Beskrivelse af udbuddet
The request is for a software solution running on a hosted environment and maintained by the contractor, with strict demands for confidentiality, integrity and availability of data (see appendices 5 and 15).
Main library functions to be met are detailed in Appendix 3, and include:
— end-user oriented interface (Discovery layer),
— user management in combination with internal and external services,
— circulation of physical items,
— Electronic Resource Management (ERM), link resolution and access control,
— acquisition services for print and electronic resources,
— legal deposit,
— management of bibliographic metadata,
— Inter-Library Loan (ILL) closely integrated with the Danish national ILL — infrastructure,
— reading list solution,
— and statistics and analytics tools.
The technical solution should be flexible enough to support a complex organisation, with the RDL recently formed through a merger of 2 large academic libraries, and entering a newly formed consortium, cf. section II.2.14), which is likely to face rapid change and expansion.
As the consortium, as well as the tasks and procedures of RDL will evolve and change, RDL foresee the need for extensive and ongoing configurations to all parts of the system.
All main area functions should be configurable on at least 2 levels:
— group configurations at a consortium level — to allow for efficient and uniform configurations across all participation institutions/libraries,
— individual configurations at consortium partner level — to allow for locally determined workflow variations or other locally defined requirements (i.e., customisations that are different from or not relevant to the consortium configurations).
RDL runs a variety of other services that needs to integrate closely with the hosted system solution. Integrations can be done in multiple ways, and RDL is prepared to adjust its adjacent systems to achieve efficient integrations with the LSP and/or Discovery layer based on recognised standards and the availability of high-volume, 2-way communication through open APIs.
A core task for the RDL is to provide end-users with access to licensed electronic information resources. The area also presents a pivotal challenge of finding a balance between efficiency and flexibility in a consortium setting. The ERM processes must show robust performance in a variety of consortium models ranging from centralized acquisition and administration, with group processing for all or a sub-set of consortium partners, to localized acquisition and administration for 1 consortium partner only. System configurations for inter-operability between the LSP, the metadata repository, and the Discovery layer must ensure that the search results end-users get are restricted to resources that they, or their institution, have access to.
The Discovery layer provides an end-user oriented interface that allows users to search, find and gain access to information resources that are either held by the library or that the library will obtain for the user. As end users’ information needs and interface expectations vary greatly among user groups and over time, the library needs to configure the interface and search experience for the consortium as a whole, as well as for singular consortium partners.