Framework agreement regarding sustainment of HF Radio Communication equipment consisting of THALES Series 6000 HF Transmitter and Receiver equipment

Danish Defence Acquisition and Logistics Organization

On-board 5 major naval ships The Royal Danish Navy has installed and is currently using HF radio communication equipment consisting of THALES Series 6000 HF Transmitter and Receiver equipment. Further to this a training communication system is installed at the Naval Technical School and a test set of the equipment is located at Naval Base Workshop both also consisting of THALES series 6000 Equipment.
The HF radio system has been commissioned over a span of 8 years from 2004 and consists in total of 40 dual 1 kW transceivers, a number of highpower antenna combiners, antennas, antenna tuners as well as receive antenna and distribution systems.
The Danish Defence Acquisition and Logistic Organisation (DALO) wishes to establish a sustainment and support program for this HF radio communication equipment. Sustainability of the HF Radio System shall ensure that the system remains on an operational acceptable level, being interoperable with NATO partners and in accordance with NATO standards.
The framework agreement will mainly include the following services relating to the HF radio communication equipment currently owned by DALO (THALES Series 6000 HF Transmitter and Receiver equipment):
1. Supply of spare parts and components (if original Thales spare parts are not offered DALO will require documentation ensuring full interoperability);
2. Repair service regarding spare parts;
3. Repair service regarding the equipment;
4. Training (regarding existing as well as supplied equipment);
5. Supply of relevant documentation (regarding existing as well as supplied equipment);
6. Remote support service (help desk);
7. On-site support by skilled technicians;
8. Enhancement services;
9. Obsolescence handling.

Deadline

Fristen for modtagelse af bud var på 2016-05-09. Indkøbet blev offentliggjort på 2016-04-06.

Hvem?

• Danish Defence Acquisition and Logistics Organization

Hvad?

Hvor?

• Danmark

Indkøbshistorik

Dato	Dokument
2016-04-06	Udbudsbekendtgørelse
2016-05-24	Supplerende oplysninger

Udbudsbekendtgørelse (2016-04-06)
Objekt
Omfanget af udbuddet
Titel: Radioudstyr
Mængde eller omfang: 8 000 00011 000 000
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union
Fælles glossar for offentlige kontrakter (CPV)
Kode: Radioudstyr 📦

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Danish Defence Acquisition and Logistics Organization
Postadresse: Lautrupbjerg 1-5
Postnummer: 2750
Postby: Ballerup
Kontakt
Internetadresse: http://forsvaret.dk/fmi 🌏
E-mail: asla@kammeradvokaten.dk 📧
Telefon: +45 51594165 📞

Reference
Datoer
Afsendelsesdato: 2016-04-06 📅
Tilbudsfrist: 2016-05-09 📅
Offentliggørelsesdato: 2016-04-08 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 069-120399
EUT-S-nummer: 69
Yderligere oplysninger

Candidates are asked to submit applications for prequalification in 3 hardcopies and electronically on a CD/ USB or equivalent medium in a sealed envelope marked ‘Confidential Tender for sustainment of HF radio communication equipment. Must not be opened in the reception’. In case of discrepancy between the hard-copy and the electronic version, the hardcopy shall take precedence. The application for prequalification cannot be submitted by e-mail. DALO have prepared a prequalification questionnaire which candidates are strongly encouraged to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfils the requirements. The questionnaire is available upon request from the contact point stated in I.1) above. Re. Section III.2.1): Solemn declaration regarding the candidate's payment of taxes and social security contributions. When submitting the offers (but not the application for prequalification), the tenderers must submit a solemn declaration stating to which degree the tenderer has fulfilled its obligations relating to the payment of direct and indirect taxes and social security contributions in accordance with the legal provisions of the country in which the candidate is established and in Denmark in accordance with consolidation act no. 336 of 13.5.1997 regarding public payments. A template for the declaration will be provided with the tender documents. Re. Section III.2): Relying on the capacities of other entities: According to the EU public procurement directives, a candidate may rely on the economic, financial and/or technical capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wants to rely on other entities and wishes that the capacity of other entities is taken into account when DALO assesses the suitability of the candidate, the candidate must prove that the other entities will and shall put the relevant resources at the disposal of the candidate. A template for a declaration from the supporting entity to this effect is included in the prequalification questionnaire referred to above. Re. Section IV.1.1) This tender is conducted according to the negotiated procedure, cf. directive 2009/81/EC of the European Parliament and of the Council, article 26. The tenderers who will be invited to submit tenders will receive further practical information regarding the negotiated procedure in the Instructions to Tenderers. However in regard to IV.1.1) DALO reserves the right to waive the negotiation procedure and to assign the Framework Agreement on basis of the first offer. Re. Section IV.3.4) The stated time 13:00 is local Danish time.

Yderligere oplysninger

Candidates are asked to submit applications for prequalification in 3 hardcopies and electronically on a CD/ USB or equivalent medium in a sealed envelope marked ‘Confidential Tender for sustainment of HF radio communication equipment. Must not be opened in the reception’.

In case of discrepancy between the hard-copy and the electronic version, the hardcopy shall take precedence.

The application for prequalification cannot be submitted by e-mail.

DALO have prepared a prequalification questionnaire which candidates are strongly encouraged to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfils the requirements. The questionnaire is available upon request from the contact point stated in I.1) above.

Re. Section III.2.1): Solemn declaration regarding the candidate's payment of taxes and social security contributions. When submitting the offers (but not the application for prequalification), the tenderers must submit a solemn declaration stating to which degree the tenderer has fulfilled its obligations relating to the payment of direct and indirect taxes and social security contributions in accordance with the legal provisions of the country in which the candidate is established and in Denmark in accordance with consolidation act no. 336 of 13.5.1997 regarding public payments. A template for the declaration will be provided with the tender documents.

Re. Section III.2): Relying on the capacities of other entities:

According to the EU public procurement directives, a candidate may rely on the economic, financial and/or technical capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wants to rely on other entities and wishes that the capacity of other entities is taken into account when DALO assesses the suitability of the candidate, the candidate must prove that the other entities will and shall put the relevant resources at the disposal of the candidate. A template for a declaration from the supporting entity to this effect is included in the prequalification questionnaire referred to above.

Re. Section IV.1.1) This tender is conducted according to the negotiated procedure, cf. directive 2009/81/EC of the European Parliament and of the Council, article 26. The tenderers who will be invited to submit tenders will receive further practical information regarding

the negotiated procedure in the Instructions to Tenderers. However in regard to IV.1.1) DALO reserves the right to waive the negotiation procedure and to assign the Framework Agreement on basis of the first offer.

Re. Section IV.3.4) The stated time 13:00 is local Danish time.

Objekt
Omfanget af udbuddet
Anslået værdi uden moms: 8 000 000 💰
11 000 000 💰
Kort beskrivelse:

The HF radio system has been commissioned over a span of 8 years from 2004 and consists in total of 40 dual 1 kW transceivers, a number of highpower antenna combiners, antennas, antenna tuners as well as receive antenna and distribution systems.

The Danish Defence Acquisition and Logistic Organisation (DALO) wishes to establish a sustainment and support program for this HF radio communication equipment. Sustainability of the HF Radio System shall ensure that the system remains on an operational acceptable level, being interoperable with NATO partners and in accordance with NATO standards.

The framework agreement will mainly include the following services relating to the HF radio communication equipment currently owned by DALO (THALES Series 6000 HF Transmitter and Receiver equipment):

1. Supply of spare parts and components (if original Thales spare parts are not offered DALO will require documentation ensuring full interoperability);

2. Repair service regarding spare parts;

3. Repair service regarding the equipment;

4. Training (regarding existing as well as supplied equipment);

5. Supply of relevant documentation (regarding existing as well as supplied equipment);

6. Remote support service (help desk);

7. On-site support by skilled technicians;

8. Enhancement services;

9. Obsolescence handling.

Varighed: 84 måneder

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

When submitting the bids (but not the application for participation) the tenders must submit a solemn declaration stating to which degree the tenderer has fulfilled its obligations relating to the payment of direct and indirect taxes and social security contributions in accordance with the legal provisions of the country in which the candidate is established and in Denmark. A form that the tenderers can use will be submitted with the tender material.

Økonomisk og finansiel stilling:

The 3 latest annual reports or a declaration stating the candidate's equity ratio (calculated by dividing the candidate's equity with the

candidate's total assets (equity/total assets x 100) at the end of the preceding three financial years, in so far as information such information is available.

Mindstekrav til niveauet:

The candidate must have had a equity ratio of at least 10 percent for each of the preceding 3 financial years.

Reference is made to section VI.3) with regard to the candidate's possibility of relying on the capacity of other entities.

Teknisk og faglig kompetence:

A list of the most important similar deliveries carried out over the past five years. The list should preferably include:

— A description of each delivery;

— Information on when it was carried out;

— The size and value of the deliveries (specific names/countries are preferred, but need not necessarily be included; if no country specific information is included the candidate is asked to provide as much generic information as possible about the delivery);

— The recipients of the deliveries.

Mindstekrav til niveauet:

The candidates must as a minimum demonstrate that they during the past five years, have had experience with

— delivery of spare parts for Thales Series 6000 HF Transmitter and Receiver equipment or similar HF communication equipment (if original Thales spare parts are not offered DALO will require documentation ensuring full interoperability);

— on-site support and repair service for Thales Series 6000 HF Transmitter and Receiver equipment or similar HF communication equipment;

— training regarding Thales Series 6000 HF Transmitter and Receiver equipment or similar HF communication equipment.

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:

If prepayments are made, an on-demand guarantee from a recognized financial institution must be presented. The financial institution has to be approved by DALO.

De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:

Reference is made to the tender documents with regard to the payment terms. Invoicing must be done in accordance with the at any time applicable Danish legislation on public payments. At present this is the Danish Consolidation act. no 798 of June 2007 which demands that invoicing must be done electronically. Exact terms will be stated in the contract.

Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint one supplier to represent the group.

Procedure
Rammeaftalens varighed i år: 7
Begrundelse for rammeaftaler med en varighed på mere end fire år: N/A.
Påtænkt antal ansøgere: 3
Objektive kriterier for udvælgelse:

There will be chosen 3 candidates. The limitation of candidates will be based on the following criteria listed in order of priority: (a) the relevance of the candidate's previous deliveries in comparison to the contract/purchases described in section II.1.5) and (b) the economic and financial standing of the candidate, in terms of equity ratio. Please note that any ambiguities and/ or incomprehensibilities in the information submitted under III.2.3) may be regarded negatively in the evaluation when selecting the limited numbers of candidates.

Sprog
Sprog: dansk 🗣️
engelsk 🗣️

Ordregivende myndighed
Kontakt
Enhed: Sofie Schummel Larsen
Navn: Kammeradvokaten
Postadresse: Vester Farimagsgade 23
Postby: Copenhagen V
Postnummer: 1606
Enhed: Kammeradvokaten
E-mail: kfst@kfst.dk 📧

Reference
Yderligere oplysninger

In case of discrepancy between the hard-copy and the electronic version, the hardcopy shall take precedence.

The application for prequalification cannot be submitted by e-mail.

DALO have prepared a prequalification questionnaire which candidates are strongly encouraged to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfils the requirements. The questionnaire is available upon request from the contact point stated in I.1) above.

Re. Section III.2.1): Solemn declaration regarding the candidate's payment of taxes and social security contributions. When submitting the offers (but not the application for prequalification), the tenderers must submit a solemn declaration stating to which degree the tenderer has fulfilled its obligations relating to the payment of direct and indirect taxes and social security contributions in accordance with the legal provisions of the country in which the candidate is established and in Denmark in accordance with consolidation act no. 336 of 13.5.1997 regarding public payments. A template for the declaration will be provided with the tender documents.

Re. Section III.2): Relying on the capacities of other entities:

According to the EU public procurement directives, a candidate may rely on the economic, financial and/or technical capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wants to rely on other entities and wishes that the capacity of other entities is taken into account when DALO assesses the suitability of the candidate, the candidate must prove that the other entities will and shall put the relevant resources at the disposal of the candidate. A template for a declaration from the supporting entity to this effect is included in the prequalification questionnaire referred to above.

Re. Section IV.1.1) This tender is conducted according to the negotiated procedure, cf. directive 2009/81/EC of the European Parliament and of the Council, article 26. The tenderers who will be invited to submit tenders will receive further practical information regarding

the negotiated procedure in the Instructions to Tenderers. However in regard to IV.1.1) DALO reserves the right to waive the negotiation procedure and to assign the Framework Agreement on basis of the first offer.

Re. Section IV.3.4) The stated time 13:00 is local Danish time.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for udbud (The Complaints Board for Public Procurement)
Postadresse: Dahlerups Pakhus, Langelinie Allé 17
Postby: Copenhagen Ø
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291095 📞
Internetadresse: http://erhvervsstyrelsen.dk/klagenaevnet-for-udbud. 🌏
Oplysninger om frister for klageprocedurer:

Precise information on deadline(s) for lodging appeals Pursuant to Danish act no 492 of 12.5.2010 with subsequent amendments on enforcement of the public procurement rules, complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision. Other complaints must be filed with The Complaints Board for Public Procurement within 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date). However, if the tender concerns a framework agreement complaints must be filed with The Complaints Board for Public Procurement within 6 months after the Contracting Authority has sent notification to the candidates/ tenderers involved that the Contracting Authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision.

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement. The complainant shall state whether the complaint has been lodged in the stand-still period. If the appeal has not been lodged in the standstill period, the appellant must also state whether it is requested that the appeal is granted delaying effect.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2016/S 069-120399 (2016-04-06)

Supplerende oplysninger (2016-05-24)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Supplerende oplysninger

Reference
Datoer
Afsendelsesdato: 2016-05-24 📅
Offentliggørelsesdato: 2016-05-28 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 102-182139
Henviser til bekendtgørelse: 2016/S 069-120399
EUT-S-nummer: 102
Kilde: OJS 2016/S 102-182139 (2016-05-24)

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