Odense Tramway — Lots Contract for Transportation System and Rolling Stock

Yderligere oplysninger

INFORMATION IN RESPECT OF CONTRACTING ENTITY (RE: SECTION I.1))

Odense Letbane P/S is the contracting entity for the entire Odense Tramway Programme. Odense Letbane P/S is established in accordance with Lov om Odense Letbane (The Odense Tramway Construction Act), which was passed by the Danish Parliament in February 2015 (Act no. 151 dated 18/02/2015).

Odense Municipality owns Odense Letbane P/S and manages the company through a professional Board appointed by the Municipality. According to the Construction Act, the Municipality of Odense is guarantor for the obligations of Odense Letbane P/S.

For further information about the Odense Tramway Programme, please refer to Appendix K found on DOCIA.

INFORMATION ABOUT CONDITIONS FOR PARTICIPATING (RE: SECTION III.2))

If an entity consisting of several companies (e.g. a consortium), during the tendering procedure (i.e. at any point in time prior to contract award) requests for a change in the entity's composition; this can only take place subject to Odense Letbane P/S prior written acceptance. A change in composition is for instance if one of the entity members leaves the entity, or if an entity member is substituted by another company.

When assessing whether to grant a change in composition, Odense Letbane P/S will consider the character and extent of the desired change. Among other, this consideration will place emphasis on whether the entity would have been prequalified, if the change in composition had been known prior to prequalification.

If an applicant, who has relied on the economic and financial capacity or the technical capacity of a third party, wants to substitute or remove this third party during the tendering procedure, this can only take place subject to Odense Letbane P/S prior written acceptance. When assessing whether to accept the change, Odense Letbane P/S will consider the character and extent of the desired change. Among other, this consideration will place emphasis on whether the entity would have been prequalified; if the substituting third party had been known prior to prequalification or the removed third party had not been part of the prequalification.

The tender documents will contain provisions dealing with changes as described above which takes place after contract award.

EVALUATION OF PREQUALIFICATION APPLICATIONS — NUMBER OF INVITED TENDERERS

The maximum number of invited Tenderers (single company and/or consortia) will be 5 (five) per lot(s) or combination, meaning a total maximum of 15 (fifteen) Tenderers.

In so far as the number of PQ Applicants, whose PQ Application is in compliance with the requirements listed in section III.2 exceeds 5 (five) or in case Odense Letbane P/S wants to prequalify less than 5 (five); the selection of Tenderers will be based on the following grounds in prioritised order of bullets:

1) Technical assessment of the Detailed Descriptions of References provided as per section III.2.3), point 3).

2) Corporate Assurance provided as per section III.2.1), point 4) and in accordance with Appendix E (Box 1. to 8.), on the PQ Applicant's existing and/or historic Contractual & Commercial issues in the last 5 (five) years; as well as a Corporate Assurance on Health, Safety, Quality & Environment (Assurance) notices and/or breaches in the last 5 (five) years.

3) Technical assessment of the maximum 10 references provided as per section III.2.3), point 1) in Appendix H, in so far as the references have not been assessed under point 1) above.

4) Financial capacity of the PQ Applicant assessed by information provided in accordance with section III.2.2).

The PQ Applicant can only be prequalified for the selected lot(s) or combination applied for:

A — Lot 1: Odense Tramway — L1 — Transportation System; OR

B — Lot 2: Odense Tramway — L2 — Rolling Stock; OR

C — Lot 1 and Lot 2: Odense Tramway — L1 — Transportation System and Odense Tramway — L2 — Rolling Stock.

INFORMATION ABOUT DOCIA:

The primary method of sharing tender documents between Odense Letbane P/S and PQ Applicants is the online Odense Tramway Tender Portal (OT Tender Portal). The OT Tender Portal is also referred to as DOCIA and is administered by ByggeWeb under RIB A/S.

PQ Applicants get access to the OT Tender Portal by using a unique username and password. The PQ Applicants must apply for username and password by mail to the e-mail address:

odenseletbanepmo@odense.dk, marking the request in the subject line with: ‘Request for user name and password for DOCIA’.

All correspondence between PQ Applicants and Odense Letbane P/S must take place via DOCIA.

The e-mail address odenseletbanepmo@odense.dk, should only be used when requesting access to DOCIA. All e-mails must contain the word ‘DOCIA’ in the subject line.

All correspondence is kept between the individual PQ Applicant and Odense Letbane P/S and thus not accessible to other PQ Applicants.

Odense Letbane P/S will be using the OT Tender Portal for both issuing the PQ tender material/appendices and receiving the PQ Applications from the PQ Applicants. PQ Applicants will receive e-mail notification from DOCIA about updated or new documents on the OT Tender Portal.

Questions and Answers (Q&A) will be shared between all PQ Applicants in an anonymised form. Only questions that can be answered no later than 6 days prior to the deadline for submitting the applications will be answered.

It is the PQ Applicant's responsibility to ensure that all tender material is received from the OT Tender Portal and to regularly keep up to date with all content on the portal.

For more details on DOCIA, please see:

ByggeWeb/RIB A/S' homepage:

http://www.rib-software.co.uk/#intro (UK version)

http://www.rib-software.dk/#intro (DK version)

Technical Support for DOCIA:

E-mail: support@rib-software.dk

Phone: +45 35 245 250 — press 2

SUBMISSION OF THE PREQUALIFICATION APPLICATION (RE: SECTION IV.3.4))

The PQ Application must be submitted electronically via the OT Tender Portal/DOCIA, ref above ‘INFORMATION ABOUT DOCIA’. Please ensure that the PQ Application contains contact information of the PQ Applicant including phone number, e-mail address and name of the contact person as requested in section III.2.1), point 1).

Templates/appendices (Appendix A — K) are available on OT Tender Portal:

Appendix A: Prequalification Application

Appendix B: Details of Prequalification Applicant(s)

Appendix C: Solemn Declaration Concerning Debt

Appendix D: Solemn Declaration Concerning Exclusion from Tendering

Appendix E: Corporate Assurance

Appendix F: Certified Declaration — Economic and Financial Information

Appendix G: Reliance on Economic and Financial Abilities

Appendix H: List of References

Appendix I: Detailed Descriptions of References

Appendix J: Reliance on Technical Abilities

Appendix K: The Odense Tramway Programme

The PQ Applicant is strongly encouraged to use the templates for the PQ Application in order to secure that all required information is submitted correctly.

The PQ Application must comprise the information requested in sections III.2.1); III.2.2) and III.2.3) and where requested, information/documentation must be submitted either in or in accordance with the above-mentioned templates: Appendices A — E and H — I, and if applicable the Appendices F, G and J.

The appendices for the PQ Application will be available on DOCIA from 2015.07.02.

INFORMATION ABOUT TENDER EVALUATION

A combined tender for Lot 1 + Lot 2 (selection C) submitted by the same Tenderer has the potential to be more attractive to Odense Letbane P/S, primarily due to the transfer of management of interfaces in respect of the technical scope and in respect of progress/delays between the two lots to the single Tenderer. Accordingly, when comparing a combined tender for Lot 1 + Lot 2 (C) with separate tenders for Lot 1 (selection A) and Lot 2 (selection B), this advantage will be reflected in the evaluation as further stated in the tender documents.

OVERALL PROCUREMENT TIMELINE

The following dates will set out the expected time schedule from release of this contract notice until dispatch of ‘Invitations to Tender’ and ‘Refusal Letters’: The PQ Applicants must accept that all of the below dates may be subject to change.

2015.07.02 — Release of Contract Notice

2015.08.31 — Deadline for Submission of PQ Application (12:00 CET (midday))

2015.09.23 — Board Meeting to approve recommendation

2015.09.24 — Dispatch of ‘Invitations to Tender’ and ‘Refusal Letters’

The following listing of months provides an estimated time schedule for the subsequent tender process:

2015.10 — Release of Tender Material

2015.11 — Mid-tender Review of Non-commercial Offer

2015.12 — Mid-tender Review of Commercial Offer

2016.01 — Submission of First Offer

2016.02 — First Round of Negotiations completed

2016.04 — Submission of Second Offer

2016.06 — Second Round of Negotiations completed

2016.08 — Submission of Best and Final Offer (BAFO)

2016.11 — Contract Award.