Ørsted is tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted is looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.
Deadline
Fristen for modtagelse af bud var på 2021-08-16.
Indkøbet blev offentliggjort på 2021-07-13.
Leverandører
Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:
Objekt Omfanget af udbuddet
Titel: Tender for an Employee Records Management Solution
Produkter/tjenester: Programpakke til forvaltning af forretningstransaktioner og privatsager📦
Kort beskrivelse:
“Ørsted is tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts etc.)...”
Kort beskrivelse
Ørsted is tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted is looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.
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Yderligere produkter/tjenester: Programpakke til tidsregnskab eller personalestyring📦
Sted for udførelsen: Danmark🏙️
Hovedsted eller sted for udførelsen: Gentofte
Beskrivelse af udbuddet:
“Ørsted is tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts, etc.)...”
Beskrivelse af udbuddet
Ørsted is tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts, etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted is looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.
The main objectives for the ERM solution to support are:
1) Compliance: all documents are processed and stored securely and legally compliant;
2) Uniform and globally scalable: to deploy the same standardized process and tools globally, whilst complying with country specific requirements, to support Ørsted’s globalization and growth more efficiently without adding additional resources;
3) Lean: create a better flow between stakeholders and systems and increase data quality;
4) User friendly: provide a good interface for experts and easy access to relevant data due to integration to SAP/Employee Central (EC) and Success Factor (also called People Portal internally in Ørsted);
5) End user friendly: provide view access to own documents/manager to employees’ documents.
Vis mere Kriterier for tildeling
Prisen er ikke det eneste tildelingskriterium, og alle kriterier er kun anført i udbudsdokumenterne
Kontraktens, rammeaftalens eller det dynamiske indkøbssystems varighed
Nedenstående tidsramme er udtrykt i antal måneder.
Beskrivelse
Varighed: 60
Kontraktens, rammeaftalens eller det dynamiske indkøbssystems varighed
Denne kontrakt kan forlænges ✅ Beskrivelse
Beskrivelse af fornyelser: 2 x 12 months extension options.
Oplysninger om begrænsningerne i antallet af ansøgere, der kan indbydes
Påtænkt antal ansøgere: 4
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:
“The contracting entity will perform the pre-qualification on the basis of an evaluation of the following criteria with the weights specified...”
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere
The contracting entity will perform the pre-qualification on the basis of an evaluation of the following criteria with the weights specified below:
Financial and economic capacity: 20 %
Experience 80 %
Juridiske, økonomiske, finansielle og tekniske oplysninger Økonomisk og finansiel stilling
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The assessment regarding the applicant’s economic and financial capacity will be based upon an overall assessment of the below three areas (in prioritized...”
Liste og kortfattet beskrivelse af udvælgelseskriterier
The assessment regarding the applicant’s economic and financial capacity will be based upon an overall assessment of the below three areas (in prioritized order) based on the financial information requested in the Standard Pre-qualification Notice section 3.2:
Solvency
Liquidity
Profitability
Vis mere Teknisk og faglig kompetence
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The evaluation of experience will be based on the information requested in section 3.3 of the Standard Prequalification Notice and will be an overall...”
Liste og kortfattet beskrivelse af udvælgelseskriterier
The evaluation of experience will be based on the information requested in section 3.3 of the Standard Prequalification Notice and will be an overall assessment of the references taking into account similarity to the services tendered for, global customers and responsibility.
Vis mere Betingelser for deltagelse
Betingelser for deltagelse (tekniske og faglige kvalifikationer):
“Minimum 3 references must be submitted
Minimum 1 reference with an implementation/roll-out in multiple countries”
Liste og kortfattet beskrivelse af regler og kriterier:
“Applicants shall fill out the eESPD document via the Contracting Entity’s online sourcing platform Ørsted Procurement Portal using the available eESPD-file....”
Liste og kortfattet beskrivelse af regler og kriterier
Applicants shall fill out the eESPD document via the Contracting Entity’s online sourcing platform Ørsted Procurement Portal using the available eESPD-file. The eESPD is a generic application from to be used by Applicants in EU tenders.
Vis mere Oplysninger om det personale, der er ansvarligt for kontraktens udførelse
Pligt til at oplyse navn og faglige kvalifikationer for det personale, der er udpeget til at udføre kontrakten
Procedure Type af procedure
Forhandlet procedure med forudgående indkaldelse af konkurrencer
Oplysninger om reduktion af antallet af løsninger eller tilbud under forhandling eller dialog
Anvendelse af en trinvis procedure for gradvist at reducere antallet af løsninger, der skal drøftes, eller af tilbud, der skal forhandles
Administrative oplysninger
Frist for modtagelse af bud eller ansøgninger om deltagelse: 2021-08-16
23:59 📅
Anslået dato for afsendelse af invitationer til at afgive tilbud eller deltage til udvalgte ansøgere: 2021-08-23 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Nedenstående tidsramme er udtrykt i antal måneder.
Minimumsfrist, inden for hvilken tilbudsgiveren skal opretholde tilbuddet: 3
Supplerende oplysninger Yderligere oplysninger
“I.3 In order to get access to the Tender Material please register in Ørsted Procurement Portal here: www.orstedprocurement.com.
Guide on how to get access...”
I.3 In order to get access to the Tender Material please register in Ørsted Procurement Portal here: www.orstedprocurement.com.
Guide on how to get access to the Tender Material:
1) Register on www.orstedprocurement.com under ‘Register Here’ if you have not already done so;
2) Log-in to Jaggaer with your username and password;
3) Click on ‘My RFIs’;
4) Click ‘RFI Open to All Suppliers’;
5) Click on the arrow in the search bar and choose if you want to search for RFI Description or Project Code. In the drop-down list, choose ‘Contains’ and search in the blank field next to it and click ‘Search’
Project name: project_496 — Employee Records Management Solution
RFI name: rfi_155 Prequalification for the Tender for an Employee Records Management Solution
6) Click on the RFI;
7) Click ‘Express Interest’ and click ‘OK’ to the pop-up messages;
8) The RFI is now moved over to ‘My RFI’s’ and you can see the tender materials and create a response under ‘My Response’
II.1.5: The estimated value of the contract is EUR 540 000 — 700 000.
IV.1.4: Please note, the Contracting Entity reserves the right to nominate a short list of Tenderers for additional negotiations after the first revised tender.
Vis mere Gennemgå organ
Navn: Klagenævnet for Udbud, Nævnenes Hus
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405600📞
E-mail: klfu@naevneneshus.dk📧
URL: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/🌏 Gennemgangsprocedure
Præcise oplysninger om fristerne for gennemgangsprocedurer:
“Complaints about not having been pre-qualified must be filed with the Complainants Board for Public Procurement (Klagenævnet for Udbud) within 20 (twenty)...”
Præcise oplysninger om fristerne for gennemgangsprocedurer
Complaints about not having been pre-qualified must be filed with the Complainants Board for Public Procurement (Klagenævnet for Udbud) within 20 (twenty) calendar days from the day after the day when the Contracting Entity has notified the applicants in question about the result of the pre-qualification, provided that the notification contains a short statement of relevant reasoning behind the decision. The complainant must notify the Contracting Entity in writing of the filing at the latest when complaint is filed.
Vis mere Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Land: Danmark 🇩🇰
Telefon: +45 41715000📞
E-mail: klfst@kfst.dk📧
URL: http://www.kfst.dk🌏
Kilde: OJS 2021/S 136-363147 (2021-07-13)
Bekendtgørelse om indgåede kontrakter (2021-12-21) Ordregivende myndighed Navn og adresser
E-mail: makan@orsted.com📧
Region: Danmark🏙️
Objekt Omfanget af udbuddet
Kort beskrivelse:
“Ørsted was tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts etc.)...”
Kort beskrivelse
Ørsted was tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted was looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.
Vis mere
Samlet værdi af indkøbsaftalen (ekskl. moms): EUR 1 034 125 💰
Beskrivelse
Sted for udførelsen: Danmark🏙️
Beskrivelse af udbuddet:
“Ørsted was tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts,...”
Beskrivelse af udbuddet
Ørsted was tendering for an off-the-shelf, cloud-based and global Employee Records Management (ERM) Solution to handle all employee records (contracts, etc.) lifecycle from document creation, maintenance, storing and deletion. Ørsted was looking for a solution that enables standardized and common processes, that supports local variations to requirements without jeopardizing Ørsted’s corporate compliance objective, and a governance setup that cater for cultural differences.
The main objectives for the ERM solution to support are:
1) Compliance: all documents are processed and stored securely and legally compliant;
2) Uniform and globally scalable: to deploy the same standardized process and tools globally, whilst complying with country specific requirements, to support Ørsted’s globalization and growth more efficiently without adding additional resources;
3) Lean: create a better flow between stakeholders and systems and increase data quality;
4) User friendly: provide a good interface for experts and easy access to relevant data due to integration to SAP/Employee Central (EC) and Success Factor (also called People Portal internally in Ørsted);
5) End user friendly: provide view access to own documents/manager to employees’ documents.
Vis mere Kriterier for tildeling
Kvalitetskriterium (navn): Solution Functionality
Kvalitetskriterium (vægtning): 40%
Kvalitetskriterium (navn): IT (Non-functionality)
Kvalitetskriterium (vægtning): 10%
Kvalitetskriterium (navn): Solution Implementation Approach and Training
Kvalitetskriterium (vægtning): 15%
Kvalitetskriterium (navn): Contractual Terms
Pris (justeringskoefficient): 25
Oplysninger om valgmuligheder
Indstillinger ✅
Beskrivelse af mulighederne: Two extension options. Each 12 months duration
Procedure Administrative oplysninger
Tidligere offentliggørelse vedrørende denne procedure: 2021/S 136-363147
Tildeling af kontrakt
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Dato for indgåelse af kontrakten: 2021-12-01 📅
Oplysninger om udbud
Antal modtagne bud: 2
Navn og adresse på kontrahenten
Navn: Gavdi A/S
Postby: Copenhagen
Land: Danmark 🇩🇰
Region: Danmark🏙️
Entreprenøren er en SMV
Kilde: OJS 2021/S 250-664807 (2021-12-21)