Acquisition of a Secure Voice Communication System (VCS)

Yderligere oplysninger

This tender is conducted according to the negotiated procedure, cf. Directive 2009/81/EC, Article 26. The candidates who will be invited to submit tenders will receive further practical information regarding the negotiated procedure in the tender material, which will include the draft Contract, instructions to tenderers, etc. The tender material will be classified to the security level NATO Restricted (equivalent to the Danish marking ‘TIL TJENESTEBRUG’).

The candidate shall at the time of the deadline for the request to participate hold a security clearance to the level of NATO Restricted, cf. section III.2.3), and shall at the time of the deadline for submitting the BAFO (best and final offer) hold a security clearance to the level of NATO Secret, cf. section III.1.4).

In order to give the tenderers an indication and understanding of the security and accreditation regime that will be applied for the performance of the Contract, DALO has made a document (example of a security clause) regarding security information and accreditation procedures available at the electronic tendering system, Digitale Udbud. The permalink is stated in section I.1). This document is made available for the tenderers’ information only and does not per se constitute requirements under this tender procedure.

Tenderers are expressly made aware that DALO reserves the right to regard the INDO (indicative offer) as a best and final offer (BAFO) and to close the tender procedure and award the Contract on the basis of the submitted INDO, i.e. without conducting any negotiations.

The applied evaluation method entails a user test. The user test shall be arranged by the tenderer (by setting up a test environment) at the tenderer’s expense. The DALO user evaluation team’s travel and accommodation costs will be at DALO’s expense. Further information regarding this user test is stated in the tender material.

Regarding section IV.3.6): please note that the procurement documents (and tender material) are in English. However, it is permissible to submit applications for participation and offers in either Danish or English. Negotiations during the tender procedure may be conducted in Danish or English depending on the preferences of the specific tenderer. However, the minutes of these meetings will be drafted in English. Questions submitted during the tender procedure shall be written in English and DALO will answer these questions in English.

Please note that each candidate may only submit 1 (one) request for participation. If the same legal entity is a part of or in any other way participates in several applications, e.g. submits his own application and at the same time participates in a consortium which also applies, the candidates shall ensure that the same legal entity’s participation does not provide the opportunity for mutual coordination of their applications and offers. DALO reserves the right to request the candidates to establish and reassure DALO that the same legal entity’s participation does not threaten the transparency and distort competition between the tenderers.

Candidates are asked to submit their request to participate via the electronic tendering system, Digitale Udbud. The permalink is stated in section I.1).

If the candidate’s request to participate includes documents that are classified, candidates are asked to submit their request to participate in 3 (three) hard copies and electronically on a CD/USB or equivalent medium in a sealed envelope marked ‘Danish Defence Acquisition and Logistics Organisation (DALO), Post- og varemodtagelsen, Lautrupbjerg 1-5, DK-2750 Ballerup, Denmark, Att.: Jette Røygaard, PK-CP204, application regarding secure voice communication system, must not be opened in the reception’.

In case of discrepancy between the hard copy and the electronic version, the hard copy shall take precedence.

Under no circumstances must the request to participate be submitted by email. The request to participate shall be submitted no later than the date and time stated in section IV.3.4).

DALO has prepared a pre-qualification questionnaire (PQQ) which candidates are strongly encouraged, but not obligated, to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information, etc. in accordance with the requirements in this contract notice. The questionnaire is available via the electronic tendering system, Digitale Udbud. The permalink is stated in section I.1).

It is emphasised that it is the sole responsibility of the candidate that the information provided fulfils the requirements, also if the PQQ is used. Please note that any ambiguities and/or incomprehensibilities in the information submitted may be regarded negatively in the evaluation when selecting the limited number of candidates. DALO reserves the right, but is not obliged, to use remedies equal to the remedies provided for in section 159(5) of the Danish Act No 1564 of 15 December 2015, the Public Procurement Act, if applications or tenders do not fulfil the formalities set out in the tender documents.

According to the Defence and Security Directive, a candidate may rely on the economic and financial standing and/or technical and/or professional capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wishes to rely on other entities and the capacity of other entities is taken into account when DALO assesses the suitability of the candidate, the candidate must prove that the other entities will and are obliged to put the relevant resources at the disposal of the candidate. A template for a declaration from the supporting entity to this effect is included in the pre-qualification questionnaire referred to above.

DALO encourages the candidates to submit any questions regarding the request to participate in the tender procedure (pre-qualification), including questions regarding the pre-qualification criteria and the use of DALO’s PQQ template. This shall be done via the electronic tendering system, Digitale Udbud. The permalink is stated in section I.1).

Questions received no later than 14 (fourteen) days before the deadline for the request to participate, cf. section IV.3.4), will be answered by DALO no later than 6 (six) days before the deadline. Questions received later than 14 (fourteen) days before the deadline will however be answered unless the nature of the question makes it disproportionately onerous for DALO to answer 6 (six) days before the deadline. Answers to questions received later than 6 (six) days before the deadline cannot be expected.

The candidates who will be invited to submit tenders will receive further practical information regarding the negotiated procedure in the instructions to tenderers.

With regard to sections II.1.4) and II.2.1) of this contract notice; the stated value is the expected value of the Contract and hence, the expected value of the acquisition contract and sustainment framework agreement combined.

Økonomisk og finansiel stilling

Annual reports or excerpts thereof or other documentation stating the candidate’s annual turnover for the last 3 (three) financial years, if publication of annual reports is required under the law of the country in which the candidate is established and to the extent such information is available.

De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem

Reference is made to the tender documents regarding payment terms. Invoicing shall be done in accordance with applicable Danish legislation on public payments. At present, this is the Danish Consolidation act. No 798 of June 2007, which requires invoicing to be done electronically.