Contract for Delivery of Film Scanning System

Danish Film Institute

The Danish Film Institute's (DFI) Film Archive department is acquiring a film scanner for professional scanning of analogue film, in different formats and quality options.
The content that will be digitized is old Danish analogue documentaries and documentary recordings. The operation of the film scanning system and the digitization will be conducted by external suppliers as well as in-house with a DFI digitizing set up, which will be placed at and handled by DFI. Included in the contract are maintenance services for the scanner.
The goal of the film scanner system is to implement the political mandate to digitize film, given to DFI.

Deadline

Fristen for modtagelse af bud var på 2016-10-04. Indkøbet blev offentliggjort på 2016-09-01.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2016-09-01 Udbudsbekendtgørelse
2016-09-22 Supplerende oplysninger
2017-04-04 Bekendtgørelse om indgåede kontrakter
Udbudsbekendtgørelse (2016-09-01)
Objekt
Omfanget af udbuddet
Titel: Scannere
Kort beskrivelse:
The Danish Film Institute's (DFI) Film Archive department is acquiring a film scanner for professional scanning of analogue film, in different formats and quality options. The content that will be digitized is old Danish analogue documentaries and documentary recordings. The operation of the film scanning system and the digitization will be conducted by external suppliers as well as in-house with a DFI digitizing set up, which will be placed at and handled by DFI. Included in the contract are maintenance services for the scanner. The goal of the film scanner system is to implement the political mandate to digitize film, given to DFI.
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Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Scannere 📦
Yderligere CPV-kode: Scannertilbehør 📦
Sted for udførelsen
NUTS-region: Byen København 🏙️

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Danish Film Institute
Postadresse: Gothersgade 55
Postnummer: 1123
Postby: København K
Kontakt
Internetadresse: http://www.ramboll.dk 🌏
E-mail: bki@ramboll.com 📧
Telefon: +45 51618264 📞
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169984&B=DK_UDBUD 🌏
URL til deltagelse: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169984&B=DK_UDBUD 🌏

Reference
Datoer
Afsendelsesdato: 2016-09-01 📅
Tilbudsfrist: 2016-10-04 📅
Offentliggørelsesdato: 2016-09-06 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 171-307121
EUT-S-nummer: 171
Yderligere oplysninger
This is a restricted procedure, which means that applicants that wish to participate in the procurement procedure must first request prequalification. Requests for prequalification must be prepared on the basis of the conditions stated in part III.1 for participation and must contain the information, declarations etc. that are requested in points III.1.1, III.1.2 and III.1.3. The deadline in point IV.2.2 is the deadline for receipt of request for prequalification. The deadline for receipt of tender is fixed in the tender documents. Each applicant can submit only one request for prequalification. The request for prequalification must be uploaded via EU-Supply, see section I.3. Request for prequalification can be submitted nowhere else. Questions in connection with the procurement must be asked via the message function of EU-Supply. All questions received will be answered and submitted to all participants in anonymised form. Questions received 2 weeks before deadline for receipt of request for prequalification will be answered. Questions received after this time will also be answered unless the nature of the question makes it disproportionately burdensome to provide the answer at the latest 3 days before the expiry of the deadline for submission of request for prequalification. Questions received after this point will not be answered. Section III.1: An applicant or tenderer will be excluded from participation in the procurement procedure if the mandatory grounds for exclusion in sections 135-136 of the Danish Public Procurement Act apply unless the Danish Public Procurement Act allows omission to exclude the applicant/tenderer (see also section 138 of the Act). Section III.1: The contracting entity may at any time in the procurement procedure request an applicant or tenderer to present (final) documentation of the matters that have been declared in the ESPD document; see section 151(2) of the Danish Public Procurement Act. Correspondingly, the contracting entity may ask an applicant or tenderer to supplement or clarify documentation received. In that case the requested documentation must be submitted within a brief time limit that is fixed by the contracting entity. If requested documentation is not submitted this can lead to exclusion of the applicant or tenderer in question from the procurement procedure. The following documentation will be requested: See the Tender Conditions, section 17. Section II.1.4: The procurement procedure includes a contract that contains elements of both a public contract and a framework agreement as the contract includes both the supplier's obligation to provide what is stated in II.1.4 and an element of a framework agreement in connection with the contracting entity's possibilities during the term of the contract of requesting services according to the regulation in the Contract.
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Objekt
Omfanget af udbuddet
Kort beskrivelse:
The Danish Film Institute's (DFI) Film Archive department is acquiring a film scanner for professional scanning of analogue film, in different formats and quality options.
The content that will be digitized is old Danish analogue documentaries and documentary recordings. The operation of the film scanning system and the digitization will be conducted by external suppliers as well as in-house with a DFI digitizing set up, which will be placed at and handled by DFI. Included in the contract are maintenance services for the scanner.
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The goal of the film scanner system is to implement the political mandate to digitize film, given to DFI.
This tender procedure is a restricted tender concerning a contract for Delivery of Film Scanning System, for more information on the process of the procurement, see section VI.3.
Varighed: 48 måneder
Beskrivelse af fornyelser: — Extension of the contract for 2 X 1 year.
Beskrivelse af mulighederne: — Extension of the contract for 2 X 1 year.
Sted for udførelsen
Hovedsted eller sted for udførelsen: København K.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:
As part of the request for prequalification, the applicant must deliver a ‘European Single Procurement Document’ (also referred to as the ESPD document) in which the applicant must provide declarations on the following matters:
— Whether the applicant is subject to the grounds for exclusion in section…
… 135(1)-(3) of the Danish Public Procurement Act (mandatory grounds for exclusion on participation in criminal organisation, bribery, fraud, terrorist acts, money laundering, child labour, unpaid outstanding debt etc.), and
… 136 of the Danish Public Procurement Act (mandatory grounds for exclusion on conflicts of interest, distortion of competition, gross misrepresentation etc.).
Request for prequalification may only be taken into consideration if the above declarations have been provided in the ESPD document, see section 148 (3) of the Danish Public Procurement Act. Therefore declarations cannot be provided in any other manner.
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In the case of groups of applicants (consortium) each individual participant in the group must enclose a separate ESPD document which includes the above-mentioned declarations.
If the applicant rely on the economic/financial ability and/or technical/professional ability of other entities (e.g. subcontractors or entities within the same group, including parent companies, affiliates or subsidiaries) each individual entity must enclose a separate ESPD document which includes the above-mentioned declarations.
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For instruction in using the electronic version of ESPD, see the document Tender Conditions.
Økonomisk og finansiel stilling:
The applicant must as part of the request for prequalification provide a ‘European Single Procurement Document’ (also referred to as an ESPD document) in which the applicant must make declarations on the following matters:
— The applicant's total turnover during the last 3 financial years available (depending on when the applicant set up in business or started its business).
— The applicant's solvency ratio during the last 3 financial years available (depending on when the applicant set up in business or started its business). The solvency ratio shall be calculated as a percentage as equity divided by the total assets. The applicant must state equity and total assets, so it is possible for the contracting entity to calculate the solvency ration. The equity and total assets should be stated in ‘Description’ and the solveny ratio should be stated under ‘Ratio’ in the ESPD.
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Request for prequalification may only be taken into consideration if the above declarations have been provided in the ESPD document, see section 148 (3) of the Danish Public Procurement Act. Therefore declarations cannot be provided in any other manner.
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In the case of groups of applicants (consortium) each individual participant in the group must enclose a separate ESPD document which includes the above-mentioned declarations.
If the applicant relies on the economic and financial standing of others (e.g. entities within the same group, including parent companies, afiiliates or subsidiaries) each individual entity must enclose a separate ESPD document which includes the above-mentioned declarations.
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Teknisk og faglig kompetence:
As part of the request for prequalification, the applicant must provide a ‘European Single Procurement Document’ (also referred to as an ESPD document) in which the applicant must make declarations on the following matters:
1. Presentation of a list of the most important corresponding supplies (references) the applicant has provided during the last 3 years stating description, sums and dates as well as the public or private recipient.
Request for prequalification may only be taken into consideration if the above declarations have been provided in the ESPD document, see section 148 (3) of the Danish Public Procurement Act. Therefore declarations cannot be provided in any other manner.
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In the case of groups of applicants (consortium) each individual participant in the group must enclose a separate European Single Procurement Document which includes the above-mentioned declarations.
If the applicant relies on the technical and professional ability of other entities (e.g. sub-suppliers or entities within the same group, including parent companies, affiliates or subsidiaries) each individual entity must enclose an ESPD document which includes the above-mentioned declarations.
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Kontraktens udførelse
Betingelser for opfyldelse af kontrakten:
It will be a contractual requirement that the supplier and sub-contractors, if any, secure pay for the staff (including special benefits), working hours and other conditions of work that are not less advantageous than those that apply to work of the same nature in accordance with a collective agreement concluded by the most representative social partners within the trade in question in Denmark, and which apply to the whole of the Danish area.
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Furthermore if the contract is awarded to a group of candidates (consortium) the participants must assume joint and several liability for the performance of the contract and appoint a candidate among the participants with joint and several liability to act for the consortium/group.
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Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse af det begrænsede antal ansøgere:
If more suitable applicants than the fixed number (5) submit an request for prequalification, selection of applicants, who will be asked to submit a tender, will be made on the basis of a reasoned assessment where importance is attached to the economic and financial standing on the basis of the information provided in section III.1.2 and the technical and professional ability on the basis of the information provided in section III.1.3 as described below:
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I) The best and most relevant technical and professional ability assessed on the basis of the applicant's references that document experience with delivery of professional film-scanner systems for use in the digital preservation of historical film archives where particular emphasis will be placed on the extent to which the reference documents deliveries of scanners able to handle special issues regarding scanning of fragile and damaged films.
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II) The best economic and financial standing assessed on the basis of the applicant's turnover and solvency ratio where particular emphasis will be placed on a high and stable turnover and a high and stable solvency ratio being documented.
References (I) weight more than turnover and solvency ratio (II).
Tidspunkt for modtagelse af tilbud: 12:00
Sprog, på hvilke bud eller ansøgninger om deltagelse kan indgives: engelsk 🗣️

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 56858318
Kontakt
Enhed: Birger Kidmose
Internetadresse: www.ramboll.dk 🌏
Køberprofilens adresse: https://eu.eu-supply.com/ctm/Company/CompanyInformation/Index/278774 🌏
URL til dokumenter: http://eu.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=169984&B=DK_UDBUD 🌏

Reference
Yderligere oplysninger
This is a restricted procedure, which means that applicants that wish to participate in the procurement procedure must first request prequalification. Requests for prequalification must be prepared on the basis of the conditions stated in part III.1 for participation and must contain the information, declarations etc. that are requested in points III.1.1, III.1.2 and III.1.3.
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The deadline in point IV.2.2 is the deadline for receipt of request for prequalification. The deadline for receipt of tender is fixed in the tender documents.
Each applicant can submit only one request for prequalification.
The request for prequalification must be uploaded via EU-Supply, see section I.3. Request for prequalification can be submitted nowhere else.
Questions in connection with the procurement must be asked via the message function of EU-Supply. All questions received will be answered and submitted to all participants in anonymised form. Questions received 2 weeks before deadline for receipt of request for prequalification will be answered. Questions received after this time will also be answered unless the nature of the question makes it disproportionately burdensome to provide the answer at the latest 3 days before the expiry of the deadline for submission of request for prequalification. Questions received after this point will not be answered.
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Section III.1: An applicant or tenderer will be excluded from participation in the procurement procedure if the mandatory grounds for exclusion in sections 135-136 of the Danish Public Procurement Act apply unless the Danish Public Procurement Act allows omission to exclude the applicant/tenderer (see also section 138 of the Act).
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Section III.1: The contracting entity may at any time in the procurement procedure request an applicant or tenderer to present (final) documentation of the matters that have been declared in the ESPD document; see section 151(2) of the Danish Public Procurement Act. Correspondingly, the contracting entity may ask an applicant or tenderer to supplement or clarify documentation received. In that case the requested documentation must be submitted within a brief time limit that is fixed by the contracting entity. If requested documentation is not submitted this can lead to exclusion of the applicant or tenderer in question from the procurement procedure.
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The following documentation will be requested: See the Tender Conditions, section 17.
Section II.1.4: The procurement procedure includes a contract that contains elements of both a public contract and a framework agreement as the contract includes both the supplier's obligation to provide what is stated in II.1.4 and an element of a framework agreement in connection with the contracting entity's possibilities during the term of the contract of requesting services according to the regulation in the Contract.
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Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for udbud
Postadresse: Nævnenes Hus, Toldboden 2
Postby: Viborg
Postnummer: 8800
Land: Danmark 🇩🇰
Telefon: +45 35291000 📞
E-mail: klfu@erst.dk 📧
Internetadresse: http://www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:
The complaint of an applicant of not having been prequalified must have been filed with the Complaints Board for Public Procurement within 20 calendar days from the day after the day when the contracting entity sent notice to the applicant affected of who had been prequalified; see section 7(1) of the Act.
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Other complaints must be filed with the Complaints Board for Public Procurement within 45 calendar days from the day after the day when the contracting entity has published a notice in the Official Journal of the European Union to the effect that the contracting entity has concluded a contract; see section 7(2)(1) of the Act.
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At the latest at the same time as a complaint is filed with the Complaints Board for Public Procurement the complainant must inform the contracting entity in writing that a complaint is filed with the Complaints Board for Public Procurement and whether the complaint has been filed in the stand still period. Where the complaint has not been filed in the stand still period the complainant must also state whether whether a suspension of the contract has been requested.
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Kilde: OJS 2016/S 171-307121 (2016-09-01)
Supplerende oplysninger (2016-09-22)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Supplerende oplysninger

Reference
Datoer
Afsendelsesdato: 2016-09-22 📅
Tilbudsfrist: 2016-10-11 📅
Offentliggørelsesdato: 2016-09-27 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 186-333744
Henviser til bekendtgørelse: 2016/S 171-307121
EUT-S-nummer: 186
Yderligere oplysninger
As the Danish Authority Konkurrence- og Forbrugerstyrelsen, has reviewed their guidance to the eESPD, the tender documents now include the new guidance from September 2016 instead of the earlier guidance from March 2016. As a consequence the deadline for request for prequalification is postponed till 11.10.2016 12:00 local Danish Time.
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Kilde: OJS 2016/S 186-333744 (2016-09-22)
Bekendtgørelse om indgåede kontrakter (2017-04-04)
Objekt
Omfanget af udbuddet
Kort beskrivelse:
The Danish Film Institute's (DFI) Film Archive department is acquiring a film scanner for professional scanning of analogue film, in different formats and quality options. The content that will be digitized is old Danish analogue documentaries and documentary recordings. The operation of the film scanning system and the digilization will be conducted by external suppliers as well as in-house with a DFI digitizing set up, which will be placed at and handled by DFI. Included in the contract are maintenance services for the scanner. The goal of the film scanner system is to implement the political mandate to digitize film, given to DFI.
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Den samlede værdi af udbuddet: 1 369 200 DKK 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2017-04-04 📅
Offentliggørelsesdato: 2017-04-06 📅
Identifikatorer
Bekendtgørelsesnummer: 2017/S 068-128238
EUT-S-nummer: 68
Yderligere oplysninger
All 3 tenders from the restricted procedure were regarded as non-compliant and therefore rejected and for that reason the Danish Film Institute decided to cancel the tender and launch a competitive procedure with negotiation in accordance with the Danish Public Procurement Act (ACT No. 1564 of 15.12.2015), section 61, paragraph 1, no 2. The negotiation was based on the original tender documents and no substantial material changes was made.The Danish Film Institute requested all 3 Tenderers to participate in the competitive procedure with negotiation. During the competitive procedure with negotiation the Danish Film Institute held 1 negotiation meeting with each tender, and only 2 tenders were received.
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Objekt
Omfanget af udbuddet
Kort beskrivelse:
The content that will be digitized is old Danish analogue documentaries and documentary recordings. The operation of the film scanning system and the digilization will be conducted by external suppliers as well as in-house with a DFI digitizing set up, which will be placed at and handled by DFI. Included in the contract are maintenance services for the scanner.
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This tender procedure was a restricted tender concerning a contract for Delivery of Film Scanning System, for more information on the process of the procurement, see section VI.3.
After the expiry of the deadline for submission of tenders, the Danish Film Institute only received non-compliant tenders.
Therefore, the Danish Film Institute decided to cancel the tender and launch a competitive procedure with negotiation in accordance with the Danish Public Procurement Act, section 61 (1) (2). The competitive procedure with negotiation was completed with one negotiation meeting with the tenderers, see part VI.3.
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Beskrivelse af mulighederne: Extension of the contract for 2 X 1 year.

Procedure
Kriterier for tildeling
Kvalitetskriterium (navn): Quality
Kvalitetskriterium (vægtning): 50
Kvalitetskriterium (navn): Methods & process: Delivery, installation and test
Kvalitetskriterium (vægtning): 15
Kvalitetskriterium (navn): Maintenance
Vægtning af pris: 20

Tildeling af kontrakt
Dato for kontraktindgåelse: 2017-04-04 📅

Reference
Yderligere oplysninger
All 3 tenders from the restricted procedure were regarded as non-compliant and therefore rejected and for that reason the Danish Film Institute decided to cancel the tender and launch a competitive procedure with negotiation in accordance with the Danish Public Procurement Act (ACT No. 1564 of 15.12.2015), section 61, paragraph 1, no 2.
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The negotiation was based on the original tender documents and no substantial material changes was made.The Danish Film Institute requested all 3 Tenderers to participate in the competitive procedure with negotiation.
During the competitive procedure with negotiation the Danish Film Institute held 1 negotiation meeting with each tender, and only 2 tenders were received.

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:
Other complaints must be filed with the Complaints Board for Public Procurement within 45 calendar days from the day after the day when the contracting entity has published a notice in the Official Journal of the European Union to the effect that the contracting entiy has concluded a contract; see section 7(2)(1) of the Act.
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Kilde: OJS 2017/S 068-128238 (2017-04-04)
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