Contract on the Delivery of SaaS Regarding a Library Service Platform for the Danish Parliament Library

The Danish Parliament

The Danish Parliament Library’s (DPL) request is for a Library Services Platform (LSP) combined with a discovery layer and a bibliographic data repository.

Deadline
Fristen for modtagelse af bud var på 2021-04-20. Indkøbet blev offentliggjort på 2021-03-19.

Hvem?

• The Danish Parliament

Hvad?

• Programpakke til biblioteksstyring › System til biblioteksstyring
• Database- og operativsystemprogrampakke › Databasesystemer
• It-tjenester: rådgivning, programmeludvikling, internet og support › Programmering af software og konsulentvirksomhed

Hvor?

• Hovedstaden › Byen København

Indkøbshistorik

Dato	Dokument
2021-03-19	Udbudsbekendtgørelse
2021-04-23	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2021-03-19)
Ordregivende myndighed
Navn og adresser
Navn: The Danish Parliament
Nationalt registreringsnummer: 55494312
Postadresse: Christiansborg
Postby: København K
Postnummer: 1240
Land: Danmark 🇩🇰
Kontaktperson: Niels H. Jensenius
Telefon: +45 33373482 📞
E-mail: niels.jensenius@ft.dk 📧
Region: Byen København 🏙️
URL: www.ft.dk 🌏
Kommunikation
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=295996&B=KA 🌏
URL for deltagelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=295996&B=KA 🌏

Objekt
Omfanget af udbuddet
Titel:
“Contract on the Delivery of SaaS Regarding a Library Service Platform for the Danish Parliament Library”
Produkter/tjenester: System til biblioteksstyring 📦
Kort beskrivelse:
“The Danish Parliament Library’s (DPL) request is for a Library Services Platform (LSP) combined with a discovery layer and a bibliographic data repository.”
Anslået værdi uden moms: DKK 2 500 000 💰

1️⃣
Yderligere produkter/tjenester: Programpakke til biblioteksstyring 📦
Yderligere produkter/tjenester: Databasesystemer 📦
Yderligere produkter/tjenester: Programmering af software og konsulentvirksomhed 📦
Sted for udførelsen: Byen København 🏙️
Hovedsted eller sted for udførelsen: København K.
Beskrivelse af udbuddet:
“The request is for a software-as-a-service solution running on a hosted environment and maintained by the contractor, with strict demands for...”

Beskrivelse af udbuddet

The request is for a software-as-a-service solution running on a hosted environment and maintained by the contractor, with strict demands for confidentiality, integrity and availability of data (see appendices 5 and 10).
Main library functions to be met are detailed in Appendix 2, and include:
— end-user oriented interface (discovery layer), with approximately 1 500 registered end users,
— user management in combination with internal and external services,
— circulation of physical items,
— Electronic resource management (ERM), link resolution and access control,
— acquisition services for print and electronic resources,
— management of bibliographic metadata,
— Inter-Library Loan (ILL) closely integrated with the Danish national ILL-infrastructure,
— statistics and analytics tools,
— migration of data from DPL’s current ALEPH installation to one back-end system (the LSP).
DPL runs a variety of other services that needs to integrate with the hosted system solution. Integrations can be done in multiple ways, and DPL needs to achieve efficient integrations with the LSP and/or discovery layer based on recognized standards and the availability of two-way communication through open APIs.
An important task for the DPL is to provide end-users with access to licensed electronic information resources. The ERM processes must show robust performance.
The discovery layer provides an end-user oriented interface that allows users to search, find and gain access to information resources that are either held by the library or that the library will obtain for the user.
As part of implementation of the LSP, data from the DPL’s current ALEPH installation needs to be migrated to the LSP. Relevant supplementary data from auxiliary systems (such as external systems whose functionality will be supported by the LSP) may be included in this migration.
Approximately 15 library staff users will need system access to the LSP. The current number of bibliographic titles is more than 70 000, and there are presently some 1 500 registered library end-users. As this is a current status, the LSP must be able to handle a larger number of bibliographic titles and end-users.
After delivery of the Solution, in the time to come, DPL intend to order further integrations. Likewise, DPL intend to order consultancy assistance in relation to assist DPL’s utilization of one or more further functionalities.

Kriterier for tildeling
Prisen er ikke det eneste tildelingskriterium, og alle kriterier er kun anført i udbudsdokumenterne
Omfanget af udbuddet
Anslået samlet værdi ekskl. moms: DKK 2 500 000 💰
Varighed
Startdato: 2021-08-16 📅
Oplysninger om begrænsningerne i antallet af ansøgere, der kan indbydes
Påtænkt antal ansøgere: 3
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:
“The limitation of candidates invited to tender will take place after an evaluation of which candidates have documented the most relevant deliveries, see...”

Juridiske, økonomiske, finansielle og tekniske oplysninger
Økonomisk og finansiel stilling
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The candidate must submit the European Single Procurement Document (‘ESPD’) with the following information: The candidate's total annual turnover in the...”
Betingelser for deltagelse

“As a minimum requirement, a total annual turnover of at least DKK 5 000 000 million is required in each of the three latest annual reports/financial...”
Teknisk og faglig kompetence
Liste og kortfattet beskrivelse af udvælgelseskriterier:
“The candidate must submit the ESPD with the following information: A list of the 5 most significant comparable services, see sections II.1.4) and II.2.4),...”

Liste og kortfattet beskrivelse af udvælgelseskriterier

The candidate must submit the ESPD with the following information:
A list of the 5 most significant comparable services, see sections II.1.4) and II.2.4), that the candidate has carried out in the latest 3 years before the expiry of the deadline for application.
Only references relating to services carried out at the time of application will be given importance in the evaluation of which candidates have documented the most relevant deliveries, see section II.2.9) and in the evaluation of whether the minimum requirements regarding technical and professional capacity have been complied with, see below. Hence, in the case of an ongoing task, only the part of the services already performed at the time of application will be included in the evaluation of the reference.
Each reference is requested to include a brief description of the deliveries made. The description of the delivery should include a clear description of the services set out in sections II.1.4) and II.2.4) to which the delivery related and the candidate's role(s) in the performance of the delivery. The reference is furthermore requested to include the financial value of the delivery (amount), the date of delivery and the name of the customer (recipient).
When indicating the date of the delivery, the candidate is requested to indicate the date of commencement and finalisation of the delivery. If this is not possible, for example if the tasks were performed on a continuous basis under a framework agreement, the candidate is asked to indicate the specification of the date.
No more than 5 references may be stated, irrespective of whether the candidate is a single operator, whether the candidate relies on the technical capacity of other entities, or whether the candidate is a group of opera-tors (e.g. a consortium).
If the candidate relies on the professional experience of other entities for the performance of specific parts of the services comprised by the contract, see section II.2.4), such specific parts of the services under the contract must be performed by the entity on which the candidate relies.
The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of technical and professional ability, see section III.1.3) and the candidate's compliance with the selection criterion, see section II.2.9).
Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.
No additional documentation of technical and professional capacity will be required from the candidate. However, the contracting entity reserves the right to contact the candidate or the customer stated in the reference for confirmation of the information stated in the reference, including the dates of the reference indicated.

Betingelser i forbindelse med kontrakten
Betingelser for opfyldelse af kontrakten:
“The contract has incorporated the corporate social responsibility considerations, as appropriate, as laid down in the conventions on the basis of which the...”

Procedure
Type af procedure
Konkurrencepræget procedure med forhandling
Oplysninger om forhandling
Den ordregivende myndighed forbeholder sig ret til at tildele kontrakten på grundlag af de første tilbud uden at føre forhandlinger
Administrative oplysninger
Frist for modtagelse af bud eller ansøgninger om deltagelse: 2021-04-20 08:00 📅
Anslået dato for afsendelse af invitationer til at afgive tilbud eller deltage til udvalgte ansøgere: 2021-04-23 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: dansk 🗣️
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Nedenstående tidsramme er udtrykt i antal måneder.
Minimumsfrist, inden for hvilken tilbudsgiveren skal opretholde tilbuddet: 6

Supplerende oplysninger
Yderligere oplysninger

“Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the...”

Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the contracting entity, see the address set out in section I.3). The tendering procedure may be accessed under the tab ‘Ongoing public invitations to tender’. For access to the procurement documents, the candidate must be registered or register as a user.
If the application contains several versions of the same document, the latest uploaded version will apply. All communication in connection with the tender procedure, including questions and answers, must be by way of the electronic tendering system. Questions must be submitted not later than 6 April 2021 12.00 noon. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than 6 days before expiry of the application deadline. Questions received later than 6 days before expiry of the deadline cannot expect to be answered.
Interested operators are requested to keep updated via the electronic tendering system. If the candidate encounters problems with the system, contact support by e-mail, dksupport@eu-supply.com, or telephone (+45) 70 20 80 14.
The candidate must as its application submit an ESPD as preliminary documentation of the circumstances set out in section 148(1) paras (1)-(3) of the Danish Public Procurement Act (udbudsloven). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate/tenderer relies.
The candidate must also submit a letter of commitment in which the entity/entities on which the candidate relies has/have undertaken joint and several liability with the candidate if the candidate is awarded the contract. The form is enclosed as an attachment to the tender specifications.
The candidate will be excluded from participation in the tender procedure if the candidate is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act, unless the candidate has submitted sufficient documentation of its reliability in accordance with section 138 of the Danish Public Procurement Act.
The voluntary grounds for exclusion are applied in compliance with the principle of proportionality. Hence, trivial matters cannot result in the exclusion of the candidate. Several matters which, individually, are trivial in nature may, however, give rise to exclusion of the candidate.
Before the decision to award the contract is made, the tenderer to whom the contracting entity intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act.
As regards sections II.1.5) and II.2.6), it should be noted that the amount is an estimate of the expected contract price for the entire term of the contract, including the price of all options. The estimate is based on charges of implementation, continuing services and services that is paid for on the basis of actual time consumption and any other charges based on hours used cf. Appendix 4. As regards section II.2.9) it should be noted that each candidate may only submit one application for pre-qualification.
The contracting entity may use the procedure of section 159(5) of the Danish Public Procurement Act in the event that applications or tenders do not comply with the formal requirements of the procurement documents.
The contracting entity may choose to award the contract on the basis of the first initial tender.

Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Nævnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405600 📞
E-mail: klfu@naevneneshus.dk 📧
URL: https://klfu.naevneneshus.dk/ 🌏
Gennemgangsprocedure
Præcise oplysninger om fristerne for gennemgangsprocedurer:
“Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at...”

Præcise oplysninger om fristerne for gennemgangsprocedurer

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procure-ment before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act and section 171(2) of the Danish Public Procurement Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Un-ion that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published;
2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision;
3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act;
4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Com-plaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.
The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board’s own complaints procedure is available at https://klfu.naevneneshus.dk/

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Land: Danmark 🇩🇰
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
URL: http://www.kfst.dk 🌏
Kilde: OJS 2021/S 058-146110 (2021-03-19)

Bekendtgørelse om indgåede kontrakter (2021-04-23)
Objekt
Omfanget af udbuddet
Kort beskrivelse:
“The Danish Parliament Library’s (DPL) request is for a Library Services Platform (LSP) combined with a Discovery Layer and a bibliographic data repository.”
Beskrivelse
Beskrivelse af udbuddet:
“The request is for a software-as-a-service solution running on a hosted environment and maintained by the contractor, with strict demands for...”

Beskrivelse af udbuddet

The request is for a software-as-a-service solution running on a hosted environment and maintained by the contractor, with strict demands for confidentiality, integrity and availability of data (see appendices 5 and 10).
Main library functions to be met are detailed in Appendix 2, and include:
— end-user oriented interface (Discovery Layer), with approximately 1.500 registered end users,
— user management in combination with internal and external services,
— circulation of physical items,
— Electronic resource management (ERM), link resolution and access control,
— acquisition services for print and electronic resources,
— management of bibliographic metadata,
— Inter-Library Loan (ILL) closely integrated with the Danish national ILL-infrastructure,
— statistics and analytics tools,
— migration of data from DPL’s current ALEPH installation to one back-end system (the LSP).
DPL runs a variety of other services that needs to integrate with the hosted system solution. Integrations can be done in multiple ways, and DPL needs to achieve efficient integrations with the LSP and/or Discovery layer based on recognized standards and the availability of two-way communication through open APIs.
An important task for the DPL is to provide end-users with access to licensed electronic information resources. The ERM processes must show robust performance.
The Discovery layer provides an end-user oriented interface that allows users to search, find and gain access to information resources that are either held by the library or that the library will obtain for the user.
As part of implementation of the LSP, data from the DPL’s current ALEPH installation needs to be migrated to the LSP. Relevant supplementary data from auxiliary systems (such as external systems whose functionality will be supported by the LSP) may be included in this migration.
Approximately 15 library staff users will need system access to the LSP. The current number of bibliographic titles is more than 70.000, and there are presently some 1 500 registered library end-users. As this is a current status, the LSP must be able to handle a larger number of bibliographic titles and end-users.
After delivery of the solution, in the time to come, DPL intend to order further integrations. Likewise, DPL intend to order consultancy assistance in relation to assist DPL’s utilization of one or more further functionalities.

Kriterier for tildeling
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vægtning): 50 %
Kvalitetskriterium (navn): Security of supply
Kvalitetskriterium (vægtning): 20 %
Pris (justeringskoefficient): 30 %

Procedure
Administrative oplysninger
Tidligere offentliggørelse vedrørende denne procedure: 2021/S 058-146110

Tildeling af kontrakt

1️⃣
Kontraktnummer: 1
Titel:
“Contract on the Delivery of SaaS Regarding a Library Service Platform for the Danish Parliament Library”
Oplysninger om ikke-tilskudsgivende
Andre årsager (afbrydelse af proceduren)

Supplerende oplysninger
Yderligere oplysninger

“The decision of the cancellation is due to the need of ensuring an effective competition for the contract.”
Gennemgangsprocedure
Præcise oplysninger om fristerne for gennemgangsprocedurer:
“Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at...”

Præcise oplysninger om fristerne for gennemgangsprocedurer

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procure-ment before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1), para (1) of the Act and section 171(2) of the Danish Public Procurement Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Un-ion that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
2) 30 calendar days calculated from the day after the day when the contracting entity has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.
3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.
4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.
The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board’s own complaints procedure is available at https://klfu.naevneneshus.dk/

Kilde: OJS 2021/S 082-211224 (2021-04-23)

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