Framework agreement for the acquisition of ceremonial swords with scabbards and daggers with scabbards for the Danish Defence

Danish Defence Acquisition and Logistics Organisations

The Danish Defence wishes to acquire a supply of ceremonial swords with scabbards and daggers with scabbards. The swords and daggers are used during official appearances e.g. under parades and ceremonies.
The new swords and daggers from the new contract, will be used together with swords and daggers from an earlier production.
Due to the specific use and purpose of the swords and daggers and the combination of old and new, it is imperative that the new swords and daggers, in design, finish and quality, have the same visual expression, as the swords and daggers have today. This also includes the structure of the swords and daggers.
The manufacturer/supplier must expect variations in the quantity, type and time frame of deliveries.

Deadline

Fristen for modtagelse af bud var på 2018-11-28. Indkøbet blev offentliggjort på 2018-10-22.

Hvem?

• Danish Defence Acquisition and Logistics Organisations

Hvad?

• Diverse våben › Sværd, macheter, bajonetter og lanser
• Knive og sakse › Knive

Hvor?

• Danmark › Danmark

Indkøbshistorik

Dato	Dokument
2018-10-22	Udbudsbekendtgørelse
2019-01-21	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2018-10-22)
Objekt
Omfanget af udbuddet
Titel: Diverse våben
Kort beskrivelse:

The Danish Defence wishes to acquire a supply of ceremonial swords with scabbards and daggers with scabbards. The swords and daggers are used during official appearances e.g. under parades and ceremonies. The new swords and daggers from the new contract, will be used together with swords and daggers from an earlier production. Due to the specific use and purpose of the swords and daggers and the combination of old and new, it is imperative that the new swords and daggers, in design, finish and quality, have the same visual expression, as the swords and daggers have today. This also includes the structure of the swords and daggers. The manufacturer/supplier must expect variations in the quantity, type and time frame of deliveries.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Diverse våben 📦
Yderligere CPV-kode: Sværd, macheter, bajonetter og lanser 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Offentligt udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Danish Defence Acquisition and Logistics Organisations
Postadresse: Lautrupbjerg 1-5
Postnummer: 2750
Postby: Ballerup
Kontakt
Internetadresse: https://www.ethics.dk/ethics/eo#/7b3b3c79-adb4-4fcc-89ec-193d26a5216f/homepage 🌏
E-mail: fmi-id-slu07@mil.dk 📧
Telefon: +45 24377293 📞
URL til dokumenter: https://www.ethics.dk/ethics/eo#/7b3b3c79-adb4-4fcc-89ec-193d26a5216f/publicMaterial 🌏
URL til deltagelse: https://www.ethics.dk/ethics/eo#/7b3b3c79-adb4-4fcc-89ec-193d26a5216f/homepage 🌏

Reference
Datoer
Afsendelsesdato: 2018-10-22 📅
Tilbudsfrist: 2018-11-28 📅
Offentliggørelsesdato: 2018-10-25 📅
Identifikatorer
Bekendtgørelsesnummer: 2018/S 206-469630
Henviser til bekendtgørelse: 2018/S 110-249786
EUT-S-nummer: 206
Yderligere oplysninger

The framework agreement is not divided into lots, on the grounds that a division of the contract, would entail disproportionate costs, due to subsequent contract administration.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The new swords and daggers from the new contract, will be used together with swords and daggers from an earlier production.

Due to the specific use and purpose of the swords and daggers and the combination of old and new, it is imperative that the new swords and daggers, in design, finish and quality, have the same visual expression, as the swords and daggers have today. This also includes the structure of the swords and daggers.

The manufacturer/supplier must expect variations in the quantity, type and time frame of deliveries.

Anslået samlet værdi: 8 000 000 DKK 💰
Kort beskrivelse: See section II.1.4.
Anslået værdi uden moms: 8 000 000 DKK 💰
Varighed: 48 måneder
Yderligere oplysninger:

The framework agreement is not divided into lots, on the grounds that a division of the contract, would entail disproportionate costs, due to subsequent contract administration.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

The Tenderer must use the European Single Procurement Document (electronic version, hereafter ESPD) and provide the following information in the ESPD:

a) Its equity ratio (calculated by dividing the Tenderer’s equity with the Tenderer’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available, cf. Part IV, section B.

Upon request from DALO the Tenderer must submit the following documentation:

a) Annual reports or excerpts hereof or other documentation stating the Tenderer’s equity ratio (calculated by dividing the Tenderer’s equity with the Tenderer’s total assets (equity/total assets x 100) at the end of the last 3 financial years, to the extent such information is available. When groups of entities (e.g. consortia), including temporary joint ventures, participate in the tender procedure together, the documentation must be provided for each of the participating entities. If the Tenderer relies on the economic and financial standing of another entity or entities (e.g. a parent or sister company or a sub supplier), the documentation must equally be provided for each entity or entities.

Be advised that DALO at any time during the procurement procedure, can request that the Tenderer presents the above mentioned documentation, if this is deemed necessary, to secure that the procurement procedure is conducted correctly. In this situation, DALO will set an appropriate time limit for the submission of the documentation.

Please note that a Tenderer may rely on the economic and financial standing of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the Tenderer and the entity or entities on which the Tenderer relies. In this case, the Tenderer shall ensure that an ESPD from the entity or entities upon which the Tenderer relies, is submitted along with the Tenderer's own ESPD. The entity or entities’ ESPD must equally provide the information listed above.

Mindstekrav til niveauet:

a) The candidate must have had a positive equity ratio for each the last 3 financial years. The equity ratio is calculated by dividing the candidate's equity with the candidate's total assets (equity/total assets x 100).

If the Tenderer is composed of a group of entities (e.g. consortium), including temporary joint ventures, the equity ratio is calculated by dividing the sum of all the participants’ equities with the sum of all the participants’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 available financial years.

If the Tenderer relies on the economic and financial standing of an entity or entities, the equity ratio is calculated by dividing the sum of the Tenderer’s and the entity or entities’ equity with the sum of the candidate’s/tenderer’s and the entity or entities’ total assets (sum of equity/sum of total assets x 100) in each of the last 3 available years.

Teknisk og faglig kompetence:

The Tenderer must use the European Single Procurement Document (electronic version, hereafter ESPD) and provide the following information in the ESPD:

A list of the most important similar deliveries (references), cf. section II.1.4) and II.2.4), carried out within the past 3 (three) years, prior to the deadline for the submission of the offer, cf. Part IV, section C.

The list should preferably include;

a) A short description of each delivery of ceremonial swords with scabbards and/or daggers with scabbards;

b) A clear indication of which specific parts of the deliveries that are similar to the delivery of the contract;

c) A description of the Tenderer's participation/role in the performance of the deliveries;

d) Information on the date of the deliveries, the size/quantity/volume and value of the deliveries, the recipients of the deliveries (specific names/countries are preferred, but not necessary; if no country specific information is included, the Tenderer is asked to provide as much generic information as possible about the delivery). When specifying the date for the deliveries, the Tenderer should state the date of commencement and completion. If this is not possible, e.g. because the delivery in question is performed on an ongoing basis according to a framework agreement, the description of the deliveries should nonetheless contain information on how the date is set.

Only the deliveries of ceremonial swords with scabbards and/or daggers with scabbards, performed at the time of the deadline for the submission of the offer, will be considered, when assessing if the minimum requirement for suitability stated below is fulfilled and which candidate has documented the most relevant previous deliveries, cf. section II.2.9). If the delivery in question is ongoing, it is only the part of the delivery carried out within the past 3 (three) years and completed at the time of the deadline for the submission of the offer, which will be included in the assessment of the delivery.

Consequently, if a part of the delivery of ceremonial swords with scabbards and/or daggers with scabbards, has not been carried out within the past 3 (three) years, or if a part of the delivery of ceremonial swords with scabbards and/or daggers with scabbards, has not been completed at the time of the deadline for the submission of the offer, this particular part will not be included in the assessment of the delivery. Therefore, it is important that the Tenderer clearly states which part (e.g. with regards to size, value, quantity or volume etc.) of an ongoing delivery of ceremonial swords with scabbards and/or daggers with scabbards, that has been carried out within the past 3 (three) years.

b) The Tenderer must provide the Tenderer's number of managerial staff for the last three years;

c) The Tenderer must provide the Tenderer's average annual manpower for the last three years;

d) The Tenderer must provide information (i.e. percentage). should the Tenderer intend possibly to subcontract a proportion of the contract.

A Tenderer may rely on the technical and professional capacity of other entities (e.g. a parent or sister company or a sub supplier), irrespective of the legal nature of the relations between the Tenderer and the entity or entities on which the Tenderer relies. In this case, the Tenderer shall ensure that an ESPD from the entity or entities on which the Tenderer relies is submitted along with the Tenderer's own ESPD. The entity or entities’ ESPD must equally provide the information listed above. The Tenderer will not be required to present further documentation for the technical and professional capacity (i.e. the information stated in the ESPD is considered sufficient). However, DALO reserves the right to contact the Tenderer and/or the recipients of the deliveries in order to verify the information stated in Part IV, section C in the ESPD, including details on the specified dates of the performance of the deliveries.

Mindstekrav til niveauet:

The Tenderer (or the entity or entities on which they may rely), must demonstrate experience with the production of of ceremonial swords with scabbards and/or daggers with scabbards.

The references for the above mentioned experience must have been in place within the past 3 years, prior to the tender deadline for this tender. DALO sees it as an advantage, that the they are looking for has an in-depth knowledge and extensive experience with producing ceremonial swords and daggers, including scabbards for both.

The Tenderer (or the entity or entities on which they may rely), must demonstrate a capacity which can meet the varying size of orders throughout the period of the framework agreement.

Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:

Reference is made to the tender documents regarding payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. no. 798 of June 2007 which requires electronic invoicing. Exact terms are stated in the draft Agreement.

No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium), the participants shall undertake joint and several liabilities and to appoint one supplier to represent the group.

The framework agreement must be conducted in consideration of corporate social responsibility (CSR) and it contains a Labour clause, please see Appendix B to the draft Agreement for further information.

Procedure
Retsgrundlag: 32014L0024
Tidspunkt for modtagelse af tilbud: 13:00
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder
Dato for åbning af tilbud: 2018-11-28 📅
Tidspunkt for åbning af tilbud: 13:00

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 16-28-71-80
Kontakt
Enhed: Mette Munch-Boutrup
URL til dokumenter: https://www.ethics.dk/ethics/eo#/7b3b3c79-adb4-4fcc-89ec-193d26a5216f/publicMaterial 🌏

Reference
Yderligere oplysninger

It is a requirement for interested parties to register in the electronic buyer's platform ETHICS, should they have an interest in participating in the tendering process. Registration in ETHICS is free and does not oblige the interested party to participate in any tenders.

Interested parties must register in ETHICS using the following website https://www.ethics.dk/ethics/eo.

Regarding section IV.2.4): The offer shall be in either of the languages stated in section IV.2.4.

The use of the ESPD is a precondition for participation in the procurement procedure, cf. § 148 of the Public Procurement Act. DALO shall require that the Tenderer apply the ESPD as preliminary evidence that the Tenderer is not subject to the grounds of exclusion stipulated in §§ 135 and 136 of the said Act, that the Tenderer fulfills the minimum requirements for suitability fixed in accordance with § 140, cf. section III.1.2) and III.1.3), and how the Tenderer fulfills the objective and non-discriminatory criteria of selection, cf. § 145(2), cf. section II.2.9).

The Tenderer and, if relevant, the participants in the group of entities and/or supporting entities, must use the electronic version of the ESPD. DALO has prepared an ESPD (an XML-file) available on the ETHICS web platform, cf. section I.3). DALO strongly encourages the Tenderer to use this XML-file when completing the ESPD. Tenderer must upload the XML-file to this website https://ec.europa.eu/growth/tools-databases/espd/welcome where the ESPD can be completed and later exported. No other versions than this EPSD must be used.

Prior to the decision on award of the Agreement, DALO shall require that the Tenderer to whom DALO intends to award the contract presents documentation for the information stated in the ESPD, cf. §§ 151-155 of the said Act. If a Tenderer relies on the capacity of other entities, cf. section III.1.2 and III.1.3, the Tenderer shall upon request, provide statements of support or other documentation proving, that the Tenderer has access to the necessary economic and financial standing and/or technical and professional capacity, and that the entity referred to has a legal obligation to the Tenderer. If such documentation is not provided, DALO cannot consider the economic and financial standing and/or the technical and professional capacity of the other entity or entities. DALO has prepared a template to be used to confirm the legal obligation which is available at ETHICS. DALO strongly encourages that the Tenderer to use this form. However, it is emphasized that it is the sole responsibility of the Tenderer that the information provided fulfils the requirements

DALO shall exclude a Tenderer from participation in the procurement procedure if, the Tenderer is subject to one of the compulsory grounds for exclusion, in §§ 135 and 136 of the said Act, unless the Tenderer has provided sufficient documentation, that the Tenderer is reliable in accordance to § 138 of the said Act. Please note that certain voluntary exclusion grounds in Directive 2014/24/EU on public procurement have been made compulsory in § 136 of the said Act.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for udbud (The Complaints Board for Public Procurement)
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Oplysninger om frister for klageprocedurer:

Pursuant to Section 3 of the Danish Consolidation Act no. 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:

Complaints regarding public procurements and decisions subject to Chapter II or III of the Public Procurement Act, which does not concern a candidate not being invited to tender, must in accordance with § 7(2) of the Act on The Complaints Board for Public Procurement be filed with The Complaints Board for Public Procurement within:

1) 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date).

2) 30 calendar days starting the day after the contracting authority has informed the tenderers in question, that the contracting authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision.

3) 6 months starting the day after the contracting authority has sent notification to the candidates/tenderers involved that the contracting authority has entered into the framework agreement, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included a short account of the relevant reasons for the decision.

4) 20 calendar days starting the day after the contracting authority has published a notice concerning his decision to uphold the contract, cf. § 185(2) of the Public Procurement Act.

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement, stating whether the complaint has been lodged in the stand-still period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the stand-still period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) of the said Act.

The e-mail of The Complaints Board for Public Procurement is stated in section VI.4.1.

The Complaints Board for Public Procurement’s own guidance note concerning complaints is available at the internet address stated in section VI.4.1.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2018/S 206-469630 (2018-10-22)

Bekendtgørelse om indgåede kontrakter (2019-01-21)
Objekt
Omfanget af udbuddet
Titel: Sikkerheds-, brandbekæmpelses, politi- og forsvarsudstyr
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter
Fælles glossar for offentlige kontrakter (CPV)
Kode: Sikkerheds-, brandbekæmpelses, politi- og forsvarsudstyr 📦

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Identitet
Navn på ordregivende myndighed: Danish Defence Acquisition and Logistics Organizations
Kontakt
E-mail: fmi-id-slu09@mil.dk 📧
Telefon: +45 72814216 📞

Reference
Datoer
Afsendelsesdato: 2019-01-21 📅
Offentliggørelsesdato: 2019-01-23 📅
Identifikatorer
Bekendtgørelsesnummer: 2019/S 016-033481
Henviser til bekendtgørelse: 2018/S 206-469630
EUT-S-nummer: 16
Yderligere oplysninger

The Framework Agreement is not divided into lots, on the grounds that a division of the contract, would entail disproportionate costs, due to subsequent contract administration.

Objekt
Omfanget af udbuddet
Kort beskrivelse: See Section II.1.4).
Yderligere oplysninger:

The Framework Agreement is not divided into lots, on the grounds that a division of the contract, would entail disproportionate costs, due to subsequent contract administration.

Procedure
Kriterier for tildeling
Omkostningskriterium (navn): Price
Omkostningskriterium (vægtning): 40 %
Omkostningskriterium (navn): Quality
Omkostningskriterium (vægtning): 60 %

Ordregivende myndighed
Kontakt
Enhed: Jesper Lohse Ingvardsen

Reference
Yderligere oplysninger

Reason for the termination is that there have been some issues in the tender material, which has led to problems with the evaluation.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for udbud
Telefon: +45 72405600 📞
Oplysninger om frister for klageprocedurer:

Pursuant to Section 3 of the Danish Consolidation Act No. 593 of 2.6.2016 on the Complaints Board for Public Procurement (available at www.retsinformation.dk), the following time limits for filing a complaint apply:

1) 45 calendar days after the Contracting Authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date);

2) 30 calendar days starting the day after the Contracting Authority has informed the tenderers in question, that the Contracting Authority has entered into a contract based on a framework agreement through reopening of competition or a dynamic purchasing system, provided that the notification includes a short account of the relevant reasons for the decision;

3) 6 months starting the day after the Contracting Authority has sent notification to the candidates/tenderers involved that the Contracting Authority has entered into the Framework Agreement, cf. § 2(2) or § 171(4) of the Public Procurement Act, provided that the notification included a short account of the relevant reasons for the decision;

4) 20 calendar days starting the day after the Contracting Authority has published a notice concerning his decision to uphold the contract, cf. § 185(2) of the Public Procurement Act.

The complainant must inform the Contracting Authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement, stating whether the complaint has been lodged in the standstill period, cf. § 6(4) of the Act on The Complaints Board for Public Procurement. If the complaint has not been lodged in the standstill period, the complainant must also state whether it is requested that the appeal is granted delaying effect, cf. § 12(1) of the said Act.

The email of The Complaints Board for Public Procurement is stated in Section VI.4.1).

The Complaints Board for Public Procurement’s own guidance note concerning complaints is available at the internet address stated in Section VI.4.1).

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Kilde: OJS 2019/S 016-033481 (2019-01-21)

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