The Danish HEMS service — 4 Helikcopters, Pilots and HEMS Crewmembers

Central Denmark Region

The tender will include four helicopters, pilots and HEMS crew members for the operation of helicopter emergency medical services in Denmark. The contracting authorities will provide the doctors. The detailed terms of the operation of the services appear from draft ‘Contract on the operation of helicopter emergency medical services’, which is included as part of the tender documents. The draft contract is subject to negotiation.
The national Danish HEMS service was established by the five regions of Denmark and provides nationwide coverage using four EC-135 helicopters. The helicopters are staffed with a pilot, a HEMS Crew Member (HCM) and a doctor. The service is primarily dispatched to patients with acute life-threatening illnesses or traumatic injury but is also used for inter-hospital patient transfers in minor scale. The HEMS service is a 24/7 single pilot operation with a HEMS Crew Member.

Deadline

Fristen for modtagelse af bud var på 2020-11-09. Indkøbet blev offentliggjort på 2020-10-07.

Hvem?

• Central Denmark Region

Hvad?

Hvor?

Indkøbshistorik

Dato	Dokument
2020-10-07	Udbudsbekendtgørelse
2020-12-03	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2020-10-07)
Objekt
Omfanget af udbuddet
Titel: Lufttransport
Kort beskrivelse:

The tender will include four helicopters, pilots and HEMS crew members for the operation of helicopter emergency medical services in Denmark. The contracting authorities will provide the doctors. The detailed terms of the operation of the services appear from draft ‘Contract on the operation of helicopter emergency medical services’, which is included as part of the tender documents. The draft contract is subject to negotiation. The national Danish HEMS service was established by the five regions of Denmark and provides nationwide coverage using four EC-135 helicopters. The helicopters are staffed with a pilot, a HEMS Crew Member (HCM) and a doctor. The service is primarily dispatched to patients with acute life-threatening illnesses or traumatic injury but is also used for inter-hospital patient transfers in minor scale. The HEMS service is a 24/7 single pilot operation with a HEMS Crew Member.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Lufttransport 📦
Yderligere CPV-kode: Lufttransport 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Udbud med forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Regional eller lokal myndighed
Navn på ordregivende myndighed: Central Denmark Region
Postadresse: Skottenborg 26
Postnummer: 8800
Postby: Viborg
Kontakt
Internetadresse: http://www.udbud.rm.dk 🌏
E-mail: johannes.traberg@ph.rm.dk 📧
Telefon: +45 78414806 📞
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=281523&B=REGIONMIDT 🌏
URL til deltagelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=281523&B=REGIONMIDT 🌏

Reference
Datoer
Afsendelsesdato: 2020-10-07 📅
Tilbudsfrist: 2020-11-09 📅
Offentliggørelsesdato: 2020-10-12 📅
Startdato: 2021-07-06 📅
Slutdato: 2033-05-01 📅
Identifikatorer
Bekendtgørelsesnummer: 2020/S 198-480172
Henviser til bekendtgørelse: 2020/S 107-259457
EUT-S-nummer: 198
Yderligere oplysninger

The tender comprise parallel solutions for a contract of indefinite duration including a 10-year period of non-terminability and a fixed-term 10-year contract, respectively. Accordingly, the term of the contract, cf. clause II.2.7) must be read against this background. In addition, the estimated total value stated is expressive of the expected value over a contract term of 10 years.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The national Danish HEMS service was established by the five regions of Denmark and provides nationwide coverage using four EC-135 helicopters. The helicopters are staffed with a pilot, a HEMS Crew Member (HCM) and a doctor. The service is primarily dispatched to patients with acute life-threatening illnesses or traumatic injury but is also used for inter-hospital patient transfers in minor scale. The HEMS service is a 24/7 single pilot operation with a HEMS Crew Member.

Anslået samlet værdi: 170 000 000 EUR 💰
Kort beskrivelse:

The four helicopters complete around 4 230 operations/3 341 flight hours a year. The crew utilises NVIS in order to land close to the accident scene at night-time and they use point in space procedures when landing at hospitals in difficult weather-conditions. Roughly 20 percent of the operations are executed using NVIS and around 10 percent include the use of the onboard instruments (IFR).

The four helicopters that constitute the HEMS-service are situated in Saltum on landside, Billund Airport, Ringsted Airfield and Skive on landside. On each location the regions have established a base with accommodation facilities for the crew and a hanger for the helicopter which allows for minor maintenance facilities. The bases are owned by the regions and are made available for the provider free of charge. The bases are designed to ensure rapid response to emergency calls, and therefore — during daytime — the crew can be airborne 4½ minutes after the sound of the alarm.

The contracting authorities have provided basis for submission of parallel bids. Consequently, the tenderers must submit tenders for four small helicopters as well as a parallel tender for two larger helicopters and two small helicopters. In addition, the tenderers must submit tenders for a contract of indefinite duration as well as a fixed-term contract for 10 years.

Anslået værdi uden moms: 170 000 000 EUR 💰
Beskrivelse af mulighederne:

The contracting authorities have an option of extending the number of emergency medical helicopters by two helicopters, from four emergency medical helicopters to six emergency medical helicopters.

The said option may be exercised for one helicopter (one emergency medical helicopter) at a time.

The contracting authorities must exercise the option in writing at a notice of no less than 2 years, unless otherwise agreed.

Yderligere oplysninger:

Sted for udførelsen
Hovedsted eller sted for udførelsen: Denmark.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

Applicants are excluded from participating in the tender procedure if they are subject to the grounds for exclusion laid down in ss 135-137 of the Danish Public Procurement Act (udbudsloven).

Applicants must possess a valid AOC (Air Operator Certificate) and be certified in an EASA member state or an associated state. The contracting authorities reserve their right to demand documentation thereof prior to pre-qualification, and the applicants are therefore urged to enclose this documentation with the application.

Økonomisk og finansiel stilling:

Applicants are requested to provide the following information which must be provided for each of the three most recent financial years available and having ended:

• annual revenue

• equity

• profit/loss before tax

• solvency ratio.

The said information must be provided by completing part IV, Clause B, of the ESPD.

Mindstekrav til niveauet:

The contracting authorities impose the following minimum requirements as to applicants' economic and financial capacity:

• the applicant must have an equity of a minimum of EUR 7 million;

• the applicant must have had a pre-tax profit in two of the past 3 financial years;

• the applicant must have a solvency ratio of 20 %.

Since it is of quite decisive importance to the contracting authorities that the operator to perform the core task of the contract for which tenders are invited, i.e. the HEMS operations, has financial resilience to handle the task throughout the entire contract period, it is a requirement that the said operator, seen in isolation, fulfils the aforesaid minimum requirements of the applicant’s economic and financial capacity. Consequently, the operator is not able to base its services on the economic and financial capacity of other entities in relation to the fulfilment of the minimum requirements.

Teknisk og faglig kompetence:

Applicants must provide information in the ESPD as to applicants' most important references in respect of operation of helicopter emergency medical services.

Applicants are urged to state as follows in respect of each reference both in the ESPD and in the separate document – reference list of the tender documents:

(i) period within which the services were rendered;

(ii) name of the customer and contact information;

(iii) brief description of the contract, including:

(a) the applicant's role in performing the contract;

(b) the HEMS provided in regards to:

(i) experience with single pilot solution;

(ii) ability to perform HEMS day and night;

(iii) ability to perform IFR, GPS-PinS, ARA, etc.

(iv) experience with flight operational development projects initiated and executed.

On behalf of the customer

(iv) the applicant’s management of work environment under the contract;

(v) pending cases regarding the contract/reference;

(vi) the applicant's yearly fee and total fee for the service.

a. If the tenderer is not allowed to specify the exact fee, please enter the approximate

Fee per Million (Euro).

(i) fee below EUR 5 million

(ii) fee above EUR 5 million

(iii) fee above EUR 8 million.

(vii) number of bases involved in the services by the applicant.

Such information is provided by completing part IV, Clause C, of the ESPD and the contracting authorities also urge the applicants to fill in the information in the separate reference list of the tender documents. If the applicant so wishes, the applicant may instead enclose a list of references in a separate appendix. If so, the ESPD must include a reference to such appendix only.

The contracting authorities reserve the right to contact the references stated for an elaboration thereof.

Mindstekrav til niveauet:

• The applicant must document:

— a minimum of one reference covering operation of a helicopter emergency service with annual revenues of a minimum of EUR 8 million and a contract term of a minimum of 3 years or

— a minimum of two references covering operation of a helicopter emergency medical service with annual revenues of a minimum of EUR 5m and a contract term of a minimum of 3 years.

— the references must be pending or have been concluded within the past 3 years. With respect to pending references, it is furthermore a requirement that the helicopter emergency medical service must have been in operation for a minimum of 2 years.

It is noted that it is a requirement under the contract that the HEMS operations are performed by the applicant/that part of the applicant team fulfilling the aforesaid minimum requirements of the applicant’s technical and professional capacity, see s. 144(8) of the Public Procurement Act. The HEMS operations are consequently deemed to be a key task under the Contract for which tenders are invited.

Procedure
Retsgrundlag: 32014L0024
Mindste antal ansøgere: 3
Største antal ansøgere: 4
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

In the event of more than 3 applicants not excluded from participating in the tender procedure and otherwise compliant, the Contracting Authorities will select the 3-4 tenderers on the basis of the references provided by the applicants as well as the financial capacity in respect of the financial ratios stated for annual revenue, equity, profit/loss before tax and solvency ratio. In this process the contracting authorities will primarily select the tenderers on the basis of the listed relevant references and secondly on the basis of the financial capacity in respect of the financial ratios.

When evaluating the applicants’ references, importance will be attached to the quality and the relevance of the references, including that the references are comparable with the contract tendered for in relation to size and complexity. Great importance will be attached to the applicant having stated references in respect of the applicant’s experience with HEMS with regard to:

• experience with single pilot solution

• ability to perform HEMS day and night

• ability to perform IFR, GPS-PinS, ARA.

In a similar climate/in weather conditions similar to Danish conditions, including in relation to low cloud ceiling, poor visibility and risk of ice formation.

Consequently, the contracting authorities will make an overall evaluation of the applicants who have the best technical and economic capacity and select the tenderers on the basis thereof.

Tidspunkt for modtagelse af tilbud: 12:00
Dato for afsendelse af opfordringer: 2020-11-20 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: dansk 🗣️
engelsk 🗣️
Tilbuddets gyldighedsperiode: 3 måneder
Kriterier for tildeling
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vægtning): 40
Kvalitetskriterium (navn): Reliability of operation
Kvalitetskriterium (vægtning): 30
Pris (justeringskoefficient): 30

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 29190925
Navn på ordregivende myndighed: The North Denmark Region
Nationalt registreringsnummer: 29190941
Postadresse: Niels Bohrs Vej 30
Postby: Aalborg Ø
Postnummer: 9200
Land: Nordjylland 🏙️
Navn på ordregivende myndighed: The Region of Southern Denmark
Nationalt registreringsnummer: 29190909
Postadresse: Damhaven 12
Postby: Vejle
Postnummer: 7100
Land: Syddanmark 🏙️
Navn på ordregivende myndighed: Region Zealand
Nationalt registreringsnummer: 29190658
Postadresse: Alléen 15
Postby: Sorø
Postnummer: 4180
Land: Sjælland 🏙️
Navn på ordregivende myndighed: The Capital Region of Denmark
Nationalt registreringsnummer: 29190623
Postadresse: Kongens Vænge 2
Postby: Hillerød
Postnummer: 3400
Land: Hovedstaden 🏙️
Kontakt
Enhed: Johannes Traberg Christensen
Køberprofilens adresse: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/253854 🌏
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=281523&B=REGIONMIDT 🌏

Supplerende oplysninger
Gennemgå organ
Navn: Complaints Board for Public Procurement
Postadresse: Nævnenes Hus, Tolboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Oplysninger om frister for klageprocedurer:

Complaints about the tender procedure must be submitted to the Complaints Board for Public Procurement according to s. 7 of Act No 593 of 2 June 2016 on the Complaints Board for Public Procurement. Complaints about not obtaining pre-qualification must be received by the Complaints Board no later than 20 calendar days after the day on which the contracting authority has announced who has obtained pre-qualification. A complaints fee of DKK 20 000 must be paid at the same time. Other complaints must be received by the Complaints Board for Public Procurement no later than 45 days after the day on which the contracting authority has published an announcement in the Official Journal of the European Union stating that the contracting authority has entered into a contract. Concurrently with the submission of a complaint to the Complaints Board at the latest, the claimant must notify the contracting authority about the submission of the complaint to the Complaints Board and about whether the complaint has been submitted during the standstill period. Where the complaint has not been submitted during the standstill period, the claimant must also indicate whether a stay of execution is requested on the complaint. Furthermore, reference is made to the website of the Complaints Board for Public Procurement http://klfu.dk

Organ med ansvar for mæglingsprocedurer
Samme som: Gennemgå organ
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Competition and Consumer Authority
Postadresse: Carl Jacobsensvej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagevejledning-0 🌏
Kilde: OJS 2020/S 198-480172 (2020-10-07)

Bekendtgørelse om indgåede kontrakter (2020-12-03)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2020-12-03 📅
Offentliggørelsesdato: 2020-12-08 📅
Identifikatorer
Bekendtgørelsesnummer: 2020/S 239-591408
Henviser til bekendtgørelse: 2020/S 198-480172
EUT-S-nummer: 239

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The four helicopters complete around 4230 operations/3341 flight hours a year. The crew utilises NVIS in order to land close to the accident scene at night-time and they use point in space procedures when landing at hospitals in difficult weather-conditions. Roughly 20 percent of the operations are executed using NVIS and around 10 percent include the use of the onboard instruments (IFR).

Reference
Yderligere oplysninger

Cancellation.

The tender procedure is cancelled because of insufficient competition.

Kilde: OJS 2020/S 239-591408 (2020-12-03)

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