Negotiated Procedure of Explosive Detection Systems (EDS) for Billund Lufthavn A/S

Billund Lufthavn A/S

In order to meet new EU standards for security in European Airports an update of the contracting authority’s existing baggage handling system and security checkpoint of baggage is planned at Billund Lufthavn.

Deadline

Fristen for modtagelse af bud var på 2020-02-18. Indkøbet blev offentliggjort på 2020-01-17.

Hvem?

• Billund Lufthavn A/S

Hvad?

Hvor?

• Danmark › Syddanmark

Indkøbshistorik

Dato	Dokument
2020-01-17	Udbudsbekendtgørelse
2020-07-10	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2020-01-17)
Objekt
Omfanget af udbuddet
Titel: Udstyr til detektering af sprængstoffer
Kort beskrivelse:

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Bygge og anlæg
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Udstyr til detektering af sprængstoffer 📦
Yderligere CPV-kode: Udstyr til scanning af bagage 📦
Sted for udførelsen
NUTS-region: Syddanmark 🏙️

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Forsyningsvirksomhed
Navn på ordregivende myndighed: Billund Lufthavn A/S
Postadresse: Passagerterminalen 10
Postnummer: 7190
Postby: Billund
Kontakt
Internetadresse: https://www.bll.dk 🌏
E-mail: kontakt@tohv.dk 📧
URL til dokumenter: https://tender.konnect.dk/invite/650 🌏
URL til deltagelse: https://tender.konnect.dk/invite/650 🌏

Reference
Datoer
Afsendelsesdato: 2020-01-17 📅
Tilbudsfrist: 2020-02-18 📅
Offentliggørelsesdato: 2020-01-21 📅
Startdato: 2020-07-01 📅
Identifikatorer
Bekendtgørelsesnummer: 2020/S 014-029347
EUT-S-nummer: 14
Yderligere oplysninger

It will be possible for pre-qualified tenderer’s to inspects the specific location in Billund Lufthavn intended for the installation of the new EDS. The inspection will be held as one unified inspection for all the pre-qualified tenderer’s who wishes to attend. See tender conditions Section 1.4.2).

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The contracting authority intends to invest in new conveyor belts for baggage also called baggage handling systems (herein referred to as BHS) and to implement new ECAC approved Explosive Detection Systems (herein referred to as EDS) in it's security

Check of checked baggage.

This tender regard a contract on the delivery, installation and commissioning of 2 EDS as well as ongoing service agreement for 2 years after the expiration of the warranty. The requirements for the EDS are described in detail in contract appendix A – Specifications and requirements.

All negotiations will follow the same process, see below:

1) Prior to the negotiating meeting, the contracting authority will send out a meeting agenda;

2) A short note on the assessment of the initial tender will be enclosed with the agenda. the note contains the contracting authority’s assessment of relevant opportunities for improvement in the initial tender, as well as any identified reservations which the contracting authority regards as reservations concerning the contents of the tender documents.

(a) reservations mean descriptions which may or must result in non-compliance if the reservation is also made in the final tender.

3) The tenderer will have the opportunity to comment on different views on matters stated in the forwarded note.

4) 1 negotiating meeting will subsequently be held per tenderer.

The contracting authority points out that:

— only the contents of the final tender will form the basis for the evaluation of the tender and thus the basis for awarding the contract;

— fundamental elements will not form part of the negotiations;

— the criteria for awarding the contract and their weighting must remain stable throughout the procurement procedure, and they will consequently not form part of the negotiations;

— the contracting authority does not offer any fee for participation in the invitation to tender, including the negotiating process;

— the contracting authority will document the entire process in the form of internal minutes of the meetings.

Concurrent notification will be given to the tenderers about all matters, including any changes to the contents of the tender documents.

Beskrivelse af fornyelser: See draft for contract Section 1.10.
Beskrivelse af mulighederne: See Draft for Contract, Section 1.10.
Yderligere oplysninger:

See tender conditions Section 1.4.2).

Sted for udførelsen
Hovedsted eller sted for udførelsen: Billund Lufthavn A/S.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Teknisk og faglig kompetence:

— the applicant may provide up to 3 references which the applicant finds most comparable with this invitation to tender, see Section II.2.4), and which alone or jointly meet the minimum requirements, see below

—— if more references are provided, the contracting authority will only assess the 3 latest references. Latest references mean unconcluded references or references with termination closest to the tender deadline. If more references are unconcluded, the contracting authority will (where relevant) assess the references with the latest commencement date;

—— the applicant must click ‘+’ to fill in more references;

—— the references must have been carried out within the last 3 years calculated from the date of the application deadline;

—— the contracting authority will disregard references concluded more than 3 years before the application deadline;

—— for references with an older commencement date, but where services (part assignments) have been concluded within the last 3 years, the contracting authority will only assess the services (part assignments) which the applicant has performed within the last 3 years calculated from the application deadline. The applicant is responsible for specifying the contents of the reference, so that the services (part assignments) in question are clearly stated.

— the references must contain the following:

1) Description: description of the assignment(s) with focus on the elements which make the reference comparable and compliant with the minimum requirements. The description may also contain information about the period(s) in which the assignment has been performed (start and conclusion dates);

2) Amount: the value of the assignment(s) in DKK, i.e. the amount paid by the customer for the performance of the assignment(s);

3) Date: date for start-up (commencement date) and date for completion (conclusion date) of the most recent assignment listed under ‘Description’. For references which have not yet been concluded, the field ‘conclusion date’ is left blank/empty;

4) Recipients: customers name incl. contact person and contact person’s telephone number.

Mindstekrav til niveauet:

It is a minimum requirement that the applicant holds at least 1 reference containing delivery of an ECAC approved Explosive Detection Systems with associated service contract to a European Airport within the last 3 years.

Liste og kortfattet beskrivelse af regler og kriterier:

The application for pre-qualification must consist of the European Single Procurement Document (ESPD), in which the requested information, cf. Section V.I.3) Additional information, must be provided. The ESPD is a self-declaration form which serves as initial documentation that the applicant, other entities or the association meets the criteria for exclusion, suitability and selection. This information must subsequently be verified.

The application for pre-qualification must be submitted via the link in Section I.3) Communication.

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:

The terms of payment must be in accordance with

— contract Appendix B – Outline of delivery, payment, demand guarantee and penalty ,and

— contract Appendix A – Specifications and requirements.

De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:

The terms of payment must be in accordance with

— contract Appendix B – Outline of delivery, payment, demand guarantee and penalty, and

— contract Appendix A – Specifications and requirements.

Betingelser for opfyldelse af kontrakten:

The contract contains terms regarding breach and complaints, cf. Draft for contract, Section 3.

Procedure
Retsgrundlag: 32014L0025
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

Among the compliant applicants which meet the requirements, cf. Section lll.1), up to 5 applicants are selected on an objective, impartial and factual basis and requested to submit tenders if 5 compliant and suitable applications are received.

If the above number of compliant and suitable applications are not received, the contracting authority will select the applicants which are compliant and suitable, as long as the contracting authority finds that the number of selected applicants can ensure adequate competition on the assignment.

The selection is made on the basis of the most relevant references, where particularly the number of and relevance of the references will be of importance.

The contracting authority will regard the following as positive:

— the tenderer has experience with delivery, installation, commissioning and service of EDS to European Airports regulated by ECAC,

— the tenderer has experience with service contracts on delivered EDS to European Airports regulated by ECAC,

— the number of references.

Tidspunkt for modtagelse af tilbud: 12:00
Dato for afsendelse af opfordringer: 2020-02-24 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder
Kriterier for tildeling
Kvalitetskriterium (navn): Technical solutions
Kvalitetskriterium (vægtning): 25
Kvalitetskriterium (navn): Quality
Education and training
Kvalitetskriterium (vægtning): 20
Pris (justeringskoefficient): 30

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 23343118
Kontakt
Enhed: Maria Kjær
URL til dokumenter: https://tender.konnect.dk/invite/650 🌏

Reference
Yderligere oplysninger

The application must consist of the European Single Procurement Document (ESPD)

The applicant fills in the ESPD electronically in the system TrueTender.

Section A: Information about the economic operator;

Section B: Information about the economic operator’s representatives;

Section C: Information about reliance on the capacities of Other Entities;

Section D: Information concerning subcontractors on whose capacity the economic operator does not rely.

Exclusion Grounds

Section A: Grounds relating to criminal convictions;

Section B: Grounds relating to the payment of taxes or social security contributions: If there are any outstanding payments, tick ‘Yes’ and state the outstanding amount;

Section C: Grounds relating to insolvency, conflicts of interest or professional misconduct:

The applicant must confirm that the applicant is not covered by the mandatory exclusion grounds laid down in Section 135(1)-(3) and Section 136 of the Danish Public Procurement Act. Otherwise, the contracting authority is obliged to exclude the applicant, see, however, Section 135(4) and (5) of the Danish Public Procurement Act.

The applicant must further confirm, that the applicant is not covered by the following optional exclusion grounds cf. Section 137 (1) of the Danish Public Procurement Act:

— conditions concerning insolvency/bankruptcy or the like cf. No 2,

— agreement for distortion of competition cf. No 4.

In this connection, reference is made to The European Commission’s guide for ESPD, which can be found under the following webside: https://ec.europa.eu/isa2/solutions/european-single-procurement-document-espd_en

In continuation of the notification of pre-qualification, the tenderer, other entities and association must, at the contracting authority’s request, submit documentation in accordance with Sections 144 and 152 of the Danish Public Procurement Act for the information provided in the ESPD in connection with the pre-qualification. How this documentation must be submitted is described in the tender conditions Section 3.1.1, 3.1.2 and 3.1.3.

The contracting authority is entitled, but not obliged, to request the tenderer, the association’s participants or other entities to supplement or specify the received documentation, see the utilities Directive art. 76 (4).

If the tenderer, the association’s participants or other entities are from Denmark, the documentation is presented in the form of a service certificate from the Danish Business Authority. The service certificate must contain information from:

— the probate court under the Danish District courts,

— the Danish Customs and Tax Administration,

— the Danish Labour Market Supplementary Pension Fund (ATP),

— the Police (the Danish Central Crime Register) Please note that a ‘declaration of consent’ must be filled in, signed and uploaded when ordering the service certificate.

The service certificate must be maximum 12 months old calculated from the deadline for submission of the service certificate as stated by the contracting authority in the letter of request.

The processing time with the Danish Business Authority is approximately 2 weeks from when the order of the service certificate has been received.

If the tenderer, one or more of the participants in the association or other entities are not from Denmark, they must, as a general rule, submit the types of documentation stipulated in e-Certis. e-Certis is an online information system which must be used to find the right documentation to be used by EU member states in connection with invitations to tender.

The applicant/tenderer is requested to seek to clarify any unclear points and uncertainties by asking questions. All questions must be submitted in TrueTender by clicking the icon ‘+’ under ’Question’. Applicants/tenderers fill in dialog box with reference and the question. By clicking ’Submit’ the question will be sent to the contracting authority.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Nævnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Oplysninger om frister for klageprocedurer:

Complaints regarding the tender procedure must be submitted to the Danish authority ‘Danish Complaints Board for Public Procument’ (‘Klagenævnet for udbud’) according to The Act on the Danish Complaints Board for Public Procurement (available on www.retsinfo.dk), Paragraph 7. Please observe that the act is not translated.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2020/S 014-029347 (2020-01-17)

Bekendtgørelse om indgåede kontrakter (2020-07-10)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter
Kontraktens art: Varer

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2020-07-10 📅
Offentliggørelsesdato: 2020-07-15 📅
Identifikatorer
Bekendtgørelsesnummer: 2020/S 135-333420
Henviser til bekendtgørelse: 2020/S 014-029347
EUT-S-nummer: 135
Yderligere oplysninger

It will be possible for prequalified tenderer’s to inspects the specific location in Billund Lufthavn intended for the installation of the new EDS. The inspection will be held as one unified inspection for all the pre-qualified tenderer’s who wishes to attend. See tender conditions section 1.4.2.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The contracting authority intends to invest in new conveyor belts for baggage also called Baggage Handling Systems (herein referred to as BHS) and to implement new ECAC approved explosive detection systems (herein referred to as EDS) in it's security

check of checked baggage.

This tender regard a contract on the delivery, installation and commissioning of two (2) EDS as well as ongoing service agreement for two years after the expiration of the warranty. The requirements for the EDS are described in detail in contract appendix A —specifications and requirements.

All negotiations will follow the same process, see below

1) prior to the negotiating meeting, the contracting authority will send out a meeting agenda.

2) a short note on the assessment of the initial tender will be enclosed with the agenda.

The note contains the contracting authority’s assessment of relevant opportunities for improvement in the initial tender, as well as any identified reservations which the contracting authority regards as reservations concerning the contents of the tender documents.

(a) Reservations mean descriptions which may or must result in non-compliance if the reservation is also made in the final tender.

4) One (1) negotiating meeting will subsequently be held per tenderer.

• only the contents of the final tender will form the basis for the evaluation of the tender and thus the basis for awarding the contract;

• fundamental elements will not form part of the negotiations;

• the criteria for awarding the contract and their weighting must remain stable throughout the procurement procedure and they will consequently not form part of the negotiations;

• the contracting authority does not offer any fee for participation in the invitation to tender, including the negotiating process;

• the contracting authority will document the entire process in the form of internal minutes of the meetings.

Beskrivelse af mulighederne: See draft for contract, section 1.10.
Yderligere oplysninger:

See tender conditions section 1.4.2.

Procedure
Kriterier for tildeling
Kvalitetskriterium (navn): Education and Training

Reference
Yderligere oplysninger

Billund Lufthavn A/S has assessed that some of the competition parameters in the tender document contract appendix A — specifications and requirements, are unsuitable as competition parameters, as they, due to ambiguities, do not provide a basis for a correct contract award decision.

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:

Complaints regarding the tender procedure must be submitted to the Danish authority ‘Danish Complaints Board for Public Procument’ (‘Klagenævnet for udbud’) according to the Act on the Danish Complaints Board for Public Procurement (available on www.retsinfo.dk), paragraph 7. Please observe that the act is not translated.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence-og Forbrugerstyrelsen
Kilde: OJS 2020/S 135-333420 (2020-07-10)

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