Treatment Planning System (TPS) and services for The Danish Center of Proton Therapy (DCPT)

Central Denmark Region

The scope of the contract is the design, delivery, installation and testing of a Proton Treatment Planning System (PTPS) for proton and photon therapy including all related functionalities and services.
The scope includes:
—Software and licenses for a complete PTPS
—Server hardware, required by the tenderer to be delivered by the tenderer
—Necessary server hardware and workstations to be installed centrally for remote access (ex. Citrix farm). (This part optional for the Contracting Authority to buy.)
—Service agreement.

Deadline

Fristen for modtagelse af bud var på 2016-11-30. Indkøbet blev offentliggjort på 2016-10-25.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• Varian Medical System Scandinavia A/S

Hvem?

• Central Denmark Region

Hvad?

• Branchespecifik programpakke › Programpakke til medicinsk brug

Hvor?

• Danmark › Midtjylland

Indkøbshistorik

Dato	Dokument
2016-10-25	Udbudsbekendtgørelse
2017-05-03	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2016-10-25)
Objekt
Omfanget af udbuddet
Titel: Programpakke til medicinsk brug
Kort beskrivelse:

The scope of the contract is the design, delivery, installation and testing of a Proton Treatment Planning System (PTPS) for proton and photon therapy including all related functionalities and services. The scope includes: —Software and licenses for a complete PTPS —Server hardware, required by the tenderer to be delivered by the tenderer —Necessary server hardware and workstations to be installed centrally for remote access (ex. Citrix farm). (This part optional for the Contracting Authority to buy.) —Service agreement.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Programpakke til medicinsk brug 📦
Sted for udførelsen
NUTS-region: Midtjylland 🏙️

Procedure
Procedureform: Offentligt udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Regional eller lokal myndighed
Navn på ordregivende myndighed: Central Denmark Region
Postadresse: Dep. of Procurement and Clinical Engineering, Olof Palmes Allé 15
Postnummer: 8200
Postby: Århus N
Kontakt
Internetadresse: http://www.rm.dk 🌏
E-mail: sidsel.marcussen@stab.rm.dk 📧
Telefon: +45 78414532 📞
URL til dokumenter: http://www.udbud.rm.dk 🌏

Reference
Datoer
Afsendelsesdato: 2016-10-25 📅
Tilbudsfrist: 2016-11-30 📅
Offentliggørelsesdato: 2016-10-27 📅
Startdato: 2017-02-01 📅
Slutdato: 2022-01-31 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 208-376200
EUT-S-nummer: 208
Yderligere oplysninger

Tender documents will be available on www.udbud.rm.dk In terms of the duration of the Contract see section 13 ‘Maintenance’ in the contract. The time frame stated in this notice section II.2.7 is indicative.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The scope includes:

—Software and licenses for a complete PTPS

—Server hardware, required by the tenderer to be delivered by the tenderer

—Necessary server hardware and workstations to be installed centrally for remote access (ex. Citrix farm). (This part optional for the Contracting Authority to buy.)

—Service agreement.

The Central Denmark Region is hosting Danish Centre for Particle Therapy (DCPT), for the purpose of treating a complex mix of pediatric and adult cancer patients, in total up to 1,180 patients per year. The Centre will be an integral part of the University Hospital of Aarhus.

DCPT have partnered with Varian Medical Systems for the delivery of the Proton Therapy System, this includes delivery of the ‘ProBeam’ system with accelerator, energy selection system, beam line, three rooms with 360° gantries with for patient treatments and a dedicated research room with horizontal beam line. All three treatment rooms have gantry integrated Cone Beam CT (CBCT) and the Oncology Information System (OIS) ‘Aria’ is also included in the delivery.

DCPT is seeking a partnership with a supplier of a Proton Treatment Planning System (PTPS) that will allow for long term development of proton therapy at DCPT.

Tenderers should note the following high level needs for the proton therapy planning software:

—It must support the Varian ProBeam Pencil Beam Scanning (PBS) delivery system and Varian Aria OIS and the continued development of the technology involved.

—It must have a user friendly graphically user interface.

—It must provide efficient and state of the art…

… multi modality image segmentation and proton planning functionality including robustness evaluation, robust optimization and single and multi field optimization.

… functionality for comparison of photon and proton dose plans in order to support comparison of dose plans as part of the national referral of patients.

… functionality for accounting for 4D respiratory motion and motion mitigation strategies.

… physics modeling.

—For efficiency and patient safety the PTPS must preserve data integrity and interconnectivity with the Varian Aria OIS and Varian ProBeam System including the CBCT system.

—For efficient and easy access and deployment of the System it must be accessible remotely.

—It must provide efficient and state of the art tools for supporting Adaptive Proton Therapy.

—It must support a high level of automation.

—It must support education and training of staff and relevant training courses hosted by Aarhus University Hospital and DCPT.

—It must support research at DCPT.

Beskrivelse af mulighederne:

The scope of contract as stated in II.1.4) includes the following:

Necessary server hardware and workstations to be installed centrally for remote access (ex. Citrix farm). (This part is optional for the Contracting Authority to buy).

Yderligere oplysninger:

Tender documents will be available on www.udbud.rm.dk

In terms of the duration of the Contract see section 13 ‘Maintenance’ in the contract. The time frame stated in this notice section II.2.7 is indicative.

Sted for udførelsen
Hovedsted eller sted for udførelsen: DNU, The New University Hospital in Aarhus.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

Tenderers must complete and disclose the European Single Procurement Document (ESPD) as preliminary documentation for their suitability and to confirm that tenderers are not subject to grounds for exclusion.

Only the winner of the procurement procedure will be requested to submit the original documentation (section 7.1.3).

The ESPD is only accessible via the ESPD service provided by the European Commission: https://ec.europa.eu/growth/tools-databases/espd/welcome

As a standard the following parts must be completed:

—Part II: Information about the economic operator.

—Part III: Exclusion grounds.

If a tenderer is part of a temporary association of enterprises, such as a consortium, this must be stated in part II, section A of the ESPD and each of the participating economic operators must complete a separate ESPD with the information required.

Økonomisk og finansiel stilling:

There are no specific requirements in terms of Financial Capacity. Therefore ESPD part VI section B: ‘Economic and financial standing’ is not relevant and is not to be completed.

Teknisk og faglig kompetence:

ESPD part VI section C ‘Technical and professional capacity’ must be completed.

In terms of technical capacity the tenderer must meet the following minimum requirements:

—The tenderer should provide references from similar assignments within PTPS completed within the last three years (or ongoing).

Mindstekrav til niveauet:

—It is a minimum requirement that the tenderer can provide at least one reference site using the PTPS as the primary clinical installation for dose planning with Pencil Beam Scanning. Information on references must be stated in the ESDP document and must include the following informations:

— Contact information on customer.

— Description of the scope of the assignment.

— Description of the delivered services.

— Present status on the project.

Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:

The supplier must comply with the applicable rules and the Customer's guidelines on IT security and processing of personal data. The supplier shall in connection with the conclusion of this Contract

also sign the Customer's data processing agreement.

Procedure
Tidspunkt for modtagelse af tilbud: 12:00
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 6 måneder
Dato for åbning af tilbud: 2016-11-30 📅
Tidspunkt for åbning af tilbud: 12:30
Yderligere oplysninger: Tenderers or their representatives may not attend the opening of the tenders.
Kriterier for tildeling
Kvalitetskriterium (navn): Quality of the system
Kvalitetskriterium (vægtning): 55
Vægtning af pris: 45

Ordregivende myndighed
Kontakt
Enhed: Procurement Lawyer Mrs Sidsel Marcussen
Internetadresse: www.rm.dk 🌏
Køberprofilens adresse: www.udbud.rm.dk 🌏
URL til dokumenter: http://www.udbud.rm.dk 🌏

Supplerende oplysninger
Gennemgå organ
Navn: Danish Procurement Board of Complaints
Postadresse: Langelinie Allé 17
Postby: Copenhagen
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Internetadresse: http://www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:

Complaints must be submitted to the Danish Procurement Board of Complaints within 45 days after the Contracting Authority has published a notice on award of contract. The deadline for submission of complaints is calculated from the day after publication of the notice of award of contract.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Danish Competition and Consumer Authority
Postadresse: Carl Jakobsens Vej 35
Postby: Valby
Postnummer: 2500
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2016/S 208-376200 (2016-10-25)

Bekendtgørelse om indgåede kontrakter (2017-05-03)
Objekt
Omfanget af udbuddet
Referencenummer: 2016/S 208-376200
Kort beskrivelse:

The scope of the contract is the design, delivery, installation and testing of a Proton Treatment Planning System (PTPS) for proton and photon therapy including all related functionalities and services. The scope includes: —Software and licenses for a complete PTPS, —Server hardware, required by the tenderer to be delivered by the tenderer, —Necessary server hardware and workstations to be installed centrally for remote access (ex. Citrix farm). (This part optional for the Contracting Authority to buy.), —Service agreement.

Den samlede værdi af udbuddet: 27 866 667 EUR 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Identitet
Postadresse: Dept. of Procurement and Clinical Engineering, Olof Palmes Allé 15
Postby: Aarhus N
Kontakt
Telefon: +45 78414500 📞

Reference
Datoer
Afsendelsesdato: 2017-05-03 📅
Offentliggørelsesdato: 2017-05-05 📅
Identifikatorer
Bekendtgørelsesnummer: 2017/S 087-169570
Henviser til bekendtgørelse: 2016/S 208-376200
EUT-S-nummer: 87

Objekt
Omfanget af udbuddet
Kort beskrivelse:

—Software and licenses for a complete PTPS,

—Server hardware, required by the tenderer to be delivered by the tenderer,

—Necessary server hardware and workstations to be installed centrally for remote access (ex. Citrix farm). (This part optional for the Contracting Authority to buy.),

Tildeling af kontrakt
Dato for kontraktindgåelse: 2017-05-01 📅

Supplerende oplysninger
Gennemgå organ
Postadresse: Toldboden 2
Postby: Viborg
Postnummer: 8800
Kilde: OJS 2017/S 087-169570 (2017-05-03)

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