Tender for a playful children’s universe in “Stærekassen”, Copenhagen Denmark

Kort beskrivelse

The Contracting Entity wishes to award a contract for the design of a playful children’s universe at Stærekassen (The Starling Nest Box), also referred to as the “New Stage” at the Royal Danish Theatre. The playful children’s universe is targeted at children ages 4-12 and spans more than 3,500 m2. The Supplier who is awarded the contract is to design the content of the playful children’s universe.

Beskrivelse af udbuddet

The playful children’s universe at Stærekassen is to be the beacon in the Royal Danish Theatre’s children strategy. The vision is to create a universe that offers involving activities pivoting around the performing arts and classical music. The Contracting Entity wants a business partner who can design a performing arts exploratorium where visitors through play and experiences can feel the magic of the theatre and learn about the many crafts in and behind the art, from costumes, set design, sound and light, to instruments, song, dance and storytelling.
The content is to be designed in close collaboration with the Contracting Entity. On the basis of the final design, contracts will be put up for separate tenders regarding the separate works for the physical content, such as inventory, audiovisual equipment and digital content. The contract involved in this tender is therefore not for a turnkey project.
The ambition for the playful children’s universe is to create new life in the unique theatre building, Stærekassen, which is listed for preservation. The content must be designed accordingly, and changes can therefore not be made to the existing layout and fitting out of the building. All layout and fitting must therefore take due consideration to the building’s status as listed for preservation. With its unique art deco architecture, Stærekassen itself is to form magical and dramatic frame and background for the playful children´s universe.
The playful children’s universe is to be targeted at children at the age from 4 to 12, but must be relevant to all children and grownups. It must therefore have a broad appeal and show that there is no contradiction between art and entertainment.
This contract is for the following deliveries from the supplier:
1) Design of content of the new Royal Theatre Children Universe at Stærekassen
2) Requirements specifications for subsequent works, that allow the design to be translated into physical content
3) Option for project management of the contracts for subsequent works

Liste og kortfattet beskrivelse af regler og kriterier

The applicant is requested to provide the information below in the prequalification form made available by the contracting entity. For further details, please also refer to the document “Additional Information regarding contract notice”.
Financial capacity requirements:
As a minimum requirement, a positive equity is required in the most recent annual report/financial statement available.
Requirements for technical experience
It is a minimum requirement that the applicant has experience from one or more projects which cover design of comparable services. Comparable services are defined in the document “Additional Information regarding contract notice”
It is a minimum requirement that at least one of the CVs included demonstrates that the person in question has practical experience from leading roles in connection with the performance of projects covering design of comparable services.

Hovedtræk af tildelingsproceduren

The procedure is in general terms divided into a prequalification phase for the selection of candidates, and then submission of tenders and individual negotiation meetings, followed by submission of revised tenders and award of contract.
The contract will be awarded to the tenderer submitting the tender with the best price-quality ratio.
The procedure and the award criteria will be specified in the tender documents which will be made available to prequalified candidates.

If the application contains several versions of the same document, the latest uploaded version will apply.
All communication in connection with the tender procedure, including questions and answers, must take place through the electronic tendering system. Questions should be submitted not later than 14.1.2022. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than 6 days before expiry of the application deadline. Questions received later than this deadline cannot expect to be answered.
Interested operators are requested to keep updated via the electronic tendering system. If the tenderer encounters problems with the system, please contact support by e-mail, dksupport@eu-supply.com, or telephone (+45) 70 20 80 14.
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This procedure includes a prequalification phase where the contracting entity will limit (shortlist) the number of candidates invited to submit tenders to 3 candidates.
The shortlisting of candidates invited to tender will be based on an evaluation of which candidates have documented the most relevant references and CVs, see section III.1.4), of the services covered by the contract, see the description in sections II.1.4) and II.2.4). A candidate's references will in this connection be given more weight than the candidate's CVs. The evaluation of the most relevant references and CVs will be made on the basis of the extent to which the references and CVs document experience with delivery of comparable services.
The candidate may in this procedure rely on the professional and economic capacity of other operators to fulfil the suitability requirements set out in section III.1.4, including for the selection as referred to above. Applications may furthermore be submitted by a group of operators (e.g. a consortium). If the contract is awarded to a group of operators (e.g. a consortium), each participant of the group must undertake joint and several liability and appoint a joint representative.
Exclusion grounds
The applicant should with the application submit a solemn declaration that the applicant is not subject to the grounds for exclusion set out in sections 135 and 136 and section 137(1), para (2) of the Danish Public Procurement Act. A template for submission of the information required is available in the electronic tendering system, see section I.3.
Additional information
In relation to section I.3), it should be noted that additional information will be made available in the tender documents that will be sent to the selected candidates.
As regards sections II.1.5) it is to be noted that the amount is an estimate of the expected total contract price for the entire duration of the contract, including the price of all options. The amount is an estimate within an expected range of DKK 4,000,000 – 5,000,000.
Each candidate may submit only one prequalification application.
While complying with the principles of section 2 of the Danish Procurement Act, the contracting entity may request the candidate to supplement, specify or complete the application if the information or documents submitted by candidates in connection with an application are incomplete or erroneous, or if specific documents are missing.
Re. section II.2.7, please note that the stated dates are the expected total duration of the contract, including all options, however, this may be subject to change.
The contracting entity will pay remuneration to the tenderers who participate in the entire tender procedure and who submit a final, compliant tender. The remuneration amounts to DKK 100,000 per tenderer.
For further information, please refer to the document “Additional information regarding contract notice” in the electronic tendering system.

Præcise oplysninger om fristerne for gennemgangsprocedurer

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk) the following deadlines apply to the lodging of complaints regarding procedures covered by Title III of the Danish Public Procurement Act:
Complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.
3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.
4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged within the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see section 12(1) of the Act.
The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board’s own complaints procedure is available at https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/vejledning/