Service, maintenance and supply of multi function printers

Kort beskrivelse

DONG Energy Group is one of the leading energy groups in Northern Europe. DONG Energy Group's business is based on procuring, producing, distributing and trading a broad spectrum of commodities across the entire energy supply chain in Northern Europe. DONG Energy Oil & Gas A/S is a part of DONG Energy Group and intend to enter into an agreement on support and maintenance services for multi function printers and therefore publish this Contract Notice in order to select the suppliers invited to participate in the tender.
The current fleet consists of 406 MFPs, with 323 being placed at our Danish locations. DONG Energy's estimation is that approx. 5 % of those need to be replaced in the coming two years.
DONG Energy wants to enter into an agreement for 2 (two) years with the option to extend for another year.

Beskrivelse af udbuddet

Maintenance, service, and hardware replacement for MFPs for a period of 2 (two) years with an option to extend for a period up to a further 1 (one) year.
Interested parties should have demonstrated capability and experience in the specialist areas to meet the requirements and the service level that are associated with these services / requirements.
Summary of requirements:
— Service and Maintenance for MFPs,
— Supply of new MFPs and Follow-me System in case old ones need to be replaced,
— Note: The current Follow-Me system Equipment is entirely Safe Q based. Any additional equipment will be expected to clearly demonstrate full interoperability between the current infrastructure and any proposed new equipment.

Maximum five (5) Candidates will be pre-qualified for the tender procedure based on the results of the prequalification.
If the number of Candidates applying for pre-qualification exceeds 5 (five), the Contracting Entity will perform the prequalification on the basis of an evaluation of each Candidate's respective economic and financial standing as well as technical ability/professional ability. Based on such evaluation, the 5 (five) best Candidates will be pre-qualified.
The contracting entity reserves the right — subject to the principles of equal treatment and transparency — to request a Candidate to submit missing or insufficient information according to section III.2.1), III.2.2) and III.2.3) or, if applicable, to use information already in the Contracting entity's possession; or obtain such information provided it is publicly available. However, the contracting entity is not obliged to do so.
The applicant must submit a completed European Single Procurement Document (ESPD) to apply for prequalification for this tender procedure. The ESPD for this tender can be found in the prequalification material via DONG Energy's tender system (ScanMarket).
To complete the ESPD, please:
— Save the XML file onto your own computer;
— Open the link https://ec.europa.eu/growth/tools-databases/espd/welcome;
— Choose the preferred language;
— Choose ‘I am an economic operator’;
— Choose ‘Import ESPD’;
— Upload the XML file of the ESPD;
— Choose the country of your companies origin;
— Fill out and complete the ESPD with the information required in this contract notice;
— When finished filling out the ESPD, save it as an xml-file on your computer;
— Upload the xml file to ScanMarket as your/a part of your request for prequalification.
Please note the following:
— An applicant participating on its own, but relying on the capacities of 1 or more other entities, must ensure that the application includes the applicants own ESPD together with a separate ESPD from each of the entities it relies on with a completed part II: ‘Information concerning the economic operator’ and part III: ‘Exclusion grounds’ of the ESPD as well as the relevant information regarding part IV: ‘Selection criteria’ and part V: ‘Reduction of the number of qualified candidates’. The ESPD from each of the entities should be duly filled and signed by the entities concerned.
Further Where an applicant wants to rely on the capacities of other entities, it shall prove to the contracting authority that it will have at its disposal the resources necessary, for example, by producing a commitment by those entities to that effect, which must be submitted as part of the final documentation.
— Where groups of economic operators, including temporary associations, participate together in the procurement procedure, a complete separate ESPD for each the participating economic operators must be submitted.
Further the final documentation must include a signed declaration by all parties of the group of economic operators (joint venture, consortium or other) stating that all economic operators assume joint and several liabilities towards the Contracting Authority for the performance of the contract as a whole.