Development, Design, Production and Installation of Viking Exhibition

Kort beskrivelse

With this call for tenders, the National Museum of Denmark wishes to find a cooperation partner for the development, design, production and installation of the scenographic/presentational physical framework of an exhibition about Vikings.

Beskrivelse af udbuddet

The National Museum of Denmark in Copenhagen will open an exhibition in June 2021 about the Vikings with the working title ‘The Raid’. We will create an exhibition where communication of high-level expert information is combined with sensuous narrative angles which, overall, provides the visitors with a unique experience of the Vikings.
With this call for tenders, the National Museum of Denmark wishes to find a cooperation partner for the development, design, production and installation of the scenographic/presentational physical framework of the exhibition, including audio-visual elements.
The concept of the exhibition consists of two main features:
1) a basic exhibition of objects; and
2) a narrative/filmically run special exhibition which will change over time but which in connection with this call for tenders will be based on an account of a Viking raid. The basic exhibition will thus remain for the duration of the exhibition of 10 years and only change marginally in connection with new research results and an alignment to topics included in the special exhibition. But the nature and content of the special exhibition will change after a given number of years. However, theses changes of the basic exhibition and the special exhibition after the opening of the exhibition in June 2021 are not included in this tender.
This call for tenders covers the following deliverables from the supplier: Consultations with the museum concerning concept, preparation of design, handling of production and set-up/construction/installation of the basic exhibition as well as the special exhibition ‘The Raid’. The task includes delivery and production/installation of audio-visual elements as per specifications.
See also section II.1.4) and the document ‘Additional Information regarding contract notice’, cf. section VI.3), for further information.

Liste og kortfattet beskrivelse af regler og kriterier

The applicant is requested to provide the information in the pre-qualification form made available by the contracting entity in the electronic tendering system, see section I.3).
Minimum requirements apply regarding financial capacity and technical/professional experience (references and CVs). For further details, please refer to the document ‘Additional Information regarding contract notice’, cf. section VI.3).

Hovedtræk af tildelingsproceduren

The procedure is in general terms divided into a pre-qualification phase for the selection of candidates, and then submission of tender and the possibility of individual negotiation meetings, followed by submission of revised tenders and award of contract. However, the contracting entity reserves the right to award the contract on the basis of the tenders received without negotiation meetings.
The contract will be awarded to the tenderer submitting the tender with the best price-quality ratio.

This procedure includes a pre-qualification phase where the contracting entity will limit the number of applicants invited to submit tender to 4 applicants. The shortlisting of applicants invited to tender will be based on an evaluation of which applicants have documented the most relevant references and CVs, see section III.1.4), in relation to the services covered by the contract, see the description in sections II.1.4) and II.2.4) and the document entitled ‘Additional information regarding contract notice’. An applicant's references will in this connection be given more weight than the applicant's CVs.
In the evaluation of which applicants have documented the most relevant references, the extent to which the references, combined, concern projects covering development, design, production and installation of comparable exhibitions will be assessed.
In the evaluation of which applicants have documented the most relevant CVs, the extent to which the CVs, combined, document relevant experience with management and execution of projects covering development, design, production and installation of comparable exhibitions will be assessed.
In the assessment of the extent to which the exhibitions listed are comparable, special weight will be given to the elements described in section III.1.4) above.
The applicant may in this procedure rely on the professional and financial capacity of other operators for the fulfilment of the suitability requirements set out in section III.1.4), including for the selection as referred to above. Tenders may also be submitted by a group of entities (e.g. a consortium). If the contract is awarded to a group of operators (e.g. a consortium), each participant of the group must undertake joint and several liability and appoint a joint representative.
Exclusion grounds
The applicant must with the application submit a solemn declaration that the applicant is not subject to the grounds for exclusion set out in sections 135 and 136 and section 137(1), para (2) of the Danish Public Procurement Act. A template for submission of the information required is available in the electronic tendering system, see section I.3).
Additional information
In relation to section I.3), it should be noted that additional information will be made available in the tender documents that will be sent to the selected candidates.
As regards section II.1.5), it should be noted that the amount is an estimate of the expected total contract price for the entire duration of the contract. The amount is an estimate within an expected range of DKK 9 000 000-1 000 000.
On 18 March at 12.30, an information meeting will be held at the address Ny Vestergade 10, 1471 Copenhagen K, Denmark. For practical reasons, operators interested in participating in the meeting are asked to sign up via the electronic tendering system not later than 2 days before the meeting with indication of name of business and number of participants. The contracting entity may reduce the number of participants per business if deemed necessary for practical reasons. The contracting entity will subsequently make a video recording of the information meeting and, if relevant, draw up brief minutes from the meeting which will be published through the electronic tendering system.
Re. section II.2.7) above, please note that the stated dates are the expected duration of the contract, however, this may be subject to change.
For further information, including a tentative time table for the tender procedure, please refer to the document ‘Additional information regarding contract notice’ in the electronic tendering system, cf. section I.3).

Præcise oplysninger om fristerne for gennemgangsprocedurer

Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk) the following deadlines apply to the lodging of complaints regarding procedures covered by Title III of the Danish Public Procurement Act:
Complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
2) 30 calendar days calculated from the day after the day when the contracting entity has notified the applicants concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into, where the notification has included an explanation of the relevant grounds for the decision.
3) 6 months after the contracting entity entered into a framework agreement calculated from the day after the day when the contracting entity notified the applicants and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.
4) 20 calendar days calculated from the day after the contracting entity has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting entity in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see section 12(1) of the Act.
The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board’s own complaints procedure is available at https://naevneneshus.dk/start-din-klage/klagenaevnet-for-udbud/vejledning/