to the supplier who is assessed second best in the evaluation.

Before the conclusion of the Agreement, a valid TSI EC declaration of conformity according to module CA for the sleeper types and fastening system covered by the Agreement, which has been assessed by a Notified Body, must be presented.

Procedure
Retsgrundlag: 32014L0025
Største antal ansøgere: 5
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

Lokaltog will invite a maximum of 5 applicants to submit tenders.

If more than 5 conditional applications for pre-qualification are received, Lokaltog will select among these applicants. The selection of candidates invited to tender will be based on an evaluation of which candidates have documented the most relevant references in form of deliveries as well as the most relevant TSI certificates, see contract notice section III.1.3), of the similar services and supplies covered by the contract, see the description in contract notice sections II.1.4) and II.2.4).

The relevance assessment is made based on the extent to which the references, based on an overall assessment, are of at least similar volume as the tendered agreement, document broad experience and knowledge regarding the delivery of sleepers to both projects and maintenance at a contracting authority similar to Lokaltog, demonstrate direct involvement in and experience with all aspects of producing and delivering sleepers to contracting authorities similar to Lokaltog. It is evaluated positively if the references cover TSI-approved tracks. It is also evaluated positively if the applicant currently holds a valid TSI EC declaration of conformity according to module CA, which has been assessed by a Notified Body. It is furthermore evaluated positively if the applicant currently holds valid TSI EC declaration of conformity according to module CA for the sleeper types and fastening system covered by the Tender, which has been assessed by a Notified Body. Experience with cross-border projects (defined as deliveries to countries outside the production site) is evaluated positively.

Tidspunkt for modtagelse af tilbud: 12:00
Dato for afsendelse af opfordringer: 2022-09-21 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
dansk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder
Kriterier for tildeling
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vægtning): 50
Pris (justeringskoefficient): 50

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 26 15 90 40
Navn på ordregivende myndighed: Infrastrukturselskabet Lj A/S
Nationalt registreringsnummer: 31761670
Land: Danmark 🏙️
Navn på ordregivende myndighed: Hovedstadens Lokalbaner A/S
Nationalt registreringsnummer: 26125146
Postadresse: Nordre Jernbanevej 31
Postby: Hillerød
Postnummer: 3400
Kontakt
Enhed: Eva Stub Munch
URL til dokumenter: https://www.ethics.dk/ethics/eo#/511a260f-986e-490b-a23a-f11663967016/publicMaterial 🌏
URL for udbudsværktøjet: https://www.ethics.dk/ethics/eo#/511a260f-986e-490b-a23a-f11663967016/homepage 🌏

Reference
Yderligere oplysninger

Lokaltog reserves the right to award the agreement based on the initial offer.

// PRE-QUALIFICATION //

When applying for pre-qualification, the applicant must fill in the joint European Single Procurement Document (hereinafter referred to as "ESPD") as a preliminary proof of the provisions of § 148 (1) of the Danish Public Procurement Act, cf. § 11 of Excutive order no. 1624 of 15.12.2015.

For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating economic operator. A group of operators shall besides the ESPD documents submit a signed consortium declaration, declaring which consortium venture member is delegated the legal power to engage bindingly in clarifying dialogue and contracting with Lokaltog. The candidate is encouraged to use the template for consortium declaration, cf. Tender Appendix B .

If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate/tenderer relies. The supporting entity shall sign the ESPD before submitting the application. The candidate must prove that the necessary resources from the supporting entities will be made available to the candidate. The candidate is encouraged to use the template for support declaration, cf. Tender appendix C.

The ESPD is preliminary evidence:

- That the applicant is not covered by grounds for exclusion, cf. section 3.1 as well as the ESPD, part III (A-D).

- That the applicant meets any minimum requirements for…

… the financial and financial ability as set out in section 3.3 below as well as the Contract Notice (“Udbudsbekendtgørelsen”) section III.1.2).

… technical and professional ability set out in section 3.4 below as well as the Contract Notice (“Udbudsbekendtgørelsen”) section III.1.3)

The ESPD is filled out directly in the electronic procurement tool in relation to the application for pre-qualification.

// EXCLUSION //

An applicant who at any time during the procurement procedure is subject to one of the reasons for exclusion in §§ 135-136 or § 137, first paragraph, (2) of the Danish Public Procurement Act, cf. § 10 of Executive order nr. 1624 of 15.12.2015 will be excluded from participating in the procurement procedure. The contracting authority may not exclude the applicant in question if the applicant submits evidence of its reliability within a reasonable period of time set by Lokaltog, cf. § 138 of the Danish Public Procurement Act, cf. § 10 of Executive order nr. 1624 of 15.12.2015.

Attention is drawn to Article 5k in Regulation (EU) No 833/2014 as amended by Regulation (EU) 2022/576 which contains a prohibition against award of contracts to Russian companies and Russian controlled companies etc. (reference is made to Article 5k, section 1, for the exact delimitation of the actors covered by the prohibition). Lokaltog may at any time during the tender process require that the candidates/tenderers prove that they are not covered by the prohibition, for example by requiring documentation regarding the candidates’/tenderers’ and any subcontractors’ place of establishment and ownership.

// QUESTIONS //

By asking questions to Lokaltog via Ethics the applicant/tenderer can clarify any ambiguities in relation to the tender documents or the prequalification/tender process or questions related to doubt about how to prepare the request for pre-qualification/ tender. Lokaltog recommends that questions are asked as they arise up until the deadline for submitting questions, cf. Tender conditions, section 2.1.

// INFORMATION MEETINGS //

The contracting authority plans to hold two (2) information meetings regarding this tender. The first meeting will be held on 25 August 2022, 10:00-11:00 via Teams. The second meeting will be held on 26 September 2022, 10:00-11:00 also via Teams. An invitation for the Teams-meeting will be sent to the email-address registered by the applicant/tenderer in Ethics.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405600 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/ 🌏
Oplysninger om frister for klageprocedurer:

Pursuant to the Act on the Complaints Board for Tenders, the following deadlines apply for the submission of a complaint:

Complaints about not having been pre-qualified must be submitted to the Complaints Board for Tenders before 20 calendar days from the day following the sending of a notification to the applicants concerned as to who has become selected, cf. the Public Procurement Act, section 171, subsection 2, or the Appeals Board Act § 2, para. 1, no. 1, when the notification is accompanied by a justification for the decision.

In other situations, a complaint about a tender must be submitted to the Complaints Board for Tenders before: 1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union; that the contracting authority has entered into a contract. The deadline is calculated from the day after the day on which the executive order has been published.

2) 30 calendar days from the day following the day on which the contracting authority notifies the tenderers concerned that a contract based on a framework agreement reopening the competition or a dynamic purchasing system has been concluded, if the notification has stated a reason for the decision.

3) six months after the contracting authority has entered into a framework agreement calculated from the day after the day on which the contracting authority has notified the affected applicants and tenderers, cf. section 2 (1) of the Act. 2, or the Public Procurement Act § 171, para. 4.

4) 20 calendar days calculated from the day after the contracting authority has announced its decision, cf. section 185 of the Public Procurement Act, PCS. 2.

At the latest at the same time as a complaint is submitted to the Complaints Board for Tenders, the complainant must notify the contracting authority in writing that a complaint is submitted to the Complaints Board for Tenders, and whether the complaint has been submitted during the standstill period, cf. 4. In cases where the complaint has not been lodged during the standstill period, the complainant also state whether a suspensive effect of the complaint is requested, cf. the Complaints Board Act, section 12, subsection. 1.

The Complaints Board for the E-mail Address of the Tender is specified in section VI.4.1).

The Complaints Guide from the Complaints Board for Tenders can be found on the Complaints Board's website.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2022/S 159-455038 (2022-08-16)

Bekendtgørelse om indgåede kontrakter (2023-03-31)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2023-03-31 📅
Offentliggørelsesdato: 2023-04-05 📅
Identifikatorer
Bekendtgørelsesnummer: 2023/S 068-202068
Henviser til bekendtgørelse: 2022/S 159-455038
EUT-S-nummer: 68

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The actual value may increase or decrease over the term of the Agreement depending on the price development, as the total maximum purchases for the entire Agreement period is calculated in quantities as stated above.

Sted for udførelsen
Hovedsted eller sted for udførelsen: Danmark

Tildeling af kontrakt
Dato for kontraktindgåelse: 2023-02-06 📅

Reference
Yderligere oplysninger

With reference to section II.1.7 in this notice:

In the tender material the agreement's total maximum framework for the entire agreement period amounts to a total of 175.200pcs. of track sleepers and 1.440pcs. of SP-90 sleepers.

The contract value has been adjusted to the winning bid and the stipulated amounts in the tender material.

Kilde: OJS 2023/S 068-202068 (2023-03-31)

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