Management of Danish Emergency Relief Fund

Ministry of Foreign Affairs of Denmark

The Danish Emergency Relief Fund (DERF) is a humanitarian funding mechanism launched in May 2017. The DERF provides flexible and rapid funding to save lives and prevent further escalation of suffering in humanitarian crisis situations. It supports acute humanitarian interventions by Danish civil society organisations (CSOs), who have existing presence and capacity in crisis areas, primarily through local partners. The Department of Humanitarian Action, Migration and Engagement (HCE) of the Ministry of Foreign Affairs of Denmark (MFA) now intends to contract a DERF-manager for the period 2021-2024 with a possibility for extending the contract beyond 2024.

Deadline

Fristen for modtagelse af bud var på 2021-02-25. Indkøbet blev offentliggjort på 2021-01-25.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• CISU - Civil Society in Development
• Red Barnet

Hvem?

• Ministry of Foreign Affairs of Denmark

Hvad?

Hvor?

• Hovedstaden › Byen København

Indkøbshistorik

Dato	Dokument
2021-01-25	Udbudsbekendtgørelse
2021-06-16	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2021-01-25)
Objekt
Omfanget af udbuddet
Titel: Rådgivning i forbindelse med økonomisk forvaltning
Referencenummer: 2020-18620
Kort beskrivelse:

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Rådgivning i forbindelse med økonomisk forvaltning 📦
Yderligere CPV-kode: Tjenester vedrørende økonomisk hjælp til udlandet 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Ministry of Foreign Affairs of Denmark
Postadresse: Asiatisk Plads 2
Postnummer: 1448
Postby: Copenhagen
Kontakt
Internetadresse: http://um.dk/en/danida-en/ 🌏
E-mail: mildol@um.dk 📧
URL til dokumenter: https://www.ethics.dk/ethics/eo#/838985df-3e57-44d1-95b5-b20730f2aa2f/publicMaterial 🌏
URL til deltagelse: https://www.ethics.dk/ethics/eo#/838985df-3e57-44d1-95b5-b20730f2aa2f/homepage 🌏

Reference
Datoer
Afsendelsesdato: 2021-01-25 📅
Tilbudsfrist: 2021-02-25 📅
Offentliggørelsesdato: 2021-01-29 📅
Startdato: 2021-04-20 📅
Slutdato: 2024-12-31 📅
Identifikatorer
Bekendtgørelsesnummer: 2021/S 020-046166
EUT-S-nummer: 20
Yderligere oplysninger

Of the amount that the consultant has actually allocated to projects on an annual basis (within a calendar year), the client has fixed the consultant’s maximum compensation at maximum 7 % to cover general administration and maximum 3 % to cover programme support. Tenders will be rejected if the quoted percentages exceed either 7 % for general administration or 3 % for programme support.

Objekt
Omfanget af udbuddet
Anslået samlet værdi: 24 000 000 DKK 💰
Kort beskrivelse:

The services requested for the next phase of DERF (2021-2024) include, but are not necessarily limited to the following:

1) Manage the DERF to ensure that it responds rapidly, effectively and relevant with integrity and flexibility to acute humanitarian crisis situations with a focus on providing emergency relief to affected populations to meet urgent needs and prevent further loss of life or escalation of suffering.

2) Fulfil the objective of the DERF through supporting the humanitarian interventions of Danish CSOs (without strategic humanitarian partnership with the MFA) who have relevant access, capacities and expertise, either through local or national partner CSOs and/or within their own organisation enabling them to respond to the humanitarian needs of people affected by crisis. The DERF can only provide funds to address humanitarian crisis situations in countries included in OECD/DAC-list of countries eligible to receive support.

3) Ensure that DERF supports life-saving interventions through localised humanitarian response and assists particularly vulnerable groups of people, hereunder refugees, IDPs and host communities.

4) Manage the MEAL-function of the DERF to see if interventions financed by DERF are implemented in a flexible, rapid and efficient manner in accordance with DERF Guidelines, common humanitarian standards and principles and contracts between Danish CSOs and local partners. Field level verification and analysis of selected humanitarian interventions supported by the DERF will be part of the MEAL-function.

5) Manage DERF's reporting, results management and external communication delivering products of high quality, including a DERF webpage which is continuously updated, ongoing grant disbursement reports, annual results- and progress report as well as financial reports to the MFA.

6) Ensure that the DERF is managed in accordance with the humanitarian principles, the Danish strategic for development cooperation and humanitarian assistance (new strategy is expected to be published in 2021), the principle of ‘Leaving No one Behind’ and realisation of the Grand Bargain commitments including localisation of humanitarian action.

7) Manage the funds made available to the DERF in accordance with sound financial management principles in a way that promotes transparency and a high level of integrity.

8) Monitor financial risks and provide financial control of reports received from grantees.

9) Manage a demand-responsive online support function that provides targeted and limited technical backstopping to CSOs that have been granted funds from the DERF.

Beskrivelse af fornyelser: The contract may be renewed with one year at the time until 31 December 2028.
Beskrivelse af mulighederne:

The contract includes an option for additional services similar to the services and deliveries specified in the scope of services. The total budget for payment of such additional services and deliveries cannot exceed DKK 500 000 net of VAT annually.

Yderligere oplysninger:

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

In Part III.A-C of the ESPD, economic operators must answer whether they are subject to exclusion grounds.

An economic operator is excluded from the procurement procedure if…

… the economic operator itself or any person who is a member of its administrative, management or supervisory body or has powers of representation, decision or control therein has been convicted by final judgement or fined within the last 4 years for any of the exclusion grounds relating to the criminal convictions listed in section 135(1) of the Danish Public Procurement Act.

… it has unpaid overdue debt of DKK 100 000 or more to public authorities in relation to payment of taxes and payment of social security, cf. section 135(3) of the Danish Public Procurement Act. An economic operator is, however, not excluded where the economic operator has agreed on a repayment scheme with the collection authority and that scheme is observed, cf. section 135(4), or where the economic operator provides guarantee of payment of the part of the debt which constitutes DKK 100 000.00 or more, cf. section 135(5).

… it is subject to any of the exclusion grounds listed in sections 136(1)(1) and 136(1)(2) of the Danish Public Procurement Act.

… it within the last 2 years has been subject to any of the exclusion grounds listed in sections 136(1)(3) and 137(1)(2-3) of the Danish Public Procurement Act.

The contracting authority can accept the following documentation in relation to the exclusion grounds in sections 135(1), 135(3) and 137(1)(2) of the Danish Public Procurement Act (in order of priority):

1) extracts from the relevant register or similar documents issued by a competent judicial or administrative authority or certificates issued by the competent authority in the country referred to as documentation that the tenderer is not subject to the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2);

2) a declaration on oath (only if such extracts, certificates or similar documents are not issued in the country where the economic operator is established, or where the documentation does not cover all the grounds for exclusion stipulated in sections 135(1), 135(3) and 137(1)(2) entirely);

3) a solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established (only if there is no provision for declarations on oath in the country where the economic operator is established).

Thus, the contracting authority cannot accept e.g. a solemn declaration made before a notary if there can be issued a certificate by the competent authority in the country where the economic operator is established. Moreover, the contracting authority cannot accept self-declarations or similar declarations issued by the economic operator or the person concerned as documentation in relation to the exclusion grounds.

Economic operators can identify the relevant documentation using the online platform e-Certis: https://ec.europa.eu/tools/ecertis

Economic operators are encouraged to submit all necessary documentation as early as possible.

Økonomisk og finansiel stilling:

In Part IV.B of the ESPD, the economic operator must fill in its average yearly turnover for the last 2 financial years available (where the economic operator can present annual reports).

If the economic operator consists of a group of economic operators (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, each involved economic operator or entity must submit a completed ESPD.

When an economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the economic and financial standing of other entities, the participating economic operators or the entities referred to are subject to joint and severable liability for the performance of the contract.

The contracting authority can accept annual reports or excerpts hereof or relevant statements from a bank or certified accountant as documentation in relation to the economic and financial standing.

When an economic operator is participating in the procurement procedure together with others or when an economic operator relies on the economic and financial standing of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary economic and financial standing. The statements of support must establish a legal obligation for the party concerned and state that the involved economic operators or entities are subject to joint and severable liability for the performance of the contract.

Economic operators are encouraged to submit all necessary documentation as early as possible.

Mindstekrav til niveauet:

The economic operator is required to have an average yearly turnover of minimum DKK 16 000 000 for the last 2 financial years available.

When the economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the capacity of other entities, it is required that the participating economic operators or the economic operator and the entities referred to altogether meet the selection criteria.

Teknisk og faglig kompetence:

In Part IV.C of the ESPD, the economic operator must fill in a list of maximum five contracts entered into, ongoing or finalised within the last 3 years stating a description of the contract (nature and quantity of services from the economic operator and how they compare to the description of this procurement), amount (contract fee received by the economic operator), start date, end date and recipient (name and contact information).

The number of performed contracts is determined based on all submitted ESPDs (i.e. from all involved economic operators in a group of economic operators and/or other supporting entities).

If an economic operator has listed more than five contracts, the contracting authority will only read and assess the five most recent contracts listed (first based on end date, and then based on start date).

When an economic operator is participating in the procurement procedure together with others (e.g. a consortia or joint venture) or if the economic operator relies on the technical and professional abilities of other entities, the specific parts of the contract must be performed by the economic operators or entities with the required technical and professional abilities.

The contracting authority reserves the right to contact the recipients of services or require statements from the recipients, confirming that the economic operator has performed the listed contracts, as documentation in relation to the technical and professional ability.

When an economic operator is formed by a group of economic operators or relies on the technical and professional abilities of other entities, the economic operator must also provide statements of support or other documentation proving that the economic operator has access to the necessary technical and professional abilities. The statements of support must establish a legal obligation for the party concerned and state the parts of the contract to be performed by the party concerned.

Economic operators are encouraged to submit all necessary documentation as early as possible.

Mindstekrav til niveauet:

Within the last 3 years, the economic operator is required to have performed (entered into, ongoing or finalised) minimum the following:

— one (1) contract regarding management of a fund of more than DKK 10 000 000;

— one (1) contract regarding humanitarian assistance; and

— one (1) contract regarding cooperation with civil society organisations.

A single contract may include one, more or all of the above-mentioned topics (e.g. the requirement is fulfilled if a single contract concerns management of a fund of more than DKK 10 000 000 to support humanitarian assistance in cooperation with civil society organisations).

Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:

Prior to the signing of the contract, the economic operator must present statements of availability from all non-permanent staff (e.g. project specific consultants or freelance consultants).

When an economic operator is participating in the procurement procedure together with others, the economic operator must present a joint statement from all the participating economic operators which identifies the member of the group who can act as an agent on behalf of the group with mandate to establish a legal obligation on behalf of the group in relation to the contracting authority.

The winning tenderer is to perform the contract in compliance with the Danida Anti-Corruption Policy and the principles of the UN Global Compact.

Economic operators can find more information on: http://um.dk/en/danida-en/about-danida/Danida-transparency/anti-corruption/

https://www.unglobalcompact.org/what-is-gc/mission/principles

Procedure
Retsgrundlag: 32014L0024
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

Candidates will be selected on the basis of the information concerning technical and professional ability, cf. section III.1.3), in relation to the object of this contract, cf. sections II.1.4) and II.2.4).

In the selection, the contracting authority will specifically emphasise:

— the number of relevant contracts, as defined in section III.1.3);

— the extent to which the relevant contracts…

… concern fund management for emergency relief in humanitarian crisis situations;

… concern cooperating with civil society organisations that are comparable to the partnerships with Ministry of Foreign Affairs of Denmark;

… compare to the description of this procurement;

— the extent to which the relevant contracts are performed for clients comparable to the Ministry of Foreign Affairs of Denmark (e.g. a European institution/agency or international organisation, a Ministry or any other national or federal authority, including their regional or local subdivisions or a national or federal agency/office).

Tidspunkt for modtagelse af tilbud: 14:00
Dato for afsendelse af opfordringer: 2021-03-03 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder

Ordregivende myndighed
Kontakt
Enhed: Mille Døllner Fjeldsted
URL til dokumenter: https://www.ethics.dk/ethics/eo#/838985df-3e57-44d1-95b5-b20730f2aa2f/publicMaterial 🌏
Internetadresse: https://www.ethics.dk/ethics/eo#/838985df-3e57-44d1-95b5-b20730f2aa2f/homepage 🌏

Reference
Yderligere oplysninger

The tender procedure is governed by Danish law and the rules applicable hereunder.

An English translation of the Danish Public Procurement Act is available on: https://www.kfst.dk/media/54435/the-public-procurement-act.pdf

Access to the procurement procedure requires online registration.

Guidance (in Danish and English) on the use of the tendering system can be found at: https://www.udbudssystemet.dk/public/instructions/ETHICS.EO.vejledning.pdf

Local time in section IV) is according to Central European Time (CET) in Denmark.

Economic operators may only submit one application or tender.

Economic operators must submit a European Single Procurement Document (ESPD) as preliminary evidence that the economic operator is not subject to exclusion grounds and that the economic operator fulfils the requirements for economic and financial standing and technical and professional ability.

When the economic operator is participating together with others or if the economic operator relies on the capacity of other entities, each participating economic operator must provide a separate ESPD.

Before the time limit for receipt of tenders, the candidates, which the contracting authority has invited to tender, must present documentation of the information provided in the ESPD.

This contract has not been divided into lots, cf. section II.1.6), due to market and economic considerations.

Economic operators will not receive remuneration for their participation in the procedure.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405600 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/ 🌏
Oplysninger om frister for klageprocedurer:

Actions regarding requests to participate and selection must be submitted within 20 calendar days from the day after the contracting authority has notified the economic operators of the decisions regarding selection.

Other actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within 45 calendar days from the day after the publication of a contract award notice in the Official Journal of the EU.

Complaint guidelines (in English) can be found at: https://naevneneshus.dk/media/9802/complaint-guidelines.pdf

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2021/S 020-046166 (2021-01-25)

Bekendtgørelse om indgåede kontrakter (2021-06-16)
Objekt
Omfanget af udbuddet
Den samlede værdi af udbuddet: 24 000 000 DKK 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2021-06-16 📅
Offentliggørelsesdato: 2021-06-21 📅
Identifikatorer
Bekendtgørelsesnummer: 2021/S 118-310922
Henviser til bekendtgørelse: 2021/S 020-046166
EUT-S-nummer: 118
Yderligere oplysninger

Of the amount that the Consultant has actually allocated to projects on an annual basis (within a calendar year), the Client has fixed the Consultant’s maximum compensation at maximum 7 % to cover general administration, and maximum 3 % to cover programme support. Tenders will be rejected if the quoted percentages exceed either 7 % for general administration or 3 % for programme support.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

3) Ensure that DERF supports life-saving interventions through localized humanitarian response and assists particularly vulnerable groups of people, hereunder refugees, IDPs and host communities.

4) Manage the MEAL-function of the DERF to see if interventions financed by DERF are implemented in a flexible, rapid and efficient manner in accordance with DERF Guidelines, common humanitarian standards and principles, and contracts between Danish CSOs and local partners. Field level verification and analysis of selected humanitarian interventions supported by the DERF will be part of the MEAL-function.

Yderligere oplysninger:

Procedure
Kriterier for tildeling
Kvalitetskriterium (navn): Adequacy of methodology and work plan
Kvalitetskriterium (vægtning): 36
Kvalitetskriterium (navn): Qualifications and competence of key staff
Kvalitetskriterium (vægtning): 54
Pris (justeringskoefficient): 10

Tildeling af kontrakt
Dato for kontraktindgåelse: 2021-06-16 📅
Navn: CISU - Civil Society in Development
Nationalt registreringsnummer: 19348407
Postadresse: Klosterport 4X, 3.
Postby: Aarhus C
Postnummer: 8000
Land: Danmark 🇩🇰
Østjylland 🏙️
Internetadresse: www.cisu.dk 🌏
Navn: Red Barnet
Nationalt registreringsnummer: 63407216
Postadresse: Rosenørns Allé 12
Postby: København V
Postnummer: 1634
Land: Byen København 🏙️
Internetadresse: www.redbarnet.dk 🌏
Den samlede værdi af udbuddet: 24 000 000 DKK 💰
Oplysninger om udbud
Antal modtagne bud: 2

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 43271911

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:

Actions regarding the procedure (e.g. decisions regarding award of contract) must be submitted within 45 calendar days from the day after the publication of a contract award notice in the Official Journal of the EU.

Kilde: OJS 2021/S 118-310922 (2021-06-16)

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