Beskrivelse af udbuddet
CONTRACT OBJECTIVE AND RESULTS
Overall objective
The overall objective of this Tender is to establish a three-year framework contract with the possibility of extension for up to two years with a well-established chartered accountant who can provide professional services, the best and most efficient set-up for auditing, advice and guidance concerning best practices and optimization of financial processes in a proactive, honest, and trustful way, and in close collaboration with DCA.
Results to be achieved by the Contractor:
The Contractor is expected to deliver the below services and please refer below for further specifications.
(1) Annual audit of DCA consolidated financial statements and other annually recurring assignments
(2) Audit of DANIDA SPA (Strategic Partnership Agreement) consolidated accounts, and
(3) Ad hoc assignments
DCA wishes to collaborate with a Contractor, who can positively contribute to enhance and develop the finance functions and operational tasks as well as the general workflow. Furthermore, DCA is looking for a Contractor who exhibits agility and flexibility matching the nature of DCA’s work.
The guidelines from DANIDA or other donors may change, and DCA wishes the Tenderer to contribute with interpretation and how new guidelines can contribute to better compliance and ensure greater transparency.
DCA is considering establishing an internal audit function with reference to an audit committee. As part of the Annual Audit (1), should the internal audit function materializes, the partner, and optionally the managing auditor, is expected to play an advisory role to the audit committee.
Tasks to be carried out by the Contractor
DCA requires that the Contractor dedicates 10% of the time spent for each of the below tasks (1, 2, 3) on providing proactive advice, guidance, and recommendations of improvements that positively contribute to the development and enhancement of the finance functions, operational tasks as well as the general organizational workflow.
(1) Annual audit of DCA consolidated financial statements and other annually recurring assignments
1.a. Annual audit of DCA consolidated financial statements no later than 2 weeks prior to the Board meeting[1]
Interim audit including IT audit
Review of country office financial statements and audit report
Review of yearly financial statements and internal specifications
Auditors report[2]
1.b. Review of Statements and declarations regarding project accounts and collections for the Parish collection no later than 6 months after the collection, which takes place second Sunday of March.
1.c. Revision of Application for VAT compensation no later than end of June
1.d. Revision of Applications to lottery funds[3] no later than end of June
1.e. Revision of Accounts and tax return for the Kirsten Borger foundation no later than end of April.
(2) Audit of Danida SPA (Strategic Partnership Agreement) consolidated accounts no later than end of June or any later communicated timeline.
Interim audit including project audits
Performance audit[4]
Compliance audit of DCA’s project management manual[5]
Auditors report1
(3) Ad hoc assignments
Miscellaneous tasks and assignments (e.g., courses and training, tax and VAT questions, HR related questions, etc.)
Ad hoc audits related to grants funded by DANIDA or other donors (such as USAID, EuropeAid, etc.)
For all the above tasks (1, 2, 3), DCA will prepare the financial statements.
The scope of ad hoc tasks is estimated at 175 hours annually. The Tenderer is kindly asked to advise how early they must be advised of the assignment to ensure a timely process.
Footnotes:
[1] 2nd quarter Board meeting takes place around the 10 April. Exact date of the board meeting to be advised
[2] Revisionsprotokollat
[3] Tips og Lotto
[4] Forvaltningsrevision
[5] Please refer to DANIDA audit instructions annex 4.