Procurement of Framework Agreement regarding delivery of IT Equipment and Software in Support of Anti-Corruption Institutions of Ukraine

Ministry of Foreign Affairs of Denmark

The Ministry of Foreign Affairs of Denmark, as part of the EU Anti-Corruption Initiative in Ukraine (EUACI), wishes to enter into a framework agreement that will provide anti-corruption institutions in Ukraine access to IT equipment and software at competitive prices and improve supply and support processes. Delivery will be in Kiev, Ukraine.

Deadline

Fristen for modtagelse af bud var på 2017-12-19. Indkøbet blev offentliggjort på 2017-11-17.

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2017-11-17 Udbudsbekendtgørelse
2017-12-14 Bekendtgørelse om indgåede kontrakter
Udbudsbekendtgørelse (2017-11-17)
Objekt
Omfanget af udbuddet
Titel: Edb-maskiner og -artikler
Kort beskrivelse:
The Ministry of Foreign Affairs of Denmark, as part of the EU Anti-Corruption Initiative in Ukraine (EUACI), wishes to enter into a framework agreement that will provide anti-corruption institutions in Ukraine access to IT equipment and software at competitive prices and improve supply and support processes. Delivery will be in Kiev, Ukraine.
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Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Edb-maskiner og -artikler 📦
Yderligere CPV-kode: Pc'er 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Offentligt udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Ministry of Foreign Affairs of Denmark
Postadresse: Asiatisk Plads 2
Postnummer: 1448
Postby: Copenhagen
Kontakt
Internetadresse: http://www.um.dk 🌏
E-mail: marhau@um.dk 📧
Telefon: +45 33921657 📞
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=198091&B=KA 🌏
URL til deltagelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=198091&B=KA 🌏

Reference
Datoer
Afsendelsesdato: 2017-11-17 📅
Tilbudsfrist: 2017-12-19 📅
Offentliggørelsesdato: 2017-11-21 📅
Identifikatorer
Bekendtgørelsesnummer: 2017/S 223-463312
EUT-S-nummer: 223
Yderligere oplysninger
Re: II.1.5) and II.2.6): The current estimated needs for the IT equipment and software under this agreement is approx. 1 000 000 EUR but additional needs may arise over the contract period. Maximum budget is 2 900 000 EUR Any specification of time and date in this contract notice incl. any tender material is in Danish time (CET).
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Objekt
Omfanget af udbuddet
Anslået samlet værdi: 2 900 000 EUR 💰
Kort beskrivelse:
The EU Anti-Corruption Initiative in Ukraine (EUACI) has the overall objective to improve the implementation of anti-corruption policy in Ukraine, thereby ultimately contributing to a reduction in corruption in Ukraine. This framework agreement forms part of component 1 of EUACI, which has the purpose of strengthening the operational and policy-making capacities of Ukrainian state institutions dealing with anti-corruption.
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The objectives of this Framework Agreement are overall to procure IT equipment and software at short no-tice and to competitive prices to the benefit of the Ukrainian anti-corruption institutions.
The Framework Agreement is entered into by the Ministry of Foreign Affairs of Denmark. However, the institutions and bodies named in Appendix 5 in the tender material are entitled to use the Framework Agreement for the purchase of products and services under in the Framework Agreement.
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The contracting authority wishes to conclude a framework agreement with two suppliers. One supplier is the preferred supplier backed up by a secondary supplier that will deliver IT equipment and software under the framework agreement upon request by the above-mentioned anti-corruption agencies based in Kiev, Ukraine. The secondary supplier will only be requested to deliver in order of the circumstances listed in the Framework agreement. The supplier shall be able to deliver and install the requested IT equipment and software to the Ukrainian anti-corruption institutions within short notice and shall be responsible to deliver in Kiev, Ukraine without the involvement of the Ministry of Foreign Affairs of Denmark and/or the EUACI.
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The IT equipment and software to be procured under this framework agreement covers the following items:
1. Hardware:
a. Server equipment
b. Data Storage equipment
c. Desktops (including operating system and office productivity software)
d. Other office IT equipment (printers, scanners, battery backup and surge protector systems)
2. Network infrastructure
a. Switches and routers
3. Software:
a. Endpoint Security
b. OCR Text Recognition Software
c. Business Intelligence and Analytics Platform
d. Data Integration Tool
e. In-Memory Database
f. Database partitioning
g. Spatial and graph database management platform
h. Database diagnostic pack
i. Advanced analytics platform
j. Database tuning pack
k. Automated backup software
l. Commercial relational database management system
m. Data guard software
n. Compression software for database storage
o. Software to support multitenant container database
p. Commercial NoSQL database
q. Analytical software for visualization of information arrays
r. Data Quality tool
In addition, the framework agreement will also include services at hourly rates, e.g. installation and configu-ration services as described in the framework agreement.
Anslået værdi uden moms: 2 900 000 EUR 💰
Varighed: 48 måneder
Navn på EU-finansieret projekt eller program: ENPI/2016/382-642.
Yderligere oplysninger:
Re: II.1.5) and II.2.6): The current estimated needs for the IT equipment and software under this agreement is approx. 1 000 000 EUR but additional needs may arise over the contract period. Maximum budget is 2 900 000 EUR
Any specification of time and date in this contract notice incl. any tender material is in Danish time (CET).
Sted for udførelsen
Hovedsted eller sted for udførelsen: Kiev, Ukraine.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:
The tenderer must submit the European Single Procurement Document (‘ESPD’) with the following information:
The tenderer's total annual turnover in the last financial year available.
The ESPD serves as provisional documentation that the tenderer fulfils the minimum suitability requirements in respect of economic and financial capacity.
Before the decision to award the Framework Agreement is made, the tenderer to whom the contracting authority intends to award the Framework Agreement must submit documentation that the information stated in the ESPD is accurate.
When required by the contracting authority, the tenderer must submit the following documentation of economic and financial capacity:
A statement regarding the operator's overall turnover in the last financial year, depending on the date when the operator was set up or started trading, as far as the information on these turnovers is available. For groups of operators (e.g. a consortium), the information must be submitted for each participating operator in the group. Where an operator relies on the economic and financial capacity of other entities (e.g. a parent company, sister company or a sub-contractor), the information must be submitted for these entities also.
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Where an operator relies on the capacity of other entities (e.g. a parent company, sister company or a subcontractor), regardless of the legal nature of the links between the operator and such other entities, the operator must include documentation in its tender that it will have at its disposal the resources necessary for the performance of the contract by producing an undertaking of support or other documentation that the tenderer has in fact at its disposal the required economic and financial capacity. It must be documented that the entity in question is legally obliged to the tenderer. Failing this, the contracting authority will not take into account the capacity of other entities. The contracting authority has drawn up a template for the undertaking of support for the tenderer to use.
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Mindstekrav til niveauet:
As a minimum requirement, a total annual turnover of at least 1 000 000 EUR is required in the last financial year. If the tenderer relies on the capacity of other entities, the turnover is to be calculated as the total turnover of the tenderer and such other entities in the last financial year available. For groups of operators (e.g. a consortium), the turnover is calculated as the total turnover of the operators in the last financial year. The information is to be stated in section IV.B of the ESPD. Reference is made to the contracting authority's guide to the ESPD.
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Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:
The place of delivery is Kiev, Ukraine, cf. section II.2.3). The tenderers shall be aware of the procedures of getting goods into Ukraine.
The tenderer shall perform in compliance with the Danida Anti-corruption Code of Conduct and the principles of the UN Global Compact.The tenderers may be required to take out a Professional Liability Insurance to be specified in the relevant contract under the Framework Agreement. If the Framework Agreement is awarded to a group of operators (e.g. a consortium), each participant of the group must undertake joint and several liability and appoint a joint representative.
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The institutions that are entitled to use the framework agreement are listed in Appendix 5 of the tender material, cf. section II.2.4).

Procedure
Antal deltagere, der skal overvejes: 2
Tidspunkt for modtagelse af tilbud: 10:00
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 2 måneder
Dato for åbning af tilbud: 2017-12-19 📅
Tidspunkt for åbning af tilbud: 10:01

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 43271911
Kontakt
Enhed: Marie Pedersen Haug
Internetadresse: www.um.dk 🌏
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=198091&B=KA 🌏

Reference
Yderligere oplysninger
Participation in the tendering procedure may only take place by electronic means via the web-based electronic tendering system ‘Digitale Udbud’ provided by Kammeradvokaten (The Legal Advisor to the Danish State). See the address set out in section I.3). The tendering procedure is accessed under the tab ‘Ongoing public procedures’.
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For access to the tender documents, the tenderer must be registered or register as a user. This can be done by using the link ‘Online registration’.The tender and ESPD must be submitted by upload of the required documents. The tender and the ESPD cannot be submitted using any other means. If the tender contains several versions of the same document, the latest uploaded version will apply. All communication in connection with the tender procedure, including questions and answers, must be through the electronic tendering system. Questions must be submitted not later than 12. December 2017, 9 a.m. CET. Questions asked after this date will be answered if they are received in time for the contracting authority to provide the information required and communicate the answers not later than six days before expiry of the application deadline. Questions received later than six days before expiry of the deadline cannot expect to be answered.
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In the tendering system the tenderer can sign up to receive notifications by e-mail upon upload of new information. Interested operators are re-quested to keep updated via the electronic tendering system.
If the tenderer encounters problems with the system, please contact support by e-mail, dksupport@eu-supply.com, or telephone (+45) 70 20 80 14.
This tender procedure is subject to the laws of Denmark and the rules applicable hereunder.
The tenderer must submit an ESPD as preliminary documentation of the circumstances set out in section 148(1)(i-iii) of the Danish Public Procurement Act (udbudsloven). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the tenderer relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the tenderer relies.
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The ESPD XML file is available via the link set out in section I.3). The ESPD is completed via: https://ec.europa.eu/growth/tools-databases/espd/filter?lang=da. Here the applicant is to upload the XML file, complete it and subsequently save it locally. The completed ESPD (XML file) preferably along with supporting documentation for the claims provided in the ESPD, unless it is publicly and electronically acces-sible free of charge, must be uploaded in the tendering system before the time limit stated in section IV.2.2).
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Reference is made to the contracting authority's ESPD guide which can be accessed in the system.
The tenderer will be excluded from participation in the tender procedure if the tenderer is subject to the compulsory grounds for exclusion set out in sections 135 and 136 of the Danish Public Procurement Act, and the grounds for exclusion set out in section 137 stk.1 no. 2 of the Danish Public Procurement Act, unless the tenderer has submitted sufficient documentation of its reliability in accordance with section 138 of the Danish Public Procurement Act.
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Before the decision to award the contract is made, the tenderer to whom the contracting authority intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to sections 151-152, cf. section 153 of the Danish Public Procurement Act.
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Re: II.1.6) This contract has not been split into lots as the size and character of the services to be provided makes it unsuitable for distributing over several lots.
RE: II.2.9) it should be noted that any legal identity may only submit one tender.
The contracting authority may use the procedure of section 159(5) of the Danish Public Procurement Act in the event that tenders do not comply with the formal requirements of the procurement documents.

Supplerende oplysninger
Gennemgå organ
Navn: The Danish Complaints Board for Public Procurement
Postadresse: Naevnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 72405708 📞
E-mail: klfu@naevneneshus.dk 📧
Internetadresse: https://erhvervsstyrelsen.dk/klagevejledning-0 🌏
Oplysninger om frister for klageprocedurer:
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1)(i) of the Act and section 171(2) of the Danish Public Procurement Act.
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In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
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2) 30 calendar days calculated from the day after the day when the contracting authority has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.
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3) 6 months after the contracting authority entered into a framework agreement calculated from the day after the day when the contracting authority notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act.
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4) 20 calendar days calculated from the day after the contracting authority has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting authority in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.
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The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board's own complaints procedure is available at www. erhvervsstyrelsen.dk.
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: The Danish Competition and Consumer Authority
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2017/S 223-463312 (2017-11-17)
Bekendtgørelse om indgåede kontrakter (2017-12-14)
Objekt
Omfanget af udbuddet
Kort beskrivelse:
The Ministry of Foreign Affairs of Denmark, as part of the EU anti-corruption initiative in Ukraine (EUACI), wishes to enter into a framework agreement that will provide anti-corruption institutions in Ukraine access to IT equipment and software at competitive prices and improve supply and support processes. Delivery will be in Kiev, Ukraine.
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Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Identitet
Postby: København K

Reference
Datoer
Afsendelsesdato: 2017-12-14 📅
Offentliggørelsesdato: 2017-12-19 📅
Identifikatorer
Bekendtgørelsesnummer: 2017/S 243-506005
Henviser til bekendtgørelse: 2017/S 223-463312
EUT-S-nummer: 243
Yderligere oplysninger
Re: II.1.5) and II.2.6): The current estimated needs for the IT equipment and software under this agreement is approx. 1 000 000 EUR but additional needs may arise over the contract period. Maximum budget is 2 900 000 EUR. Any specification of time and date in this contract notice incl. any tender material is in Danish time (CET).
Vis mere

Objekt
Omfanget af udbuddet
Kort beskrivelse:
The EU anti-corruption initiative in Ukraine (EUACI) has the overall objective to improve the implementation of anti-corruption policy in Ukraine, thereby ultimately contributing to a reduction in corruption in Ukraine. This framework agreement forms part of component 1 of EUACI, which has the purpose of strengthening the operational and policy-making capacities of Ukrainian state institutions dealing with anti-corruption.
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The objectives of this framework agreement are overall to procure IT equipment and software at short no-tice and to competitive prices to the benefit of the Ukrainian anti-corruption institutions.
The framework agreement is entered into by the Ministry of Foreign Affairs of Denmark. However, the institutions and bodies named in Appendix 5 in the tender material are entitled to use the framework agreement for the purchase of products and services under in the framework agreement.
Vis mere
The contracting authority wishes to conclude a framework agreement with 2 suppliers. One supplier is the preferred supplier backed up by a secondary supplier that will deliver IT equipment and software under the framework agreement upon request by the above-mentioned anti-corruption agencies based in Kiev, Ukraine. The secondary supplier will only be requested to deliver in order of the circumstances listed in the framework agreement. The supplier shall be able to deliver and install the requested IT equipment and software to the Ukrainian anti-corruption institutions within short notice and shall be responsible to deliver in Kiev, Ukraine without the involvement of the Ministry of Foreign Affairs of Denmark and /or the EUACI.
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1— Hardware:
2— Network infrastructure
3— Software:
Navn på EU-finansieret projekt eller program: ENPI/2016/382-642
Yderligere oplysninger:
Re: II.1.5) and II.2.6): The current estimated needs for the IT equipment and software under this agreement is approx. 1 000 000 EUR but additional needs may arise over the contract period. Maximum budget is 2 900 000 EUR.

Procedure
Kriterier for tildeling
Kvalitetskriterium (navn): Kvalitet
Kvalitetskriterium (vægtning): 30 %
Vægtning af pris: 70 %

Reference
Yderligere oplysninger
Since the publication of the contract notice the contracting authority has been made aware of a number of matters in the tender material which is deemed unsuitable and unfit to fulfill the needs of the contracting authority.
To ensure the competition and the business needs of the contracting authority, the contracting authority has decided to discontinue the tender for the purpose of remediating the identified matters and initiating a new tender procedure. The contracting authority expects to publish a new and revised tender material as soon as practically possible.
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The contracting authority would like to encourage all the candidates to carefully read the new and revised tender material when published and to stay informed at the Official Journal of the EU.
The contracting authority hopes that you will be interested in participating in the future tender procedure.

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:
Pursuant to the Danish act on the complaints board for public procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk ), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish complaints board for public procurement before the expiry of 20 calendar days, see section 7(1) of the act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1)(i) of the act and section 171(2) of the Danish public procurement act.
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In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish complaints board for public procurement before the expiry of:
1— 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published.
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2— 30 calendar days calculated from the day after the day when the contracting authority has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision.
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3— 6 months after the contracting authority entered into a framework agreement calculated from the day after the day when the contracting authority notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish public procurement act.
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4— 20 calendar days calculated from the day after the contracting authority has submitted notification of its decision, see section 185(2) of the Danish public procurement act.
Not later than at the time of lodging a complaint with the Danish complaints board for public procurement, the complainant must notify the contracting authority in writing that a complaint has been lodged with the Danish complaints board for public procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the act. In cases where the complaint was not lodged during the standstill period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the act.
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The e-mail address of the complaints board for public procurement is set out in section VI.4.1).
The complaints board’s own complaints procedure is available at www. erhvervsstyrelsen.dk
Kilde: OJS 2017/S 243-506005 (2017-12-14)
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