Digitation of books and other texts

Nota

Nota is a state institution that makes books and other written materials available to people with reading disabilities. 1 of Nota's tasks is to supply materials for visually impaired and dyslexic students at upper secondary school, colleges and universities. In this context, we are putting out to tender an annual production of books and other printed material amount to a total of approx. 500 000-800 000 pages, to be delivered in Word .docx format and in open PDF/A format (PDF/A-1b-ISO 19005-1 Level B), which is accessible to screen readers.

Deadline

Fristen for modtagelse af bud var på 2016-08-26. Indkøbet blev offentliggjort på 2016-07-22.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2016-07-22 Udbudsbekendtgørelse
2016-11-15 Bekendtgørelse om indgåede kontrakter
Udbudsbekendtgørelse (2016-07-22)
Objekt
Omfanget af udbuddet
Titel: Forretningstjenesteydelser: forskrifter, markedsføring, rådgivning, rekruttering, trykning og sikkerhed
Kort beskrivelse:
Nota is a state institution that makes books and other written materials available to people with reading disabilities. 1 of Nota's tasks is to supply materials for visually impaired and dyslexic students at upper secondary school, colleges and universities. In this context, we are putting out to tender an annual production of books and other printed material amount to a total of approx. 500 000-800 000 pages, to be delivered in Word .docx format and in open PDF/A format (PDF/A-1b-ISO 19005-1 Level B), which is accessible to screen readers.
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Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Forretningstjenesteydelser: forskrifter, markedsføring, rådgivning, rekruttering, trykning og sikkerhed 📦
Sted for udførelsen
NUTS-region: Danmark 🏙️

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Nota
Postadresse: Teglværksgade 37
Postnummer: 2100
Postby: København Ø
Kontakt
Internetadresse: http://www.nota.dk 🌏
E-mail: procurement@nota.dk 📧
Telefon: +45 39134674 📞
URL til dokumenter: https://drop.nota.dk/share.cgi?ssid=05r4LYw 🌏

Reference
Datoer
Afsendelsesdato: 2016-07-22 📅
Tilbudsfrist: 2016-08-26 📅
Offentliggørelsesdato: 2016-07-26 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 142-256607
Henviser til bekendtgørelse: 2016/S 059-098860
EUT-S-nummer: 142
Yderligere oplysninger
It is noted that if the economic operator does not comply with the formal requirements in this notice and the tender documents the contracting entity may be required to reject the offer as not in compliance with the tender specifications. The contracting entity shall exclude a tenderer from participation in the tender procedure, where the tenderer is covered by the mandatory exclusion grounds mentioned in §135 and §136 of the Public Procurement Act. The tenderer shall indicate this information in the European Single Procurement Document (ESPD). It should be particularly noted that some of these grounds for voluntary exclusion in the Public Procurement are made mandatory by §136 of the Public Procurement Act (Exclusion due to conflict of interest, exclusion due to distortions of competition as a result of prior inclusion and exclusion due to the provision of grossly inaccurate information, withholding of information or not being able to submit the final documentation). The contracting entity shall also exclude a tenderer from participation in the tender procedure, where the tenderer is covered by the conditions specified in §137,2 of the Public Procurement Act, that the tenderer has been declared bankrupt or is under insolvency or liquidation proceedings. An economic operator, who participates alone and does not rely on the capacity of other entities, shall only complete 1 ESDP in order to conform to the documentation for exclusion and the selection criteria. An economic operator participating alone, but who relies on the capacity of q or more other entities, shall ensure that the contracting entity receives the operator's own ESDP with a separate ESDP with the relevant information for each of the entities upon which it relies. Refer to the Competition and Consumer Authority's Guide to the European Single Procurement Document(ESPD) for the correct way to complete the form.
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Objekt
Omfanget af udbuddet
Anslået samlet værdi: 1 250 000 EUR 💰
Kort beskrivelse:
We are putting out to tender an annual production of books and other printed material amount to a total of approx. 500 000-800 000 pages, to be delivered in Word .docx format and in open PDF/A format (PDF/A-1b-ISO 19005-1 Level B), which is accessible to screen readers. The tender shall be accompanied by an example of digitization of both simple and complex text samples in Word .docx format and in open PDF/A format (PDF/A-1b ISO 19005-1 Level B) respectively.
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Varighed: 24 måneder
Beskrivelse af fornyelser:
The contract is entered into for 24 months with the possibility for 2 12-month extensions.
Beskrivelse af mulighederne:
Nota has an option for the performance of further digitisations in addition to the total quantity, to be remunerated at the fixed unit prices offered.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:
Tenderers shall complete the European Single Procurement Document that acts as provisional documentation of eligibility. The Tenderer shall, upon request by the Contracting Authority, provide detailed documentation of eligibility. The successful Tenderer shall submit detailed documentation of eligibility within 8 calendar days after an award of contract. The following documentation for personal circumstances shall be submitted upon request by the Contracting Authority. Evidence that the grounds for exclusion in the Procurement Act's § 135 para. 1 or 3, § 136 Clause 1, 2 and 3 and § 137 Clause 2 or 7 do not apply to the Tenderer.
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Økonomisk og finansiel stilling:
The following documentation of financial capacity shall be submitted upon request by the Contracting Authority:
1. The economic operator must specify the total revenue in the latest 3 available financial years available, depending on when the economic operator was established or started trading, if the figures for this revenue are available. The final documentation must be endorsed by a registered or certified public accountant. This shall be disclosed in ESPD Part IV, Section B.
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2. The economic operator must provide their degree of solvency from the latest 3 available financial years, on when the economic operator was established or started trading, if the figures for this revenue are available. The final documentation must be endorsed by a registered or certified public accountant. This shall be disclosed in ESPD Part IV, Section B.
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Mindstekrav til niveauet:
Minimum requirements for the level that may be required:
1. Revenue is required of at least 500 000 EUR in the latest 3 available financial years. If the candidate relies on the capacity of other entities, revenue shall be calculated as the applicant's and the other entities' combined revenue in the latest 3 available financial years. In the case of an association of undertakings (e.g. a consortium), the revenue shall be calculated as the companies' total revenue in the latest 3 available financial years.
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2. A solvency ratio of at least 5 % is required in the latest annual report. The solvency ratio is calculated as the applicant's total equity capital value in relation to the company's total assets. The solvency ratio is calculated as (total equity capital value/total assets) x 100 = solvency ratio. If the applicant depends on the capacity of other entities (e.g. a subcontractor or units within the same group, including a parent, sister or subsidiary company), the solvency ratio is calculated as the applicant's and the other entities total equity capital value relative to their total assets.
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Teknisk og faglig kompetence:
Economic operator shall prepare a reference list of the 3 most important comparable deliveries carried out over the last 3 years, This shall be disclosed in ESPD Part IV, Section C.
Mindstekrav til niveauet:
At least 5 references and max. 10 references from the latest 3 years. The reference shall relate to the subject of the tender and shall be verifiable by the Contracting Authority. In this context, the reference shall convince the Contracting Authority that the Tenderer possesses the necessary experience to perform the task.
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For each reference the economic operator must give a description of:
— The deliveries;
— The revenue for the delivery;
— Time of delivery; and,
— The recipient of the delivery.
Kontraktens udførelse
Betingelser for opfyldelse af kontrakten: CSR — as specified in the tender documents.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:
Objective criteria for selection of the limited number of applicants:
The limitation of applicants is based on who has documented the most relevant experiences in relation to the services covered by the contract.
— To produce accessible digital texts;
— Experience in working with OCR in several languages;
— Quality assurance of digital texts.
The limitation is based on the applicant's description in ESPD Part IV, section C,.
Tidspunkt for modtagelse af tilbud: 12:00
Dato for afsendelse af opfordringer: 2016-09-02 📅
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️
Tilbuddets gyldighedsperiode: 3 måneder

Ordregivende myndighed
Kontakt
Enhed: Carl Rosschou
URL til dokumenter: https://drop.nota.dk/share.cgi?ssid=05r4LYw 🌏

Reference
Yderligere oplysninger
It is noted that if the economic operator does not comply with the formal requirements in this notice and the tender documents the contracting entity may be required to reject the offer as not in compliance with the tender specifications. The contracting entity shall exclude a tenderer from participation in the tender procedure, where the tenderer is covered by the mandatory exclusion grounds mentioned in §135 and §136 of the Public Procurement Act. The tenderer shall indicate this information in the European Single Procurement Document (ESPD). It should be particularly noted that some of these grounds for voluntary exclusion in the Public Procurement are made mandatory by §136 of the Public Procurement Act (Exclusion due to conflict of interest, exclusion due to distortions of competition as a result of prior inclusion and exclusion due to the provision of grossly inaccurate information, withholding of information or not being able to submit the final documentation).
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The contracting entity shall also exclude a tenderer from participation in the tender procedure, where the tenderer is covered by the conditions specified in §137,2 of the Public Procurement Act, that the tenderer has been declared bankrupt or is under insolvency or liquidation proceedings.
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An economic operator, who participates alone and does not rely on the capacity of other entities, shall only complete 1 ESDP in order to conform to the documentation for exclusion and the selection criteria. An economic operator participating alone, but who relies on the capacity of q or more other entities, shall ensure that the contracting entity receives the operator's own ESDP with a separate ESDP with the relevant information for each of the entities upon which it relies.
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Refer to the Competition and Consumer Authority's Guide to the European Single Procurement Document(ESPD) for the correct way to complete the form.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud
Postadresse: Dahlerups Pakhus, Langelinie Allé 17
Postby: København Ø
Postnummer: 2100
Land: Danmark 🇩🇰
Telefon: +45 35291000 📞
E-mail: klfu@erst.dk 📧
Internetadresse: http://erhvervsstyrelsen.dk/klagenaevnet-for-udbud:// 🌏
Oplysninger om frister for klageprocedurer:
According to the Act on Enforcement of Tender Regulations, etc. (the Act can be downloaded from: www.retsinformation.dk), the following deadlines apply for filing a complaint. For appeal of a decision not to pre-qualify, the appeal must be filed with the Complaints Board for Public Procurement within 20 calendar days from the day following the day on which the contracting entity has notified the applicants concerned about who has been pre-qualified, if the notification contains a short summary of the relevant reasons for the decision. Appeals concerning failure to be awarded the contract must be submitted within 45 days after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract. The appellant shall, no later than simultaneously with submitting an appeal to the Complaints Board for Public Procurement, notify the contracting entity that an appeal has been lodged with the Complaints Board for Public Procurement. This is most easily done by the complainant sending or e-mailing a copy of the complaint with annexes to the contracting entity. The Complaints Board needs to know whether the complainant has notified the contracting entity, and the complainant must therefore submit a copy of the notification of the contracting entity to the Appeals Board.
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Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen
Postadresse: Carl Jacobsens vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
E-mail: kfst@kfst.dk 📧
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2016/S 142-256607 (2016-07-22)
Bekendtgørelse om indgåede kontrakter (2016-11-15)
Objekt
Omfanget af udbuddet
Kort beskrivelse:
Nota is a state institution that makes books and other written materials available to people with reading disabilities. One of Nota's tasks is to supply materials for visually impaired and dyslexic students at upper secondary school, colleges and universities. In this context, we are putting out to tender an annual production of books and other printed material amount to a total of approx. 500 000-800 000 pages, to be delivered in Word docx format and in open PDF/A format (PDF/A-1b-ISO 19005-1 Level B), which is accessible to screen readers.
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Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2016-11-15 📅
Offentliggørelsesdato: 2016-11-18 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 223-406688
Henviser til bekendtgørelse: 2016/S 142-256607
EUT-S-nummer: 223

Objekt
Omfanget af udbuddet
Kort beskrivelse:
Nota is a state institution that makes books and other written materials available to people with reading disabilities.
One of Nota's tasks is to supply materials for visually impaired and dyslexic students at upper secondary school, colleges and universities.
In this context, we are putting out to tender an annual production of books and other printed material amount to a total of approx. 500 000-800 000 pages, to be delivered in Word docx format and in open PDF/A format (PDF/A-1b-ISO 19005-1 Level B), which is accessible to screen readers.
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We are putting out to tender an annual production of books and other printed material amount to a total of approx. 500 000-800 000 pages, to be delivered in Word docx format and in open PDF/A format (PDF/A-1b-ISO 19005-1 Level B), which is accessible to screen readers. The tender shall be accompanied by an example of digitization of both simple and complex text samples in Word docx format and in open PDF/A format (PDF/A-1b ISO 19005-1 Level B) respectively.
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Procedure
Kriterier for tildeling
Kvalitetskriterium (navn): Quality and quality assurance
Kvalitetskriterium (vægtning): 35
Kvalitetskriterium (navn): Reliability of delivery
Vægtning af pris: 30

Tildeling af kontrakt
Dato for kontraktindgåelse: 2016-11-07 📅

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:
According to the Act on Enforcement of Tender Regulations etc. (the Act can be downloaded fromwww.retsinformation.dk ), the following deadlines apply for filing a complaint:
For appeal of a decision not to pre-qualify, the appeal must be filed with the Complaints Board for Public Procurement within 20 calendar days from the day following the day on which the contracting entity has notified the applicants concerned about who has been pre-qualified, if the notification contains a short summary of the relevant reasons for the decision.
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Appeals concerning failure to be awarded the contract must be submitted within 45 days after the contract ingentity has published a notice in the Official Journal of the European Union that the contracting entity has entered into a contract.
The appellant shall, no later than simultaneously with submitting an appeal to the Complaints Board for Public Procurement, notify the contracting entity that an appeal has been lodged with the Complaints Board for Public Procurement. This is most easily done by the complainant sending or e-mailing a copy of the complaint
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with annexes to the contracting entity. The Complaints Board needs to know whether the complainant has notified the contracting entity, and the complainant must therefore submit a copy of the notification of the contracting entity to the Appeals Board.
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Kilde: OJS 2016/S 223-406688 (2016-11-15)
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