Tender for an Employee Records Management Solution

Ørsted Services A/S

Ørsted is tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted is looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.

Deadline

Fristen for modtagelse af bud var på 2021-08-16. Indkøbet blev offentliggjort på 2021-07-13.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• Gavdi A/S

Hvem?

• Ørsted Services A/S

Hvad?

• Programpakke til forvaltning af forretningstransaktioner og privatsager › Programpakke til tidsregnskab eller personalestyring

Hvor?

• Danmark › Danmark

Indkøbshistorik

Dato	Dokument
2021-07-13	Udbudsbekendtgørelse
2021-12-21	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2021-07-13)
Objekt
Omfanget af udbuddet
Titel: Programpakke til forvaltning af forretningstransaktioner og privatsager
Kort beskrivelse:

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union
Fælles glossar for offentlige kontrakter (CPV)
Kode: Programpakke til forvaltning af forretningstransaktioner og privatsager 📦
Yderligere CPV-kode: Programpakke til tidsregnskab eller personalestyring 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Forsyningsvirksomhed
Navn på ordregivende myndighed: Ørsted Services A/S
Postadresse: Kraftværksvej 53
Postnummer: Skærbæk 7000
Postby: Fredericia
Kontakt
Internetadresse: http://www.orstedprocurement.com 🌏
E-mail: makan@orsted.dk 📧
Telefon: +45 99554156 📞
URL til dokumenter: http://www.orstedprocurement.com 🌏
URL til deltagelse: http://www.orstedprocurement.com 🌏

Reference
Datoer
Afsendelsesdato: 2021-07-13 📅
Tilbudsfrist: 2021-08-16 📅
Offentliggørelsesdato: 2021-07-16 📅
Identifikatorer
Bekendtgørelsesnummer: 2021/S 136-363147
EUT-S-nummer: 136
Yderligere oplysninger

I.3 In order to get access to the Tender Material please register in Ørsted Procurement Portal here: www.orstedprocurement.com. Guide on how to get access to the Tender Material: 1) Register on www.orstedprocurement.com under ‘Register Here’ if you have not already done so; 2) Log-in to Jaggaer with your username and password; 3) Click on ‘My RFIs’; 4) Click ‘RFI Open to All Suppliers’; 5) Click on the arrow in the search bar and choose if you want to search for RFI Description or Project Code. In the drop-down list, choose ‘Contains’ and search in the blank field next to it and click ‘Search’ Project name: project_496 — Employee Records Management Solution RFI name: rfi_155 Prequalification for the Tender for an Employee Records Management Solution 6) Click on the RFI; 7) Click ‘Express Interest’ and click ‘OK’ to the pop-up messages; 8) The RFI is now moved over to ‘My RFI’s’ and you can see the tender materials and create a response under ‘My Response’ II.1.5: The estimated value of the contract is EUR 540 000 — 700 000. IV.1.4: Please note, the Contracting Entity reserves the right to nominate a short list of Tenderers for additional negotiations after the first revised tender.

Objekt
Omfanget af udbuddet
Anslået samlet værdi: 660 000 EUR 💰
Kort beskrivelse:

Ørsted is tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts, etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted is looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.

The main objectives for the ERM solution to support are:

1) Compliance: all documents are processed and stored securely and legally compliant;

2) Uniform and globally scalable: to deploy the same standardized process and tools globally, whilst complying with country specific requirements, to support Ørsted’s globalization and growth more efficiently without adding additional resources;

3) Lean: create a better flow between stakeholders and systems and increase data quality;

4) User friendly: provide a good interface for experts and easy access to relevant data due to integration to SAP/Employee Central (EC) and Success Factor (also called People Portal internally in Ørsted);

5) End user friendly: provide view access to own documents/manager to employees’ documents.

Varighed: 60 måneder
Beskrivelse af fornyelser: 2 x 12 months extension options.
Sted for udførelsen
Hovedsted eller sted for udførelsen: Gentofte

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

The assessment regarding the applicant’s economic and financial capacity will be based upon an overall assessment of the below three areas (in prioritized order) based on the financial information requested in the Standard Pre-qualification Notice section 3.2:

Solvency

Liquidity

Profitability

Teknisk og faglig kompetence:

The evaluation of experience will be based on the information requested in section 3.3 of the Standard Prequalification Notice and will be an overall assessment of the references taking into account similarity to the services tendered for, global customers and responsibility.

Mindstekrav til niveauet:

Minimum 3 references must be submitted

Minimum 1 reference with an implementation/roll-out in multiple countries

Liste og kortfattet beskrivelse af regler og kriterier:

Applicants shall fill out the eESPD document via the Contracting Entity’s online sourcing platform Ørsted Procurement Portal using the available eESPD-file. The eESPD is a generic application from to be used by Applicants in EU tenders.

Procedure
Retsgrundlag: 32014L0025
Påtænkt antal ansøgere: 4
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

The contracting entity will perform the pre-qualification on the basis of an evaluation of the following criteria with the weights specified below:

Financial and economic capacity: 20 %

Experience 80 %

Tidspunkt for modtagelse af tilbud: 23:59
Dato for afsendelse af opfordringer: 2021-08-23 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 3 måneder

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 27446485
Kontakt
Enhed: Maria Kannov
Internetadresse: www.orstedprocurement.com 🌏
URL til dokumenter: www.orstedprocurement.com 🌏
URL til deltagelse: www.orstedprocurement.com 🌏
URL for udbudsværktøjet: www.orstedprocurement.com 🌏
URL til dokumenter: www.orstedprocurement.com 🌏

Reference
Yderligere oplysninger

I.3 In order to get access to the Tender Material please register in Ørsted Procurement Portal here: www.orstedprocurement.com.

Guide on how to get access to the Tender Material:

1) Register on www.orstedprocurement.com under ‘Register Here’ if you have not already done so;

2) Log-in to Jaggaer with your username and password;

3) Click on ‘My RFIs’;

4) Click ‘RFI Open to All Suppliers’;

5) Click on the arrow in the search bar and choose if you want to search for RFI Description or Project Code. In the drop-down list, choose ‘Contains’ and search in the blank field next to it and click ‘Search’

Project name: project_496 — Employee Records Management Solution

RFI name: rfi_155 Prequalification for the Tender for an Employee Records Management Solution

6) Click on the RFI;

7) Click ‘Express Interest’ and click ‘OK’ to the pop-up messages;

8) The RFI is now moved over to ‘My RFI’s’ and you can see the tender materials and create a response under ‘My Response’

II.1.5: The estimated value of the contract is EUR 540 000 — 700 000.

IV.1.4: Please note, the Contracting Entity reserves the right to nominate a short list of Tenderers for additional negotiations after the first revised tender.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud, Nævnenes Hus
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405600 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/ 🌏
Oplysninger om frister for klageprocedurer:

Complaints about not having been pre-qualified must be filed with the Complainants Board for Public Procurement (Klagenævnet for Udbud) within 20 (twenty) calendar days from the day after the day when the Contracting Entity has notified the applicants in question about the result of the pre-qualification, provided that the notification contains a short statement of relevant reasoning behind the decision. The complainant must notify the Contracting Entity in writing of the filing at the latest when complaint is filed.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: klfst@kfst.dk 📧
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2021/S 136-363147 (2021-07-13)

Bekendtgørelse om indgåede kontrakter (2021-12-21)
Objekt
Omfanget af udbuddet
Kort beskrivelse:

Ørsted was tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted was looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.

Den samlede værdi af udbuddet: 1 034 125 EUR 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Kontakt
E-mail: makan@orsted.com 📧

Reference
Datoer
Afsendelsesdato: 2021-12-21 📅
Offentliggørelsesdato: 2021-12-24 📅
Identifikatorer
Bekendtgørelsesnummer: 2021/S 250-664807
Henviser til bekendtgørelse: 2021/S 136-363147
EUT-S-nummer: 250

Objekt
Omfanget af udbuddet
Kort beskrivelse:

Ørsted was tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts, etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted was looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.

Beskrivelse af mulighederne: Two extension options. Each 12 months duration

Procedure
Kriterier for tildeling
Kvalitetskriterium (navn): Solution Functionality
Kvalitetskriterium (vægtning): 40%
Kvalitetskriterium (navn): IT (Non-functionality)
Kvalitetskriterium (vægtning): 10%
Kvalitetskriterium (navn): Solution Implementation Approach and Training
Kvalitetskriterium (vægtning): 15%
Kvalitetskriterium (navn): Contractual Terms
Pris (justeringskoefficient): 25

Tildeling af kontrakt
Dato for kontraktindgåelse: 2021-12-01 📅
Navn: Gavdi A/S
Postby: Copenhagen
Land: Danmark 🇩🇰
Oplysninger om udbud
Antal modtagne bud: 2
Kilde: OJS 2021/S 250-664807 (2021-12-21)

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