New Danish Chancellery and staff housing in New Delhi, India — Construction phase consultancy

Ministry of Foreign Affairs of Denmark

The Ministry of Foreign Affairs of Denmark is in the process of constructing a new Danish chancellery and staff housing in New Delhi, India. This contract concerns the construction phase consultance for the project as described further below.
Based on a detailed design of the chancellery and the staff housing the Ministry of Foreign Affairs of Denmark has conducted a tendering process in India to select the contractor to complete the construction of the chancellery and the staff housing. The procedure is currently being finalised and the winning tenderer selected. The Ministry of Foreign Affairs of Denmark has been assisted by COWI and local Indian advisors in the preparation of the detailed design, based on a project developed by Vilhelm Lauritzen Architects (VLA) and sub-consultants. Further COWI and the local Indian advisors have assisted the Ministry of Foreign Affairs with the tender process for the selection of the constructor. The detailed design, the tendering material for the tender of the construction of the chancellery and the winning tender will be provided as part of the tender material.
The construction is conducted on basis of a FIDIC-contract (FIDIC Red Book), and thus the basis of contract for the construction phase consultancy will also be FIDIC (FIDIC Client/Consultant Model Services Agreement).
The construction phase consultancy will mainly consist of construction management and supervision. The consultant is expected to handle all communation between the Ministry of Foreign Affairs of Denmark and the contractor as well as dealing with the local authorities in New Delhi in conjunction with the Ministry of Foreign Affairs of Denmark. The Ministry of Foreign Affairs of Denmark expects the consultant to conduct meetings with the relevant parties regularly. Meetings with the Ministry of Foreign Affairs of Denmark will be in Copenhagen and/or at the embassy in New Delhi as required by the Ministry of Foreign Affairs of Denmark. The consultant will assume the task of the overall management of the project, including but not limited to cost management, time management and risk management. The Ministry of Foreign Affairs of Denmark expect the consultant to post an employee in India during the construction phase as the experience of the Ministry of Foreign Affairs of Denmark is that ad hoc supervision does not necessarily secure the needed results, also taking into account the duration of the construction phase (approximately 12 months). The Ministry of Foreign Affairs of Denmark expect the posted employee to be supported by off site employees of the consultant and/or local advisors in India in order to secure full compliance with Indian building regulations. The consultant may be asked to conduct minor changes to the detailed design during the construction phase.
A more detailed scope of works will be provided in the tender material.

Deadline

Fristen for modtagelse af bud var på 2015-06-02. Indkøbet blev offentliggjort på 2015-04-30.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• EKJ Rådgivende Ingeniører A/S

Hvem?

• Ministry of Foreign Affairs of Denmark

Hvad?

Hvor?

• Danmark

Indkøbshistorik

Dato	Dokument
2015-04-30	Udbudsbekendtgørelse
2015-09-10	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2015-04-30)
Objekt
Omfanget af udbuddet
Titel: Tilsyn med bygge- og anlægsarbejder
Mængde eller omfang: 2 000 0005 000 000
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Tilsyn med bygge- og anlægsarbejder 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Ministry of Foreign Affairs of Denmark
Postadresse: Asiatisk Plads 2
Postnummer: 1448
Postby: Copenhagen K

Reference
Datoer
Afsendelsesdato: 2015-04-30 📅
Tilbudsfrist: 2015-06-02 📅
Offentliggørelsesdato: 2015-05-05 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 086-155585
EUT-S-nummer: 86
Yderligere oplysninger

Submission of applications: Candidates are asked to submit applications for pre-qualification in 2 hardcopies and electronically on a USB or equivalent medium in a sealed envelope marked ‘New Danish Chancellery and staff housing in New Delhi, India — Construction phase consultancy — Application. Att.: Kent Raun Moritzen. Must not be opened in the reception’. In case of discrepancy between the hardcopy and the electronic version, the hardcopy shall take precedence. The application for pre-qualification cannot be submitted by e-mail. Pre-qualification Questionnaire: The Ministry of Foreign Affairs has prepared a pre-qualification questionnaire which candidates are strongly encouraged to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfils the requirements. The questionnaire is available upon request from the contact point stated in appendix A. Re. Section III.2): Relying on the capacities of other entities: According to the EU public procurement directives, a candidate may rely on the economic, financial and/or technical capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wants to rely on other entities and wishes that the capacity of other entities is taken into account when The Ministry assesses the suitability of the candidate, the candidate must prove that the other entities will and shall put the relevant resources at the disposal of the candidate. A template for a declaration from the supporting entity to this effect is included in the pre-qualification questionnaire referred to above. Re. Section III.2.1): Solemn declaration regarding the candidate's payment of taxes and social security contributions. When submitting the offers (but not the application for pre-qualification), the tenderers must submit a solemn declaration stating to which degree the tenderer has fulfilled its obligations relating to the payment of direct and indirect taxes and social security contributions in accordance with the legal provisions of the country in which the candidate is established and in Denmark in accordance with consolidation act no 336 of 13.5.1997 regarding public payments. A template for the declaration will be provided with the tender documents. Re. Section II.1.7): Information on the Government Procurement Agreement (GPA): The Ministry of Foreign Affairs of Denmark reserves the right to reject any application received from a company registered in a country which has not acceded to the GPA. Non-compliance with formal requirements: The Ministry reserves the right — but is not obliged — to use the remedies provided for in Section 12 of the Danish statutory order on procedures for the award of public supply contracts, public service contracts and public construction contracts (Order no 712 of 15.6.2011) if applications or tenders do not fulfil the formalities of the tender documents.

Yderligere oplysninger

Submission of applications:

Candidates are asked to submit applications for pre-qualification in 2 hardcopies and electronically on a USB or equivalent medium in a sealed envelope marked ‘New Danish Chancellery and staff housing in New Delhi, India — Construction phase consultancy — Application. Att.: Kent Raun Moritzen. Must not be opened in the reception’. In case of discrepancy between the hardcopy and the electronic version, the hardcopy shall take precedence.

The application for pre-qualification cannot be submitted by e-mail.

Pre-qualification Questionnaire:

The Ministry of Foreign Affairs has prepared a pre-qualification questionnaire which candidates are strongly encouraged to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfils the requirements.

The questionnaire is available upon request from the contact point stated in appendix A.

Re. Section III.2): Relying on the capacities of other entities:

According to the EU public procurement directives, a candidate may rely on the economic, financial and/or technical capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wants to rely on other entities and wishes that the capacity of other entities is taken into account when The Ministry assesses the suitability of the candidate, the candidate must prove that the other entities will and shall put the relevant resources at the disposal of the candidate.

A template for a declaration from the supporting entity to this effect is included in the pre-qualification questionnaire referred to above.

Re. Section III.2.1): Solemn declaration regarding the candidate's payment of taxes and social security contributions.

When submitting the offers (but not the application for pre-qualification), the tenderers must submit a solemn declaration stating to which degree the tenderer has fulfilled its obligations relating to the payment of direct and indirect taxes and social security contributions in accordance with the legal provisions of the country in which the candidate is established and in Denmark in accordance with consolidation act no 336 of 13.5.1997 regarding public payments. A template for the declaration will be provided with the tender documents.

Re. Section II.1.7): Information on the Government Procurement Agreement (GPA):

The Ministry of Foreign Affairs of Denmark reserves the right to reject any application received from a company registered in a country which has not acceded to the GPA.

Non-compliance with formal requirements:

The Ministry reserves the right — but is not obliged — to use the remedies provided for in Section 12 of the Danish statutory order on procedures for the award of public supply contracts, public service contracts and public construction contracts (Order no 712 of 15.6.2011) if applications or tenders do not fulfil the formalities of the tender documents.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

Based on a detailed design of the chancellery and the staff housing the Ministry of Foreign Affairs of Denmark has conducted a tendering process in India to select the contractor to complete the construction of the chancellery and the staff housing. The procedure is currently being finalised and the winning tenderer selected. The Ministry of Foreign Affairs of Denmark has been assisted by COWI and local Indian advisors in the preparation of the detailed design, based on a project developed by Vilhelm Lauritzen Architects (VLA) and sub-consultants. Further COWI and the local Indian advisors have assisted the Ministry of Foreign Affairs with the tender process for the selection of the constructor. The detailed design, the tendering material for the tender of the construction of the chancellery and the winning tender will be provided as part of the tender material.

The construction is conducted on basis of a FIDIC-contract (FIDIC Red Book), and thus the basis of contract for the construction phase consultancy will also be FIDIC (FIDIC Client/Consultant Model Services Agreement).

The construction phase consultancy will mainly consist of construction management and supervision. The consultant is expected to handle all communation between the Ministry of Foreign Affairs of Denmark and the contractor as well as dealing with the local authorities in New Delhi in conjunction with the Ministry of Foreign Affairs of Denmark. The Ministry of Foreign Affairs of Denmark expects the consultant to conduct meetings with the relevant parties regularly. Meetings with the Ministry of Foreign Affairs of Denmark will be in Copenhagen and/or at the embassy in New Delhi as required by the Ministry of Foreign Affairs of Denmark. The consultant will assume the task of the overall management of the project, including but not limited to cost management, time management and risk management. The Ministry of Foreign Affairs of Denmark expect the consultant to post an employee in India during the construction phase as the experience of the Ministry of Foreign Affairs of Denmark is that ad hoc supervision does not necessarily secure the needed results, also taking into account the duration of the construction phase (approximately 12 months). The Ministry of Foreign Affairs of Denmark expect the posted employee to be supported by off site employees of the consultant and/or local advisors in India in order to secure full compliance with Indian building regulations. The consultant may be asked to conduct minor changes to the detailed design during the construction phase.

A more detailed scope of works will be provided in the tender material.

Anslået værdi uden moms: 2 000 000 💰
5 000 000 💰
Varighed: 18 måneder

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Økonomisk og finansiel stilling:

The three latest annual reports or a declaration stating the candidate's equity for the last three financial years available, in so far as information is available.

Reference is made to section VI.3) with regard to the candidate's possibility of relying on the capacity of other entities.

Mindstekrav til niveauet:

The candidate must have had a positive equity in each of the preceding 3 financial years.

Teknisk og faglig kompetence:

A list of the most important similar deliveries carried out over the past 3 years. The list should preferably include:

— A description of each delivery;

— Information on when it was carried out;

— The size and value of the deliveries;

— The recipients of the deliveries.

Reference is made to section VI.3) with regard to the candidate's possibility of relying on the capacity of other entities.

Mindstekrav til niveauet:

The candidate shall demonstrate to have performed a minimum of 1 delivery within the past 3 years which is similar to the contract/purchases described in section II.1.5) above.

Kontraktens udførelse
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:

Reference is made to the tender documents with regard to the payment terms. Invoicing must be done in accordance with the applicable Danish legislation on public payments. At present, this is Danish consolidation act. no 798 of June 2007 which requires invoicing to be done electronically. Exact terms will be stated in the contract.

Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

No particular legal form is required. If the contract is awarded to a group of suppliers (e.g. a consortium) the participants are required to undertake joint and several liabilities and to appoint 1 supplier to represent the group.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:

The limitation of candidates will be based on an evaluation of which candidates have documented the most relevant previous similar deliveries in comparison to the contract/purchases described in section II.1.5) above. Deliveries exhibiting local knowledge of the conditions in India and particularly New Delhi will be evaluated positively. Please note that any ambiguities and/or incomprehensibilities in the information submitted under section III.2.3) may be regarded negatively in the evaluation when selecting the limited numbers of candidates.

Sprog
Sprog: engelsk 🗣️

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: Dk
Kontakt
Navn: Kammeradvokaten/Lawfirm Poul Schmith
Postadresse: Vester Farimagsgade 23
Postby: Copenhagen V
Postnummer: 1606
Enhed: Kent Raun Moritzen
E-mail: krm@kammeradvokaten.dk 📧
URL til yderligere oplysninger: http://kammeradvokaten.dk 🌏
URL til dokumenter: http://kammeradvokaten.dk 🌏
URL til deltagelse: http://kammeradvokaten.dk 🌏
E-mail: kfst@kfst.dk 📧

Reference
Datoer
Offentliggørelsesdato: 2011-02-22 📅
Identifikatorer
Meddelelsesnummer i EUT S: 2011/S 36-058311
Yderligere oplysninger

Submission of applications:

Candidates are asked to submit applications for pre-qualification in 2 hardcopies and electronically on a USB or equivalent medium in a sealed envelope marked ‘New Danish Chancellery and staff housing in New Delhi, India — Construction phase consultancy — Application. Att.: Kent Raun Moritzen. Must not be opened in the reception’. In case of discrepancy between the hardcopy and the electronic version, the hardcopy shall take precedence.

The application for pre-qualification cannot be submitted by e-mail.

Pre-qualification Questionnaire:

The Ministry of Foreign Affairs has prepared a pre-qualification questionnaire which candidates are strongly encouraged to use when submitting their applications. The questionnaire contains questions, forms and templates for providing information etc. in accordance with the requirements in this Contract Notice. However, it is emphasized that it is the sole responsibility of the candidate that the information provided fulfils the requirements.

The questionnaire is available upon request from the contact point stated in appendix A.

Re. Section III.2): Relying on the capacities of other entities:

According to the EU public procurement directives, a candidate may rely on the economic, financial and/or technical capacity of other entities, regardless of the legal nature of the links with the entities. If a candidate wants to rely on other entities and wishes that the capacity of other entities is taken into account when The Ministry assesses the suitability of the candidate, the candidate must prove that the other entities will and shall put the relevant resources at the disposal of the candidate.

A template for a declaration from the supporting entity to this effect is included in the pre-qualification questionnaire referred to above.

Re. Section III.2.1): Solemn declaration regarding the candidate's payment of taxes and social security contributions.

When submitting the offers (but not the application for pre-qualification), the tenderers must submit a solemn declaration stating to which degree the tenderer has fulfilled its obligations relating to the payment of direct and indirect taxes and social security contributions in accordance with the legal provisions of the country in which the candidate is established and in Denmark in accordance with consolidation act no 336 of 13.5.1997 regarding public payments. A template for the declaration will be provided with the tender documents.

Re. Section II.1.7): Information on the Government Procurement Agreement (GPA):

The Ministry of Foreign Affairs of Denmark reserves the right to reject any application received from a company registered in a country which has not acceded to the GPA.

Non-compliance with formal requirements:

The Ministry reserves the right — but is not obliged — to use the remedies provided for in Section 12 of the Danish statutory order on procedures for the award of public supply contracts, public service contracts and public construction contracts (Order no 712 of 15.6.2011) if applications or tenders do not fulfil the formalities of the tender documents.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for udbud (The Complaints Board for Public Procurement)
Postadresse: Dahlerups Pakhus, Langelinie Allé 17
Postby: Copenhagen Ø
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291095 📞
Internetadresse: http://erhvervsstyrelsen.dk/klagenaevnet-for-udbud 🌏
Oplysninger om frister for klageprocedurer:

Pursuant to Danish act no 492 of 12.5.2010 with subsequent amendments on enforcement of the public procurement rules, complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.

Other complaints must be filed with The Complaints Board for Public Procurement within 45 calendar days after the contracting authority has published a contract award notice in the Official Journal of the European Union (with effect from the day following the publication date).

However, if the tender concerns a framework agreement complaints must be filed with The Complaints Board for Public Procurement within 6 months after the Contracting Authority has sent notification to the candidates/tenderers involved that the Contracting Authority has entered into the framework agreement, provided that the notification included a short account of the relevant reasons for the decision.

The complainant must inform the contracting authority of the complaint in writing at the latest simultaneously with the lodge of the complaint to The Complaints Board for Public Procurement. The complainant shall state whether the complaint has been lodged in the stand-still period. If the appeal has not been lodged in the stand-still period, the appellant must also state whether it is requested that the appeal is granted delaying effect.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen (The Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://kfst.dk 🌏
Kilde: OJS 2015/S 086-155585 (2015-04-30)

Bekendtgørelse om indgåede kontrakter (2015-09-10)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Kontakt
Internetadresse: http://um.dk 🌏

Reference
Datoer
Afsendelsesdato: 2015-09-10 📅
Offentliggørelsesdato: 2015-09-15 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 178-323954
Henviser til bekendtgørelse: 2015/S 86-155585
EUT-S-nummer: 178

Procedure
Kriterier for tildeling
Kriterium: 1. Price (30)
2. Personnel experience (35)
3. Quality of the proposed solution (35)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2015-07-24 📅
Navn: EKJ Rådgivende Ingeniører A/S
Postadresse: Blegdamsvej 58
Postby: Copenhagen Ø
Postnummer: DK-2100
Land: Danmark 🇩🇰
Oplysninger om udbud
Antal modtagne bud: 2

Ordregivende myndighed
Kontakt
Enhed: Lawfirm Poul Schmith; Kent Raun Moritzen

Supplerende oplysninger
Gennemgå organ
Postnummer: DK-2100
Oplysninger om frister for klageprocedurer:

Pursuant to Danish act no. 492 of 12.5.2010 with subsequent amendments on enforcement of the public procurement rules, complaints regarding a candidate not being pre-qualified must be filed with The Complaints Board for Public Procurement within 20 calendar days starting the day after the contracting authority has sent notification to the candidates involved, provided that the notification includes a short account of the relevant reasons for the decision.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Postnummer: DK-2500
Kilde: OJS 2015/S 178-323954 (2015-09-10)

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