Third Party Monitoring and External M&E Support for Somalia Country Programme

Ministry of Foreign Affairs of Denmark, Danida

To assist in monitoring the progress of its Somalia country programme (SCP) and derive lessons to inform improved collaboration and cooperation, the Danish Embassy plans to implement comprehensive and complementary external monitoring, evaluation and learning activities over the 3-year engagement. This contract is for the services of a consulting company or organisation to assist with this.
The main objective of the assignment is to help ensure that the Denmark — Somalia Country Programme (2015-2018) results are achieved as planned. This advisory support purpose is 2-fold:
1) Provide continuous systematic, structured and strategic management information based on the Somalia Country Program, including the Thematic Programmes and the Development Engagements (DE), as well as the M&E systems of the DE partners;
2) Increase the capacity of the Embassy DE partners with regards to Results Based Management, including M&E and risk management.
The SCP supports engagements across Somalia — in Puntland, Somali land and South Central Somalia. Due to the high levels of insecurity and threat in these areas, it is a requirement that the external M&E Support team develops M&E tools for assessing progress and impact in high risk areas, and that it throughout the lifetime of the programme conducts M&E in these areas in close coordination and cooperation with implementing partners, and where relevant, with other third party monitoring teams.
The scope of services will include:
— Support (during the initial programme phase) to the refinement and revision of the results framework, in close association with programme partners;
— Provide technical follow up on specific issues/problems identified through M&E reports, as requested by the programme committee and subject to resource availability; such follow up would for example include value for money audits; investigation and analysis of under-performance; mentoring of partner staff in M&E techniques;
— Monitor, over the life of the programme, the effectiveness of the design and management arrangements for the Country Programme, and develop and disseminate learning tools (papers, guidelines, toolkits etc.) to inform future country programme design in Somalia;
— Supporting the ‘whole of country programme’ approach by identifying the need for, and facilitating the operation of, networks/groups drawn from across the programme and engagement partners to address specific development problems including those identified through M&E reports;
— Provide quality assurance oversight of the M&E information generated by engagement partners for each of the development engagements under the programme;
— Provide strategic and technical advice to Embassy programme management staff and partner staff;
— Facilitate workshops targeting both Embassy staff and DE partner and government counterpart staff;
— Provide training to partners and government counterparts linked to Results Based Management, including risk management;
— Prepare and present focused M&E reports to the Embassy programme committee in its quarterly meetings;
— Prepare the draft Annual Somalia Country Programme Report on country programme results and development in risks and other factors impacting on successful country programme implementation;
— Contribute to the Embassy work on communicating results through case stories and an annual report for use by media in Somalia and Denmark;
— To define innovative solutions in close cooperation with implementing partners for how to ensure M&E in setting where the situation does not allow physical access and direct monitoring of SCP engagements.
— On an annual basis, assessment of the Country Programme, including the Thematic Programs, in relation to the OECD DAC quality criteria of relevance, efficiency, effectiveness, impact and sustainability;
— Information on emerging good practice in development cooperation from other countries/donors that may benefit the country programme, such as ‘problem-driven’ approaches and ‘managing complexity’.
The contract is expected to include 1-2 full time input and a number of short term input. The maximum budget for this contract is 13 000 000 DKK.
The Country programme document can be found at: http://somalia.um.dk/en/danida-en/

Deadline

Fristen for modtagelse af bud var på 2015-12-01. Indkøbet blev offentliggjort på 2015-10-29.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• Particip GmbH in joint venture with Integrity Research and Consultancy Ltd and Axiom Monitoring and Evaluation Ltd

Hvem?

• Ministry of Foreign Affairs of Denmark, Danida

Hvad?

• Tjenester vedrørende udenrigsanliggender › Tjenester vedrørende økonomisk hjælp til udlandet

Hvor?

• Extra-Regio NUTS 2 › Extra-Regio NUTS 3

Indkøbshistorik

Dato	Dokument
2015-10-29	Udbudsbekendtgørelse
2016-04-11	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2015-10-29)
Objekt
Omfanget af udbuddet
Titel: Tjenester vedrørende økonomisk hjælp til udlandet
Mængde eller omfang: A 3-year contract for no more than 13 000 000 DKK.
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Tjenester vedrørende økonomisk hjælp til udlandet 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Ministry of Foreign Affairs of Denmark, Danida
Postadresse: Asiatisk Plads 2
Postnummer: 1448
Postby: Copenhagen K
Kontakt
Internetadresse: http://www.danidacontracts.um.dk 🌏
E-mail: danidacontracts@um.dk 📧
Telefon: +45 33921430 📞

Reference
Datoer
Afsendelsesdato: 2015-10-29 📅
Tilbudsfrist: 2015-12-01 📅
Offentliggørelsesdato: 2015-10-31 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 212-386113
EUT-S-nummer: 212
Yderligere oplysninger

Tender procedures are subject to the law of Denmark and the rules applicable hereunder. Any legal entity may only submit 1 application. The applications shall be submitted using the standard application form available under ‘Contract Documents’ on www.danidacontracts.um.dk Please download current version. Applications not using the standard application form will not be accepted. If a pre-qualified Tenderer's technical proposal is eligible, their candidate for the team leader position is expected to be invited for an interview. Failure to comply with this will lead to disqualification of the Tenderer. The candidates may choose to take the interview in Copenhagen or in Nairobi. A Candidate may, where appropriate and for a particular contract, rely on the capacities of other entities (to meet possible minimum requirements concerning economic and financial standing, and technical and/or professional ability as specified in the Contract Notice), regardless of the legal nature of the links, which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary, for example, by producing an undertaking by those entities to that effect. Such entities, for instance the parent company of the candidate, must respect the same rules of eligibility, and must comply with the conditions as stated in the contract notice. The Ministry reserves the right — but is not obliged — to use the remedies provided for in Section 12 of the Danish statutory order on procedures for the award of public supply contracts, public service contracts and public construction contracts (Order no. 712 and 15.6.2011), if applications or tenders do not fulfil the formalities of the tender documents. The Client opposes exclusive agreements with local sub-consultants, be they organisations or individuals.

Yderligere oplysninger

Tender procedures are subject to the law of Denmark and the rules applicable hereunder.

Any legal entity may only submit 1 application.

The applications shall be submitted using the standard application form available under ‘Contract Documents’ on www.danidacontracts.um.dk

Please download current version. Applications not using the standard application form will not be accepted.

If a pre-qualified Tenderer's technical proposal is eligible, their candidate for the team leader position is expected to be invited for an interview. Failure to comply with this will lead to disqualification of the Tenderer. The candidates may choose to take the interview in Copenhagen or in Nairobi.

A Candidate may, where appropriate and for a particular contract, rely on the capacities of other entities (to meet possible minimum requirements concerning economic and financial standing, and technical and/or professional ability as specified in the Contract Notice), regardless of the legal nature of the links, which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary, for example, by producing an undertaking by those entities to that effect. Such entities, for instance the parent company of the candidate, must respect the same rules of eligibility, and must comply with the conditions as stated in the contract notice.

The Ministry reserves the right — but is not obliged — to use the remedies provided for in Section 12 of the Danish statutory order on procedures for the award of public supply contracts, public service contracts and public construction contracts (Order no. 712 and 15.6.2011), if applications or tenders do not fulfil the formalities of the tender documents.

The Client opposes exclusive agreements with local sub-consultants, be they organisations or individuals.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The main objective of the assignment is to help ensure that the Denmark — Somalia Country Programme (2015-2018) results are achieved as planned. This advisory support purpose is 2-fold:

1) Provide continuous systematic, structured and strategic management information based on the Somalia Country Program, including the Thematic Programmes and the Development Engagements (DE), as well as the M&E systems of the DE partners;

2) Increase the capacity of the Embassy DE partners with regards to Results Based Management, including M&E and risk management.

The SCP supports engagements across Somalia — in Puntland, Somali land and South Central Somalia. Due to the high levels of insecurity and threat in these areas, it is a requirement that the external M&E Support team develops M&E tools for assessing progress and impact in high risk areas, and that it throughout the lifetime of the programme conducts M&E in these areas in close coordination and cooperation with implementing partners, and where relevant, with other third party monitoring teams.

The scope of services will include:

— Support (during the initial programme phase) to the refinement and revision of the results framework, in close association with programme partners;

— Provide technical follow up on specific issues/problems identified through M&E reports, as requested by the programme committee and subject to resource availability; such follow up would for example include value for money audits; investigation and analysis of under-performance; mentoring of partner staff in M&E techniques;

— Monitor, over the life of the programme, the effectiveness of the design and management arrangements for the Country Programme, and develop and disseminate learning tools (papers, guidelines, toolkits etc.) to inform future country programme design in Somalia;

— Supporting the ‘whole of country programme’ approach by identifying the need for, and facilitating the operation of, networks/groups drawn from across the programme and engagement partners to address specific development problems including those identified through M&E reports;

— Provide quality assurance oversight of the M&E information generated by engagement partners for each of the development engagements under the programme;

— Provide strategic and technical advice to Embassy programme management staff and partner staff;

— Facilitate workshops targeting both Embassy staff and DE partner and government counterpart staff;

— Provide training to partners and government counterparts linked to Results Based Management, including risk management;

— Prepare and present focused M&E reports to the Embassy programme committee in its quarterly meetings;

— Prepare the draft Annual Somalia Country Programme Report on country programme results and development in risks and other factors impacting on successful country programme implementation;

— Contribute to the Embassy work on communicating results through case stories and an annual report for use by media in Somalia and Denmark;

— To define innovative solutions in close cooperation with implementing partners for how to ensure M&E in setting where the situation does not allow physical access and direct monitoring of SCP engagements.

— On an annual basis, assessment of the Country Programme, including the Thematic Programs, in relation to the OECD DAC quality criteria of relevance, efficiency, effectiveness, impact and sustainability;

— Information on emerging good practice in development cooperation from other countries/donors that may benefit the country programme, such as ‘problem-driven’ approaches and ‘managing complexity’.

The contract is expected to include 1-2 full time input and a number of short term input. The maximum budget for this contract is 13 000 000 DKK.

The Country programme document can be found at: http://somalia.um.dk/en/danida-en/

Varighed: 36 måneder
Referencenummer: 2015-19791
Sted for udførelsen
Hovedsted eller sted for udførelsen: Somalia.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

No restrictions on nationality;

In situations where conflict of interest occurs, Candidates will be excluded from participation, e.g. any Candidate (if a joint venture any of the members) or expert participating in the preparation of a project must be excluded from participation in the tender, unless the involvement does not constitute unfair competition;

Any Candidate who has been the subject of a conviction by final judgment of which the contracting authority is aware for 1 or more of the reasons listed in Article 45, 1 in the Directive shall be excluded;

Any Candidate may be excluded from participation in a contract if any of the cases specified in Article 45, 2 apply to that Candidate or Tenderer;

The Candidate, and in the case of the Candidate being a joint venture each member and other legal entities, shall furthermore sign a Solemn Declaration (Annex B in the Application Form for Expression of Interest) providing sufficient evidence that none of the cases specified in Article 45, 2, (e) and (f) in the Directive applies to any of the legal entities making this application.

Økonomisk og finansiel stilling:

If the candidate is a joint venture, the joint venture shall, as a whole, meet the minimum conditions related to economic and financial standing:

(a) annual turnover of the Candidate for the last 3 years.

Mindstekrav til niveauet: (a) 8 000 000 DKK each accounting year.
Teknisk og faglig kompetence:

If the candidate is a joint venture, the joint venture shall, as a whole, meet the minimum conditions related to technical and professional ability:

(a) list of most relevant project references from the last 3 years;

(b) technicians or technical bodies;

(d) capacities for production, studies, and/or research;

(e) education and professional qualifications;

(f) environmental management measures;

(g) average annual manpower;

(h) tools/plants etc.;

(i) subcontracting;

(j) products supplied.

Mindstekrav til niveauet:

(a) The applicant must show by way of project references that they have entered or finalized at least three relevant contracts in the last 3 years, of these:

— minimum 1 relevant contract for results based monitoring and evaluation;

— minimum 1 relevant contract for third party monitoring in fragile states;

— minimum 1 relevant contract for a contract in Somalia or Somali land;

The required country experience may also be covered by a project reference for 1 of the first 2 requirements;

(b) Not applicable;

(d) Not applicable;

(e) Management has relevant technical and management experience;

(f) Not applicable;

(g) List of average manpower divided on Management staff and other staff. Minimum those required for the assignment;

(h) Not applicable;

(i) The major part of the services must be rendered by the Tenderer;

(j) Not applicable.

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse: Requirements will appear in the tender dossier.
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem: Financing conditions and payment arrangements will appear in the tender dossier.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

A group of economic operators will be required to enter a joint venture agreement;

Where a joint venture is proposed, the Ministry of Foreign Affairs of Denmark will require that all members of the joint venture are jointly and severally liable;

Applicants who apply as a joint venture shall each provide the documentation required under III.2.1) below;

If the Candidate is a joint venture, the joint venture shall, as a whole, meet the minimum conditions related to economic and financial standing and technical and professional ability required under III.2.2) and III.2.3) below.

Andre særlige vilkår:

The Consultant will be required to perform the services in compliance with the Danida Anti-corruption Code of Conduct and the principles of the UN Global Compact.

The winner of the contract will be required to take out before commencement and maintain for the duration of the liability period, at its own cost, a Professional Risk Indemnity Insurance equal to the total contract amount or otherwise defined in the tender dossier.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:

Selected on the basis of most relevant project references (entered or finalized) from the past 3 years.

Dato for afsendelse af opfordringer: 2015-12-07 📅
Sprog
Sprog: engelsk 🗣️

Ordregivende myndighed
Kontakt
Enhed: Mogens Strunge Larsen
E-mail: kfst@kfst.dk 📧

Reference
Identifikatorer
Referencenummer tildelt af den ordregivende myndighed: 2015-19791
Yderligere oplysninger

Tender procedures are subject to the law of Denmark and the rules applicable hereunder.

Any legal entity may only submit 1 application.

The applications shall be submitted using the standard application form available under ‘Contract Documents’ on www.danidacontracts.um.dk

Please download current version. Applications not using the standard application form will not be accepted.

If a pre-qualified Tenderer's technical proposal is eligible, their candidate for the team leader position is expected to be invited for an interview. Failure to comply with this will lead to disqualification of the Tenderer. The candidates may choose to take the interview in Copenhagen or in Nairobi.

A Candidate may, where appropriate and for a particular contract, rely on the capacities of other entities (to meet possible minimum requirements concerning economic and financial standing, and technical and/or professional ability as specified in the Contract Notice), regardless of the legal nature of the links, which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary, for example, by producing an undertaking by those entities to that effect. Such entities, for instance the parent company of the candidate, must respect the same rules of eligibility, and must comply with the conditions as stated in the contract notice.

The Ministry reserves the right — but is not obliged — to use the remedies provided for in Section 12 of the Danish statutory order on procedures for the award of public supply contracts, public service contracts and public construction contracts (Order no. 712 and 15.6.2011), if applications or tenders do not fulfil the formalities of the tender documents.

The Client opposes exclusive agreements with local sub-consultants, be they organisations or individuals.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud, Erhvervsstyrelsen (The Complaints Board for Public Procurement, Danish Commerce and Companies Agency)
Postadresse: Dahlerups Pakhus Langelinie Alle 17
Postby: Copenhagen Ø
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291095 📞
Internetadresse: http://klfu.dk 🌏
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen (Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://www.kfst.dk 🌏
Fax: +45 41715100 📠
Kilde: OJS 2015/S 212-386113 (2015-10-29)

Bekendtgørelse om indgåede kontrakter (2016-04-11)
Objekt
Omfanget af udbuddet
Den samlede værdi af udbuddet: 12 118 834,35 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2016-04-11 📅
Offentliggørelsesdato: 2016-04-13 📅
Identifikatorer
Bekendtgørelsesnummer: 2016/S 072-126528
Henviser til bekendtgørelse: 2015/S 212-386113
EUT-S-nummer: 72
Yderligere oplysninger

Tender procedures are subject to the law of Denmark and the rules applicable hereunder. The Client opposes exclusive agreements with local sub-consultants, be they organisations or individuals.

Procedure
Kriterier for tildeling
Kriterium: 1. Technical quality (80)
2. Price (20)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2016-04-06 📅
Navn: Particip GmbH in joint venture with Integrity Research and Consultancy Ltd and Axiom Monitoring and Evaluation Ltd
Postadresse: Merzhauser Str. 183
Postby: Freiburg
Postnummer: 79100
Land: Tyskland 🇩🇪
E-mail: info@particip.de 📧
Internetadresse: www.particip.de 🌏
Oplysninger om udbud
Antal modtagne bud: 3

Ordregivende myndighed
Kontakt
Enhed: Christina June Jensen

Supplerende oplysninger
Gennemgå organ
Postadresse: Dahlerups Pakhus, Langelinie Alle 17
Oplysninger om frister for klageprocedurer:

Pursuant to the Danish Act on Enforcement of the Procurement Rules, etc. (the Act is available at www.retsinformation.dk), the following deadlines apply to the lodging of appeals:

EN Standard form 03 — Contract award notice 8 / 13.

Appeals for not having been pre-qualified must be submitted to the Danish Complaints Board for Public Procurement (Klagenævnet for Udbud) within 20 calendar days calculated from the day after the day when the contracting authority has notified the applicants concerned which applicants have been pre-qualified provided that the notification has included a short explanation of the relevant grounds for the decision. In other situations, appeals regarding tender procedures must be lodged with the Complaints Board for Public Procurement within:

1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has concluded the contract. The deadline is calculated from the day after the day when the notice was published.

2) 30 calendar days calculated from the day after the day when the contracting authority has notified the applicants concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into if the notification has included a short explanation of the relevant grounds for the decision.

3) 6 months after the contracting authority has entered into a framework agreement calculated from the day after the day when the contracting authority has notified the applicants and tenderers concerned, see section 2(2) of the Act.

The complainant must no later than at the same time as lodging the appeal with the Complaints Board for Public Procurement notify the contracting authority that an appeal has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal has been lodged within the standstill period, see section 3(1) of the Act. In the event that the appeal has not been lodged within the standstill period, the complainant must furthermore indicate whether he has requested a suspensory effect of the appeal, see clause 12(1) of the Act.

The e-mail address of the Complaints Board for Public Procurement is set out in Section VI.3.1)

The Complaints Board's own complaints procedure is available at: www.klfu.dk

Kilde: OJS 2016/S 072-126528 (2016-04-11)

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