Framework agreement for reviews of Strategic Partnerships 2022-2025

The Ministry of Foreign Affairs of Denmark, The Department for Humanitarian Action, Civil Society and Engagement

The Ministry of Foreign Affairs of Denmark (MFA) has entered into 18 Strategic Partnerships (SPA) with Danish Civil Society Organisations for the period 2022-2025. 20 reviews are expected to be conducted by the 3 consultants within the Contract Period.
In keeping with the administrative guidelines, the MFA conducts a review within a 4 year period of each organization.
The MFA will enter into framework agreements with 3 consultants where the result in the procurement procedure determines the number of reviews for the Consultant:
1. Consultant conducts 9 reviews
2. Consultant conducts 7 reviews
3. Consultant conducts 4 reviews
A timeline and plan will be made by the MFA upon entering into the framework agreement distributing the reviews amongst all three Consultant.
If a Consultant is not available for the anticipated review, the assignment of a review will be passed on to the next Consultant, without compensation of a new review. For additional information, please see the Agreement.

Deadline

Fristen for modtagelse af bud var på 2022-11-15. Indkøbet blev offentliggjort på 2022-10-14.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

Hvem?

• The Ministry of Foreign Affairs of Denmark, The Department for Humanitarian Action, Civil Society and Engagement

Hvad?

Hvor?

• Danmark

Indkøbshistorik

Dato	Dokument
2022-10-14	Udbudsbekendtgørelse
2023-02-13	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2022-10-14)
Objekt
Omfanget af udbuddet
Titel: Evalueringsrådgivningstjenester
Referencenummer: 2022-13988
Kort beskrivelse:

The Ministry of Foreign Affairs of Denmark (MFA) has entered into 18 Strategic Partnerships (SPA) with Danish Civil Society Organisations for the period 2022-2025. 20 reviews are expected to be conducted by the 3 consultants within the Contract Period. In keeping with the administrative guidelines, the MFA conducts a review within a 4 year period of each organization. The MFA will enter into framework agreements with 3 consultants where the result in the procurement procedure determines the number of reviews for the Consultant: 1. Consultant conducts 9 reviews 2. Consultant conducts 7 reviews 3. Consultant conducts 4 reviews A timeline and plan will be made by the MFA upon entering into the framework agreement distributing the reviews amongst all three Consultant. If a Consultant is not available for the anticipated review, the assignment of a review will be passed on to the next Consultant, without compensation of a new review. For additional information, please see the Agreement.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Evalueringsrådgivningstjenester 📦
Yderligere CPV-kode: Vurdering af resultater 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: The Ministry of Foreign Affairs of Denmark, The Department for Humanitarian Action, Civil Society and Engagement
Postadresse: Asiatisk Plads 2
Postnummer: 1448
Postby: Copenhagen
Kontakt
Internetadresse: http://um.dk/en/danida-en/ 🌏
E-mail: guntho@um.dk 📧
URL til dokumenter: https://www.ethics.dk/ethics/eo#/ff1a1f64-3850-4d3b-9c7d-4b7928da1e1b/publicMaterial 🌏
URL til deltagelse: https://www.ethics.dk/ethics/eo#/ff1a1f64-3850-4d3b-9c7d-4b7928da1e1b/homepage 🌏

Reference
Datoer
Afsendelsesdato: 2022-10-14 📅
Tilbudsfrist: 2022-11-15 📅
Offentliggørelsesdato: 2022-10-19 📅
Startdato: 2023-02-01 📅
Slutdato: 2025-12-31 📅
Identifikatorer
Bekendtgørelsesnummer: 2022/S 202-575523
EUT-S-nummer: 202
Yderligere oplysninger

The contracting authority has a maximum budget of DKK 650.000 net of VAT in relation to fees for each review. Tenders will be rejected if they exceed the contracting authority's maximum budget per review.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

In keeping with the administrative guidelines, the MFA conducts a review within a 4 year period of each organization.

The MFA will enter into framework agreements with 3 consultants where the result in the procurement procedure determines the number of reviews for the Consultant:

1. Consultant conducts 9 reviews

2. Consultant conducts 7 reviews

3. Consultant conducts 4 reviews

A timeline and plan will be made by the MFA upon entering into the framework agreement distributing the reviews amongst all three Consultant.

If a Consultant is not available for the anticipated review, the assignment of a review will be passed on to the next Consultant, without compensation of a new review. For additional information, please see the Agreement.

Anslået samlet værdi: 18 000 000 DKK 💰
Kort beskrivelse:

The purpose of Assignment is to ensure effective and aligned review processes, coherence in focus and outline of the reviews, and to stimulate learning and analysis across the SPA-portfolio.

Defining the overall scope of the reviews from the outset provides an opportunity to connect each review with an overall results- and quality assurance agenda within the MFA and use findings and recommendations to inform the ongoing and future work of each organisation, the SPA-modality and other relevant areas of the MFA.

The objective of each review is to assess the overall organisational capacity with a view to implement the organisation’s strategies and programmes and achieve agreed results under the engagement with the MFA. Thus, each review should overall assess the capacity, performance and strategic relevance of the reviewed organisation (Danish CSO) as a strategic partner. The review should include assessment of cross-cutting elements from the information note and guidelines. Each review should be able to stimulate learning and provide evidence for relevant organisational development and cross-cutting analysis. Finally, the review should include findings and recommendations for the reviewed organisation to follow-up upon and as critical input to the on-going dialogue between MFA and the organisations.

The reviews of the Danish CSOs will overall follow the same structure and focus on a

• Strategic level

• Programmatic level

• Organisational/administrative level

• Financial management level

Anslået værdi uden moms: 18 000 000 DKK 💰
Yderligere oplysninger:

Sted for udførelsen
Hovedsted eller sted for udførelsen: Denmark, Africa, Asia, Middle East and the Americas.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds.

An economic operator is excluded from the procurement procedure if…

… the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 5 years for any of the exclusion grounds relating to the criminal convictions listed in section 135(1) of the Danish Public Procurement Act.

… it has unpaid overdue debt of DKK 100,000 or more to public authorities in relation to payment of taxes and payment of social security, cf. section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. section 135(4), or where the economic operator provides guarantee of payment of the part of the debt which constitutes DKK 100,000 or more, cf. section 135(5).

… it is subject to any of the exclusion grounds listed in sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act.

… it within the last 3 years has been subject to any of the exclusion grounds listed in sections 136(1)(3-4) and 137(1)(2) of the Danish Public Procurement Act.

An economic operator is not required to answer whether it is subject to purely national exclusion grounds, cf. Part III.D of the ESPD.

An economic operator is excluded from the procurement procedure if the economic operator is established in a country which is entered on the EU list of non-cooperative jurisdictions for tax purposes and which has not adopted the Government Procurement Agreement (GPA) or other trade agreements that oblige Denmark to open its market for public contracts for tenderers established in the country in question, cf. section 134 a of the Danish Public Procurement Act.

The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority):

(1) Extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2);

(2) A declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2) entirely);

(3) A solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established).

Thus, the contracting authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the contracting authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds.

Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/tools/ecertis

Economic operators are encouraged to submit all necessary documentation as early as possible.

Økonomisk og finansiel stilling: N/A
Teknisk og faglig kompetence:

In Part IV.C of the ESPD, the economic operator must fill in a list of maximum 5 contracts entered into, ongoing or finalized within the last 3 years.

The number of performed contracts is determined based on all submitted ESPDs (i.e. from all involved economic operators in a group of economic operators and/or other supporting entities).

If an economic operator has listed more than 5 contracts, the contracting authority will only read and assess the 5 most recent contracts listed (first based on end date, and then based on start date).

Each listed contract should include the following information:

(1) a description of the contract (nature and quantity of services from the economic operator and how they compare to the description of this procurement),

(2) amount (remuneration received by the economic operator for the performance of the services),

(3) start date (date of conclusion of the contract),

(4) end date (date of completion of services), and

(5) recipient (name and contact information).

If the economic operator consists of a group of economic operators (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, each involved economic operator or entity must submit a completed ESPD.

When an economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the technical and professional abilities of other entities, the specific parts of the contract must be performed by the economic operators or entities with the required technical and professional abilities.

When an economic operator is formed by a group of economic operators or relies on the technical and professional abilities of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary technical and professional abilities. The statements of support must establish a legal obligation for the party concerned and state the parts of the contract to be performed by the party concerned.

The contracting authority reserves the right to contact the recipients of services or require statements from the recipients, confirming that the economic operator has performed the listed contracts, as documentation in relation to the technical and professional ability.

Economic operators are encouraged to submit all necessary documentation as early as possible.

Mindstekrav til niveauet:

The economic operator is required to have performed (entered into, ongoing or finalized) minimum 2 contracts regarding performance review and/ or capacity assessment of civil society organisations or development partners within the last 3 years.

When the economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, it is required that the participating economic operators or the economic operator and the entities referred to altogether meet the selection criteria.

Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:

The winning tenderer is to perform the contract in compliance with the Danida Anti-Corruption Policy and the principles of the UN Global Compact.

Economic operators can find more information on:

http://um.dk/en/danida-en/about-danida/Danida-transparency/anti-corruption/

https://www.unglobalcompact.org/what-is-gc/mission/principles

Procedure
Retsgrundlag: 32014L0024
Påtænkt antal ansøgere: 6
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

Candidates will be selected on the basis of the information concerning technical and professional ability, cf. section III.1.3), in relation to the object of this contract, cf. sections II.1.4) and II.2.4).

In the selection, the contracting authority will specifically emphasise:

- The number of relevant contracts, as defined in section III.1.3)

- The extent to which the performed contracts compare to the description of this procurement

- The extent to which the contracts are performed for clients comparable to the Ministry of Foreign Affairs of Denmark (e.g. a European institution/agency or international organisation, a Ministry or any other national or federal authority, including their regional or local subdivisions, or a national or federal agency/office)

Antal deltagere, der skal overvejes: 3
Tidspunkt for modtagelse af tilbud: 14:00
Dato for afsendelse af opfordringer: 2022-11-22 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder
Kriterier for tildeling
Omkostningskriterium (navn): Price
Omkostningskriterium (vægtning): 20
Omkostningskriterium (navn): Quality
Omkostningskriterium (vægtning): 80

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 43271911
Kontakt
Enhed: Gunvor Bjerglund Thomsen
URL til dokumenter: https://www.ethics.dk/ethics/eo#/ff1a1f64-3850-4d3b-9c7d-4b7928da1e1b/publicMaterial 🌏
Internetadresse: https://www.ethics.dk/ethics/eo#/ff1a1f64-3850-4d3b-9c7d-4b7928da1e1b/homepage 🌏

Reference
Yderligere oplysninger

The tender procedure is governed by Danish law and the rules applicable hereunder.

An English translation of the Danish Public Procurement Act is available on: https://www.kfst.dk/media/54435/the-public-procurement-act.pdf

Access to the procurement procedure requires online registration.

Guidance (in Danish and English) on the use of the tendering system can be found at: https://mercell.atlassian.net/servicedesk/customer/portal/3/article/177996038?src=1869524006

Local time in section IV is according to Central European Time (CET) in Denmark.

Economic operators may only submit one application or tender.

Economic operators must submit a European Single Procurement Document (ESPD) as preliminary evidence that the economic operator is not subject to exclusion grounds and that the economic operator fulfils the requirements for technical and professional ability.

When the economic operator is participating together with others or if the economic operator relies on the capacity of other entities, each participating economic operator must provide a separate ESPD.

In the tender, economic operators must submit a completed and signed statement regarding Article 5k(1) of Council Regulation (EU) No 833/2014 of 31 July 2014 concerning restrictive measures in view of Russia’s actions destabilising the situation in Ukraine, as amended by Council Regulation (EU) No 2022/1269 of 21 July 2022. The contract cannot be awarded to a tenderer subject to Article 5k(1) of Council Regulation (EU) No 833/2014 of 31 July 2014, as amended by Council Regulation (EU) No 2022/1269 of 21 July 2022.

Conflict of interest: As part of each review, the Consultant (company and RT members) must document that they have no/or have had no substantial (e.g. extensive or senior level) affiliation to the organisation under review, which might constitute a conflict of interest.

Before the time limit for receipt of tenders, the candidates, which the contracting authority has invited to tender, must present documentation of the information provided in the ESPD.

If an economic operator is entered on an official list of approved economic operators or has an equivalent certificate (e.g. under a national (pre)qualification system), the economic operator may refer to the list in question or present a certificate issued by the competent authority instead of documentation of the information provided in the ESPD.

When an economic operator is participating in the procurement procedure together with others, the economic operator must present a joint statement from all the participating economic operators which identifies the member of the group who can act as an agent on behalf of the group with mandate to establish a legal obligation on behalf of the group in relation to the contracting authority.

Prior to the signing of the contract, the tenderer, which the contracting authority has awarded the contract to, must present statements of availability from all non-permanent staff (e.g. project specific consultants or freelance consultants).

This contract has not been divided into lots, cf. section II.1.6), due to market and economic considerations. However, the contract is expected to be awarded to three consultants, that each are expected to perform a certain amount of reviews determined by the evaluation of the tenders.

The framework agreement is expected to be award to three consultants. The highest scoring consultant will be awarded 9 reviews, the second highest scoring consultant will be awarded 7 reviews, the third highest scoring consultant will be rewarded 4 reviews.

The estimated value of the contract is 18,000,000 DKK which is also the maximum value of the contract.

Economic operators will not receive remuneration for their participation in the procedure.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405600 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/ 🌏
Oplysninger om frister for klageprocedurer:

Actions regarding requests to participate and selection must be submitted within 20 calendar days from the day after the contracting authority has notified the economic operators of the decisions regarding selection.

Other actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within:

6 months from the day after the contracting authority has notified the economic operators of the decisions regarding award of a framework agreement.

Complaint guidelines (in English) can be found at: https://naevneneshus.dk/media/9802/complaint-guidelines.pdf

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2022/S 202-575523 (2022-10-14)

Bekendtgørelse om indgåede kontrakter (2023-02-13)
Objekt
Omfanget af udbuddet
Den samlede værdi af udbuddet: 15 534 400 DKK 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2023-02-13 📅
Offentliggørelsesdato: 2023-02-17 📅
Identifikatorer
Bekendtgørelsesnummer: 2023/S 035-100081
Henviser til bekendtgørelse: 2022/S 202-575523
EUT-S-nummer: 35

Tildeling af kontrakt
Dato for kontraktindgåelse: 2023-02-10 📅
Navn: TANA Copenhagen ApS
Postadresse: Palaegade 3, 4. TH
Postby: Copenhagen
Postnummer: 1261
Land: Danmark 🇩🇰
Byen København 🏙️
Internetadresse: www.tanacopenhagen.com 🌏
Navn: FCG Swedish Development AB
Postadresse: Celsiusgatan 10
Postby: Stockholm
Postnummer: 11230
Land: Sverige 🇸🇪
Stockholms län 🏙️
Internetadresse: https://www.fcg.fi/en/ 🌏
Den samlede værdi af udbuddet: 7 196 400 DKK 💰
Navn: Nordic Consulting Group A/S
Postadresse: Jemtelandsgade 1, 2.
Postnummer: 2300
Internetadresse: https://www.ncg.dk/ 🌏
Navn: Verner Kristiansen ApS
Postadresse: Sortedam Dossering 13A, 4.
Postnummer: 2200
Internetadresse: https://vernerkristiansen.dk/ 🌏
Den samlede værdi af udbuddet: 5 250 000 DKK 💰
Navn: H.N. Consultants ApS
Postadresse: Ejboparken 79, 1. Tv
Postby: Roskilde
Postnummer: 4000
Land: Østsjælland 🏙️
Internetadresse: https://hn-consultants.com/ 🌏
Den samlede værdi af udbuddet: 3 088 000 DKK 💰
Oplysninger om udbud
Antal modtagne bud: 6

Reference
Yderligere oplysninger

This contract has not been divided into lots, cf. section II.1.6), due to market and economic considerations. However, the contract is awarded to three consultants, that each are expected to perform a certain amount of reviews determined by the evaluation of the tenders.

The framework agreement is awarded to three consultants. The highest scoring consultant is awarded 9 reviews, the second highest scoring consultant is awarded 7 reviews, the third highest scoring consultant is rewarded 4 reviews.

The initial total estimated value of the framework agreement is 18,000,000 DKK which is also the total maximum value of the framework agreement.

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:

Actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within 6 months from the day after the contracting authority has notified the economic operators of the decisions regarding award of a framework agreement.

Kilde: OJS 2023/S 035-100081 (2023-02-13)

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