Negotiated Procedure of Delivery of Carry-on Baggage Security Lanes and Trays for Billund Lufthavn A/S

Billund Lufthavn A/S

In order to improve the efficiency, quality, and passenger experience at Billund Lufthavn an update of the security checkpoint facilities is planned at Billund Lufthavn.

Deadline

Fristen for modtagelse af bud var på 2020-08-24. Indkøbet blev offentliggjort på 2020-07-03.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• Houlberg Instrumentering A/S

Hvem?

• Billund Lufthavn A/S

Hvad?

• Bagagehåndteringssystem › Bagagehåndteringsudstyr

Hvor?

• Syddanmark › Sydjylland

Indkøbshistorik

Dato	Dokument
2020-07-03	Udbudsbekendtgørelse
2021-04-06	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2020-07-03)
Objekt
Omfanget af udbuddet
Titel: Bagagehåndteringssystem
Kort beskrivelse:

In order to improve the efficiency, quality, and passenger experience at Billund Lufthavn an update of the security checkpoint facilities is planned at Billund Lufthavn.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Bagagehåndteringssystem 📦
Yderligere CPV-kode: Bagagehåndteringsudstyr 📦
Sted for udførelsen
NUTS-region: Sydjylland 🏙️

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Forsyningsvirksomhed
Navn på ordregivende myndighed: Billund Lufthavn A/S
Postadresse: Passagerterminalen 10
Postnummer: 7190
Postby: Billund
Kontakt
Internetadresse: https://www.bll.dk 🌏
E-mail: kontakt@tohv.dk 📧
URL til dokumenter: https://tender.konnect.dk/invite/695 🌏
URL til deltagelse: https://tender.konnect.dk/invite/695 🌏

Reference
Datoer
Afsendelsesdato: 2020-07-03 📅
Tilbudsfrist: 2020-08-24 📅
Offentliggørelsesdato: 2020-07-07 📅
Startdato: 2020-12-20 📅
Identifikatorer
Bekendtgørelsesnummer: 2020/S 129-317601
EUT-S-nummer: 129
Yderligere oplysninger

It will be possible for all interested economic operators to visit Billund Lufthavn and to inspect the relevant security area as a part of the normal travel and check-inn procedure. However, due to the current Covid-19 situation and its unknown duration, Billund Lufthavn has decided to record a short video presentation, see tender conditions, section 1.4.3).

Objekt
Omfanget af udbuddet
Kort beskrivelse:

In order to improve the efficiency, quality, and passenger experience at Billund Lufthavn an update of the security checkpoint facilities is planned. Billund Lufthavn intends to invest in up to 6 new carry-on baggage security lanes and to implement remote screening of the carry-on baggage. Moreover, Billund Lufthavn expects to increase the capacity of the carry-on baggage checking process. The initial order will be for 4 new carry-on baggage security lanes, combined with an option for another 1 + 1 new carry-on baggage security lane. Please refer to draft for contract, section 1.8 for further information on the option for further deliveries.This tender is regarding a contract on the delivery, installation, commissioning and maintenance of up to 6 (4 + 1 + 1) lanes for carry-on baggage screening including delivery of normal trays and trays for fluids, hereinafter collectively referred to as ‘the Delivery’.The present installed X-ray machines are to be incorporated into the new security lane. The security lanes must be equipped with a tray return system. Trays approved for the present X-ray machines are included in the tender. Billund Lufthavn intends to enter into contract with one contractor for the delivery of lanes for carry-on baggage screening including trays.The requirements for the lanes and trays are described in more detail in contract Appendix A – Minimum requirements and competitive parameters. The tenderer must submit a tender for the total delivery.

All negotiations will follow the same process, see below:

1) prior to the negotiating meeting, Billund Lufthavn will send out a meeting agenda;

2) a short note on the assessment of the initial tender will be enclosed with the agenda. The note contains Billund Lufthavn’s assessment of relevant opportunities for improvement in the initial tender, as well as any identified reservations which Billund Lufthavn regards as reservations.

(a) reservations means descriptions which may or must result in non-compliance if the reservation is maintained in the final tender.

3) the tenderer will have the opportunity to comment on different views on matters stated in the forwarded assessment;

4) one (1) negotiation meeting will subsequently be held per tenderer. However, Billund Lufthavn reserves the right to conduct multiple negotiation meetings.

Billund Lufthavn points out that:

— only the contents of the final tender will form the basis for the evaluation of the tender and thus the basis for awarding the contract;

— fundamental elements will not form part of the negotiations;

— the criteria for awarding the contract and their weighting must remain stable throughout the procurement procedure, and they will consequently not form part of the negotiations;

— Billund Lufthavn will document the entire process in the form of internal minutes of the meetings.

Concurrent notification will be given to the tenderers about all matters, including any changes to the contents of the tender documents.

Beskrivelse af fornyelser: See draft for contract, section 1.7).
Beskrivelse af mulighederne:

As options for the main delivery:

— up to 2 additional and similar carry-on baggage security lanes;

— a maintenance contract; and

— a system for automatic returning of empty trays from reclaim positions into the automatic tray return system.

Must be offered, see draft for contract, section 1.8.

All options must be offered. However, it will be optional for Billund Lufthavn if options are to be used. Further information is to be found in contract Appendix A: minimum requirements and competitive parameters, and in draft for contract.

The option for additional lanes may be activated 1 lane at a time, or 2 lanes at the same time. The option may be activated by written notice from the contracting authority within a period of 5 years after signing the contract.

The option for delivery of an automatic infeed of empty trays from the reclaim positions must be activated, by written notice from the contracting authority, no later than the time of signing of the contract.

The option for extension of the maintenance contract must be activated no later than six (6) months before the end of the initial 2-year maintenance contract, cf. section 5. Similar option for extension of maintenance contract will apply if the option for additional lanes is chosen.

Yderligere oplysninger:

Sted for udførelsen
Hovedsted eller sted for udførelsen: Billund Lufthavn A/S.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

The applicant must state:

— total annual turnover’ for the financial statements for each of the up to last three (3) closed financial years at the time of the application deadline. If the Applicant has not existed for three (3) years, the annual turnover from the closed financial years must be stated;

— ‘Shareholder’s equity’ for the last closed financial year at the time of the application deadline.

Mindstekrav til niveauet:

It is a minimum requirement that:

— the accumulated turnover of the up to last three (3) closed financial years amounts to minimum two and a half EUR 2.5 million;

— the equity is positive in the last closed financial year. ‘Shareholder’s equity’ must be calculated/determined in accordance with the Danish Financial Statements Act, §25 (Consolidation Act no 838 of 08/08/2019).

Teknisk og faglig kompetence:

The applicant must provide up to five (5) references which the tenderer finds most comparable with this invitation to tender, see section 1.5, and which alone or jointly meet the minimum requirements, see the last section below.

— If more references are provided, Billund Lufthavn will only assess the five (5) latest references. Latest references mean not-concluded references or references with termination closest to the application deadline. If more references are not-concluded, Billund Lufthavn will (where relevant) assess the references with the latest commencement date.

— The applicant must click ‘+’ to fill in more references.

— The references must have been issued within the last five (5) years calculated from the date of expiry of the application deadline.

— Billund Lufthavn will disregard references concluded more than five (5) years before the application deadline.

— For references with an older commencement date, but where services (part assignments) have been concluded within the last five (5) years, Billund Lufthavn will only assess the services (part assignments) which the applicant has performed within the last five (5) years calculated from expiry of the application deadline. The applicant is responsible for specifying the contents of the reference, so that the services (part assignments) in question are clearly stated.

The references must contain the following:

1) description: description of the reference(s) with focus on the elements which make the reference comparable to this tender, and compliant with the minimum requirements, see the last bullet;

2) amount: the value of the assignment(s) in EUR, i.e. the amount paid by the customer for the performance of the assignment(s);

3) date: date for start-up (commencement date) and date for completion (conclusion date) of the most recent assignment listed under ‘Description’. For references which have not yet been concluded, the field ‘conclusion date’ is left blank/empty;

4) recipients: customer name incl. contact person and contact person’s telephone number.

Mindstekrav til niveauet:

It is a minimum requirement that the applicant holds at least one (1) reference containing delivery, installation, commissioning and maintenance of security lanes and trays for carry-on baggage within the last five (5) years.

Liste og kortfattet beskrivelse af regler og kriterier:

The application for pre-qualification must consist of the European Single Procurement Document (ESPD), in which the requested information, see section VI.3) Additional information, must be provided. The ESPD is a self-declaration form which serves as initial documentation that the applicant, other entities or the Association meets the criteria for exclusion, suitability and selection. This information must subsequently be verified, see tender conditions, section 3.1. The application for pre-qualification must be submitted via the link in Section 1.3) communication.

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:

The terms of payment must be in accordance with

— contract Appendix A: minimum requirements and competitive parameters;

— contract Appendix C: outline of payment, demand guarantee, penalty and billing.

De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:

The terms of payment must be in accordance with

— contract Appendix A: minimum requirements and competitive parameters;

— contract Appendix C: outline of payment, demand guarantee, penalty and billing.

Betingelser for opfyldelse af kontrakten:

The contract contains terms regarding breach and complaints, see draft for contract, section 3.

Procedure
Retsgrundlag: 32014L0025
Påtænkt antal ansøgere: 6
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:

Among the compliant Applicants which meet the requirements listed in section III.1), up to six (6) Applicants, which are selected on an objective, impartial and factual basis, are requested to submit tenders if six (6) compliant and suitable applications are received. If the above number of compliant and suitable applications are not received, Billund Lufthavn will select the applicants which are compliant and suitable, as long as Billund Lufthavn finds that the number of selected applicants can ensure adequate competition on the assignment.

The selection is made as an overall evaluation on the basis of the most relevant references, where particularly the number of and relevance of the references will be of importance.

Billund Lufthavn will regard it as positive, that the applicant, through the highest possible number of references comparable to the Delivery for Billund Lufthavn, has documented experience with delivery, installation, commissioning and maintenance of security lanes and trays as described in section II.2.4).

Tidspunkt for modtagelse af tilbud: 12:00
Dato for afsendelse af opfordringer: 2020-09-04 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
dansk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder
Kriterier for tildeling
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vægtning): 25
Kvalitetskriterium (navn): Operation and maintenance
Kvalitetskriterium (vægtning): 20
Kvalitetskriterium (navn): Time schedule and test plan
Pris (justeringskoefficient): 30

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 23343118
Kontakt
Enhed: Per Tolstrup
URL til dokumenter: https://tender.konnect.dk/invite/695 🌏

Reference
Yderligere oplysninger

The application must consist of the European Single Procurement Document (ESPD). The Applicant fills in the ESPD electronically in the system TrueTender.

The following must be completed in the ESPD:

— Section A: information about the economic operator;

— Section B: information about the economic operator’s representatives;

— Section C: information about reliance on the capacities of other entities (see section 2.2 for further details);

— Section D: information concerning subcontractors on whose capacity the economic operator does not rely.

Exclusion frounds:

— Section A: grounds relating to criminal convictions;

— Section B: grounds relating to the payment of taxes or social security contributions: if there are any outstanding payments, tick ‘Yes’ and state the outstanding amount;

— Section C: grounds relating to insolvency, conflicts of interest or professional misconduct:

The applicant must confirm that the applicant is not covered by the mandatory exclusion grounds laid down in Section 135(1)-(3) and Section 136 of the Danish Public Procurement Act. Otherwise, Billund Lufthavn is obliged to exclude the applicant, see, however, Section 135(4) and (5) of the Danish Public Procurement Act.

The applicant must further confirm, that the applicant is not covered by the following optional exclusion grounds cf. section 136 (1) of the Danish Public Procurement Act:

— breach of certain obligations cf. No 1;

— conditions concerning insolvency/bankruptcy or the like cf. No 2;

— serious negligence cf. No 3;

— agreement for distortion of competition cf. No 4;

— breach of previous public contract cf. No 5;

— improper influence of the purchaser's decision making cf. No 6.

In this connection, reference is made to The European Commission’s guide for ESPD, which can be found under the following website: https://ec.europa.eu/isa2/solutions/european-single-procurement-document-espd_en

In connection with the submission of the applicant’s application, the applicant may rely on the economic and financial standing as well as technical and/or professional ability of other entities (enterprises). The applicant must state whether this is the case in ESPD Part II, Section (C). A separately completed ESPD must be enclosed that contains the information requested in Part II, Sections A and B, Part III and Part IV, for each entity on which the applicant is relying. Part IV must be completed in respect of the capacities on which the applicant is relying in connection with the applicant’s suitability.

In connection with the final documentation, see tender conditions, section 3.1, the applicant must also ensure to enclose a letter of intent in which the other entities declare that they will make all necessary resources available to the applicant for performance of the assignment. At Billund Lufthavn’s request, the other entities must also submit documentation in accordance with section 144(4) of the Danish Public Procurement Act for the information provided in the ESPD in connection with the pre-qualification.

The association may use Appendix 1: Letter of intent but may also use its own separate appendix if the above is confirmed therein.

If the tenderer, the association’s participants or other entities are from Denmark, the documentation is presented in the form of a service certificate from the Danish Business Authority, see tender conditions, section 3.1.1. If the tenderer, one or more of the participants in the association or other entities are not from Denmark, they must, as a general rule, submit the types of documentation stipulated in e-Certis, see tender conditions, section 3.1.1.

The applicant/tenderer is requested to seek to clarify any unclear points and uncertainties by asking questions to the tender procedure. All questions must be submitted in TrueTender by clicking the icon ‘+’ under ‘Question’. Applicants/tenderers fill in dialog box with reference and the question. By clicking ‘Submit’ the question will be sent to Billund Lufthavn.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Nævnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Oplysninger om frister for klageprocedurer:

Complaints regarding the tender procedure must be submitted to the Danish authority ‘Danish Complaints Board for Public Procument‘ (‘Klagenævnet for udbud’) according to The Act on the Danish Complaints Board for Public Procurement (available on www.retsinfo.dk), paragraph 7. Please observe that the act is not translated.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2020/S 129-317601 (2020-07-03)

Bekendtgørelse om indgåede kontrakter (2021-04-06)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2021-04-06 📅
Offentliggørelsesdato: 2021-04-09 📅
Identifikatorer
Bekendtgørelsesnummer: 2021/S 069-176846
Henviser til bekendtgørelse: 2020/S 129-317601
EUT-S-nummer: 69
Yderligere oplysninger

Objekt
Omfanget af udbuddet
Kort beskrivelse:

In order to improve the efficiency, quality, and passenger experience at Billund Lufthavn an update of the security checkpoint facilities is planned. Billund Lufthavn intends to invest in up to 6 new carry-on baggage security lanes and to implement remote screening of the carry-on baggage. Moreover, Billund Lufthavn expects to increase the capacity of the carry-on baggage checking process. The initial order will be for 4 new carry-on baggage security lanes, combined with an option for another 1 + 1 new carry-on baggage security lane. Please refer to draft for contract, section 1.8 for further information on the option for further deliveries.This tender is regarding a contract on the delivery, installation, commissioning and maintenance of up to 6 (4 + 1 + 1) lanes for carry-on baggage screening including delivery of normal trays and trays for fluids, hereinafter collectively referred to as ‘the Delivery’.The present installed X-ray machines are to be incorporated into the new security lane. The security lanes must be equipped with a tray return system. Trays approved for the present X-ray machines are included in the tender. Billund Lufthavn intends to enter into contract with one contractor for the delivery of lanes for carry-on baggage screening including trays.The requirements for the lanes and trays are described in more detail in Contract Appendix A: Minimum requirements and competitive parameters. The tenderer must submit a tender for the total delivery.

1) Prior to the negotiating meeting, Billund Lufthavn will send out a meeting agenda;

2) A short note on the assessment of the initial tender will be enclosed with the agenda. The note contains Billund Lufthavn’s assessment of relevant opportunities for improvement in the initial tender, as well as any identified reservations which Billund Lufthavn regards as reservations;

(a) reservations means descriptions which may or must result in non-compliance if the reservation is maintained in the final tender;

3) The tenderer will have the opportunity to comment on different views on matters stated in the forwarded assessment;

4) One (1) negotiation meeting will subsequently be held per tenderer. However, Billund Lufthavn reserves the right to conduct multiple negotiation meetings.

Beskrivelse af mulighederne:

— a system for automatic returning of empty trays from reclaim positions into the automatic tray return system must be offered, see Draft for Contract, section 1.8.

All options must be offered. However, it will be optional for Billund Lufthavn if options are to be used. Further information is to be found in Contract Appendix A: Minimum requirements and competitive parameters, and in draft for contract.

Yderligere oplysninger:

Tildeling af kontrakt
Dato for kontraktindgåelse: 2021-03-31 📅
Navn: Houlberg Instrumentering A/S
Postadresse: Søhesten 17
Postby: Ishøj
Postnummer: 2635
Land: Danmark 🇩🇰
Syddanmark 🏙️
Oplysninger om udbud
Antal modtagne bud: 3

Reference
Yderligere oplysninger

— Section A: Information about the economic operator;

— Section B: Information about the economic operator’s representatives;

— Section C: Information about reliance on the capacities of Other Entities (see section 2.2 for further details);

— Section D: Information concerning Subcontractors on whose capacity the economic operator does not rely.

Exclusion Grounds:

— Section A: Grounds relating to criminal convictions;

— Section B: Grounds relating to the payment of taxes or social security contributions: If there are any outstanding payments, tick ‘Yes’ and state the outstanding amount;

— Section C: Grounds relating to insolvency, conflicts of interest or professional misconduct:

In connection with the final documentation, see tender conditions, section 3.1, the applicant must also ensure to enclose a letter of intent in which the other entities declare that they will make all necessary resources available to the Applicant for performance of the assignment. At Billund Lufthavn’s request, the other entities must also submit documentation in accordance with Section 144(4) of the Danish Public Procurement Act for the information provided in the ESPD in connection with the pre-qualification.

The association may use Appendix 1 – Letter of intent but may also use its own separate appendix if the above is confirmed therein.

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:

Complaints regarding the tender procedure must be submitted to the Danish authority ‘Danish Complaints Board for Public Procument’ (‘Klagenævnet for udbud’) according to The Act on the Danish Complaints Board for Public Procurement (available on www.retsinfo.dk), paragraph 7. Please observe that the act is not translated.

Organ med ansvar for mæglingsprocedurer
Navn: Does not apply
Postby: Does not apply
Land: Danmark 🇩🇰
Kilde: OJS 2021/S 069-176846 (2021-04-06)

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