Manufacturing Execution System (MES) for two Central Sterile Services Departments (CSSD's) and Distribution centres at Herlev Hospital and Rigshospitalet in the Capital Region of Denmark

Capital Region of Denmark, Department of Financial affairs, Corporate Procurement

This Procurement procedure covers:
Delivery of a Manufacturing Execution System (MES) to support logistics flow and material handling in the Capital Region of Denmark's two planned Central Sterile Services Departments and Distribution Centers at Rigshospitalet and Herlev Hospital.
The System to be delivered must be a Standardized System configured to the Region's needs and with a minimum of special development.
The scope of delivery includes the following:
1) Software;
2) Licenses (Unit Licenses as well as Site License);
3) Integration to Active directory;
4) Exchange of data with the Sterile Supply Management and Traceability system;
5) Integration with mechanical equipment, processing equipment, Storage for sterile Goods and Robots for Material handling;
6) Configuration, Installation, testing and commissioning of the software in the Client's production environment;
7) Documentation;
8) Training in use of the delivered System;
9) Maintenance and Support of the delivered System;
10) Options: Listed in paragraph II.2.2.

Deadline

Fristen for modtagelse af bud var på 2015-05-19. Indkøbet blev offentliggjort på 2015-03-10.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2015-03-10 Udbudsbekendtgørelse
2015-04-14 Supplerende oplysninger
2015-05-08 Supplerende oplysninger
2015-09-15 Bekendtgørelse om indgåede kontrakter
Udbudsbekendtgørelse (2015-03-10)
Objekt
Omfanget af udbuddet
Titel: It-tjenester: rådgivning, programmeludvikling, internet og support
Mængde eller omfang:
Delivery of a Manufacturing Execution System (MES) to support logistics flow and material handling in the Capital Region of Denmark's 2 planned Central Sterile Services Departments and Sterile Supply Departments Distribution Centers at Rigshospitalet and Herlev Hospital.The System to be delivered must be a Standardized System configured to the Region's needs and with a minimum of special development.The MES Standard System must handle the overall planning and logistics flow with approximately 1 500 incoming and approximately 1 500 outgoing Trolleys per day. Trolleys will contain: items from the Region's Central Warehouse, Medicine from the Central Pharmacy, Linen, Clothing, Parcel Post, Sterile Products and potentially also Food. The MES system must further more cover the planning and execution of the production in the 2 CSSD's.The MES Standard System will initially control the logistics flow - from Trolleys are received in the Distribution Centers until they are dispatched for delivery internally to the local hospital, to external hospitals, to the Region's Central Warehouse or to other suppliers.To be able to meet the requirements for a good working environment for the employees of the Hospital a high level of automation of the production process has been planned in order to limit manual lifting and manual handling.The MES Standard System must be configurable for future purposes such as control of Material handling systems, Automated Guide Vehicles systems, Lifts, Automatic storages etc.The MES Standard System must be integrated to the Region's Sterile Supply Management and Traceability System and the automated Warehouses for Sterile Goods — These are acquired through two separate Tenders.The MES Standard System must comply with the Region's IT Reference Architecture for Logistics and Sterilization Centers, which specifies that interfaces must be established using the PackML and B2MML Standards. The IT Reference Architecture can be acquired on the Region's web portal.The delivery must cover all necessary services regarding Specification, Installation, Configuration, Special development of Integrations, Licensing, Documentation, Training and internal Project Management. The Capital Region of Denmark has a modern IT Environment where the MES Standard System must be embedded. The delivery does not cover hardware and basic software. The Region will be operating the MES Standard System in its own environment but requires a Maintenance and Support Agreement.Through options the Region requires the opportunity to purchase additional services and to upgrade the License to a Site License to make it possible for the MES Standard System to be the foundation for at least 10 additional projects in the Hospitals of the Region.The Delivery includes the following:1) Software;2) Licenses (Unit Licenses as well as Site License);3) Integration to Active directory;4) Exchange of data with the Sterile Supply Management and Traceability System;5) Integration with Mechanical Equipment, Process Equipment, Storage for Sterile Goods and Robots for Material handling;6) Configuration, installation, testing and commissioning of the software in the Client's production environment;7) Documentation;8) Training in use of the delivered System;9) Maintenance and Support of the delivered System;10) Options: Listed in paragraph II.2.2.
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Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: It-tjenester: rådgivning, programmeludvikling, internet og support 📦

Procedure
Procedureform: Offentligt udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Regional eller lokal myndighed
Navn på ordregivende myndighed: Capital Region of Denmark, Department of Financial affairs, Corporate Procurement
Postadresse: Kongens Vænge 2, Blok C, 1 sal.
Postnummer: 3400
Postby: Hillerød
Kontakt
Internetadresse: http://www.regionh.dk 🌏
E-mail: jens.trojahn@regionh.dk 📧
Telefon: +45 38665849 📞

Reference
Datoer
Afsendelsesdato: 2015-03-10 📅
Tilbudsfrist: 2015-05-19 📅
Offentliggørelsesdato: 2015-03-14 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 052-090826
EUT-S-nummer: 52
Yderligere oplysninger
There must be delivered the following copies of the offer: — 1 signed original paper incl. all documents, Annexes and data sheets; — 3 USB Memory Sticks containing copy of the offer incl. Annexes. The electronic copies must not be copy-protected for the further processing. All documents must be submitted in the same format as sent by the Contracting Authority. The Tenderer has responsibility for ensuring that the electronic copies are identical to the original. In case of conflict between the documents the signed original paper version has precedence. Where a document mistakenly not included in the original paper version but available in the electronic copy this will not be considered contrary. The Contracting Authority reserves the right, with three days notice to request additional copies of the signed original paper incl. all supporting documents for possible requests for documents and/or complaint treatments.
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Objekt
Omfanget af udbuddet
Kort beskrivelse:
This Procurement procedure covers:
Delivery of a Manufacturing Execution System (MES) to support logistics flow and material handling in the Capital Region of Denmark's two planned Central Sterile Services Departments and Distribution Centers at Rigshospitalet and Herlev Hospital.
The System to be delivered must be a Standardized System configured to the Region's needs and with a minimum of special development.
The scope of delivery includes the following:
1) Software;
2) Licenses (Unit Licenses as well as Site License);
3) Integration to Active directory;
4) Exchange of data with the Sterile Supply Management and Traceability system;
5) Integration with mechanical equipment, processing equipment, Storage for sterile Goods and Robots for Material handling;
6) Configuration, Installation, testing and commissioning of the software in the Client's production environment;
7) Documentation;
8) Training in use of the delivered System;
9) Maintenance and Support of the delivered System;
10) Options: Listed in paragraph II.2.2.
Mængde eller omfang:
Delivery of a Manufacturing Execution System (MES) to support logistics flow and material handling in the Capital Region of Denmark's 2 planned Central Sterile Services Departments and Sterile Supply Departments Distribution Centers at Rigshospitalet and Herlev Hospital.
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The System to be delivered must be a Standardized System configured to the Region's needs and with a minimum of special development.
The MES Standard System must handle the overall planning and logistics flow with approximately 1 500 incoming and approximately 1 500 outgoing Trolleys per day. Trolleys will contain: items from the Region's Central Warehouse, Medicine from the Central Pharmacy, Linen, Clothing, Parcel Post, Sterile Products and potentially also Food. The MES system must further more cover the planning and execution of the production in the 2 CSSD's.
Vis mere
The MES Standard System will initially control the logistics flow - from Trolleys are received in the Distribution Centers until they are dispatched for delivery internally to the local hospital, to external hospitals, to the Region's Central Warehouse or to other suppliers.
Vis mere
To be able to meet the requirements for a good working environment for the employees of the Hospital a high level of automation of the production process has been planned in order to limit manual lifting and manual handling.
The MES Standard System must be configurable for future purposes such as control of Material handling systems, Automated Guide Vehicles systems, Lifts, Automatic storages etc.
The MES Standard System must be integrated to the Region's Sterile Supply Management and Traceability System and the automated Warehouses for Sterile Goods — These are acquired through two separate Tenders.
The MES Standard System must comply with the Region's IT Reference Architecture for Logistics and Sterilization Centers, which specifies that interfaces must be established using the PackML and B2MML Standards. The IT Reference Architecture can be acquired on the Region's web portal.
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The delivery must cover all necessary services regarding Specification, Installation, Configuration, Special development of Integrations, Licensing, Documentation, Training and internal Project Management. The Capital Region of Denmark has a modern IT Environment where the MES Standard System must be embedded. The delivery does not cover hardware and basic software. The Region will be operating the MES Standard System in its own environment but requires a Maintenance and Support Agreement.
Vis mere
Through options the Region requires the opportunity to purchase additional services and to upgrade the License to a Site License to make it possible for the MES Standard System to be the foundation for at least 10 additional projects in the Hospitals of the Region.
Vis mere
The Delivery includes the following:
1) Software;
2) Licenses (Unit Licenses as well as Site License);
3) Integration to Active directory;
4) Exchange of data with the Sterile Supply Management and Traceability System;
5) Integration with Mechanical Equipment, Process Equipment, Storage for Sterile Goods and Robots for Material handling;
6) Configuration, installation, testing and commissioning of the software in the Client's production environment;
7) Documentation;
8) Training in use of the delivered System;
9) Maintenance and Support of the delivered System;
10) Options: Listed in paragraph II.2.2.
Beskrivelse af mulighederne:
Option 1: Configuration of future MES functions.
Option 2: Integration with Regional Master Databases.
Option 3: Integration with the Region's IT-platform for traceability and identification of items.
Option 4: Acquisition of the Tenderer's Standard Modules.
Option 5: Integration to Regional Warehouse Management system.
Option 6: MES Site License for The Capital Region.
Option 7: Acquisition of services under the contract by other regions in Denmark.
Referencenummer: 14014009
Sted for udførelsen
Hovedsted eller sted for udførelsen:
Rigshospitalet, Blegdamsvej 9, 2100 Copenhagen OE, Denmark.
Herlev Hospital, Herlev Ringvej 75, 2730 Herlev, Denmark.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:
— Information about the company form and ownership of the enterprise (general description of the enterprise).
— Solemn declaration on unpaid debt due to the public sector and on compliance with Article 45(2), a-c of the Public Procurement Directive. When submitting the solemn declaration regarding Article 45 of the Public Procurement Directive, the Tenderer may enclose the solemn declaration attached to the tender specifications, completed and signed.
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— After the award, but prior to signing the contract, the Contracting Authority reserves the right to demand service certificates from the Danish Commerce and Companies Agency (for Danish contractors) which are no less than three months old, or other valid documentation that the Tenderer(s) awarded a contract is/are not in a situation described in Article 45(2), a, b, c, e and f of the Public Procurement Directive.
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Økonomisk og finansiel stilling:
Audited and approved financial statements for the latest 3 years, depending on when the Tenderer commenced business. The accounts must contain information about:
— Balance;
— Equity;
— Solvency Ratio.
Statement of overall turnover per year must be given.
Presentation of balance or extracts therefrom if required under the company law of the country where Tenderer is registered.
Mindstekrav til niveauet:
Minimum requirements the Tenderer must meet:
— Positive equity in the latest available year;
— Annual turnover for each of the latest three available years greater than 1 200 000 EUR, depending on when the Tenderer commenced business.
Teknisk og faglig kompetence:
Tenderer must submit list of minimum 3 and maximum 5 of the most significant similar services (According to litra A-C below) the Tenderer has carried out over the last three years, depending on when the Tenderer was created or commenced business.
Each Reference must include the following:
— A brief Description of the Client and its needs for a MES Standard System including a description of the obtained utility;
— A clear Description of the Delivery including which of the services listed below (litra A-C) the delivery comprised;
— Time when the delivery was carried out;
— Contact Information on the Reference that the Contracting Authority can contact.
A) Delivery of a MES solution based on a recognized Standard System.
Description of the scope of the MES solution that the Tenderer has implemented and the customer, the MES Standard System is implemented at. The Description must as a minimum include description of the implemented system, implemented modules that were implemented at the client, number of users and mechanical equipment it integrated with.
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B) Configuration and test of Solution.
The Description must contain information about Tenderer's role in the configuration of the Clients MES Standard System, Integrations with Business Systems and testing of the MES Standard System (e.g. Responsible Implementation and Test Manager). Furthermore the Tenderer must describe the scope of the Implementation, Integration and Testing in regards to complexity and Time. Description of the Business
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Systems and Mechanical Equipment the MES Standard System was integrated with must be included in the Description.
C) Support.
Description of the Role the Tenderer has had in regards to provide support, perform debugging and Error Correction on Systems in Production. The Description must contain the number of hours and the total period the Tenderer has provided the respective Services.
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The Contracting Authority reserves the right to contact the Tenderer's cited references for confirmation of these and use this as part of the evaluation.
Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse: Details are given in the Tender Documents.
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem: Details are given in the Tender Documents.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:
In order to be considered, the Tenderer shall submit the minimum information stated below, regarding The Tenderer's legal situation, economic and financial situation, as well as technical capacity. With regard to tenders from consortiums of financial players, there are no special requirements for the Consortium's legal form, but if several parties tender together, a responsible Tenderer must be appointed among these to sign on behalf of all the parties in the consortium at the time of the tender and subsequently. The parties shall be jointly and severally liable for the service and fulfilling of the contract. For a consortium of financial players, the documentation below shall be submitted in its entirety for each individual enterprise. Enterprises which do not submit the minimum information below will not be considered. The same shall apply if the information submitted shows that the Tenderer is not suited to perform the task.
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Procedure
Sprog
Sprog: dansk 🗣️
engelsk 🗣️

Ordregivende myndighed
Identitet
Navn på ordregivende myndighed: Region Nordjylland
Postadresse: Niels Bohrs Vej 30
Postby: Aalborg OE
Postnummer: 9220
Navn på ordregivende myndighed: Region Midtjylland
Postadresse: Skottenborg 26
Postby: Viborg
Postnummer: 8800
Navn på ordregivende myndighed: Region Syddanmark
Postadresse: Damhaven 12
Postby: Vejle
Postnummer: 7100
Navn på ordregivende myndighed: Region Sjælland
Postadresse: Alléen 15
Postby: Soroe
Postnummer: 4180
Kontakt
Enhed: Strategic Procurement Consultant Jens Knagh Trojahn
Internetadresse: www.regionh.dk 🌏
E-mail: kfst@kfst.dk 📧

Reference
Identifikatorer
Referencenummer tildelt af den ordregivende myndighed: 14014009
Yderligere oplysninger
There must be delivered the following copies of the offer:
— 1 signed original paper incl. all documents, Annexes and data sheets;
— 3 USB Memory Sticks containing copy of the offer incl. Annexes.
The electronic copies must not be copy-protected for the further processing.
All documents must be submitted in the same format as sent by the Contracting Authority.
The Tenderer has responsibility for ensuring that the electronic copies are identical to the original.
In case of conflict between the documents the signed original paper version has precedence.
Where a document mistakenly not included in the original paper version but available in the electronic copy this will not be considered contrary.
The Contracting Authority reserves the right, with three days notice to request additional copies of the signed original paper incl. all supporting documents for possible requests for documents and/or complaint treatments.

Supplerende oplysninger
Gennemgå organ
Navn: Danish Business Authority: ‘Klagenævnet for udbud’
Postadresse: Dahlerups Pakhus — Langelinie Allé 17
Postby: Copenhagen OE
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:
Appeals must be lodged with the Complaints Board within certain deadlines. Complaints about not being pre-qualified must be received in the Board of Appeal within 20 days from the day after the Contracting Authority's notification of who have been pre-qualified. Other complaints must be received in the Board of Appeal within 45 days from the day following the publication of the Contracting Authority's notice of contract signing in the Official Journal, or within 6 months from the entity informed the Tenderers about who the contracting authority will conclude contracts with when it comes to a framework agreement. More detailed descriptions can be found on the Complaints Board for Public Procurement website: www.klfu.dk
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Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Danish Competition and Consumer Authority
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2015/S 052-090826 (2015-03-10)
Supplerende oplysninger (2015-04-14)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Supplerende oplysninger

Reference
Datoer
Afsendelsesdato: 2015-04-14 📅
Offentliggørelsesdato: 2015-04-17 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 075-131922
Henviser til bekendtgørelse: 2015/S 52-090826
EUT-S-nummer: 75
Kilde: OJS 2015/S 075-131922 (2015-04-14)
Supplerende oplysninger (2015-05-08)
Reference
Datoer
Afsendelsesdato: 2015-05-08 📅
Tilbudsfrist: 2015-05-26 📅
Offentliggørelsesdato: 2015-05-13 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 092-165479
EUT-S-nummer: 92
Kilde: OJS 2015/S 092-165479 (2015-05-08)
Bekendtgørelse om indgåede kontrakter (2015-09-15)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Identitet
Postadresse: Kongens Vænge 2, Blok C, 1 sal
Kontakt
E-mail: tom.knoefler@regionh.dk 📧
Telefon: +45 38665824 📞

Reference
Datoer
Afsendelsesdato: 2015-09-15 📅
Offentliggørelsesdato: 2015-09-19 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 182-330659
EUT-S-nummer: 182
Yderligere oplysninger
There must be delivered the following copies of the offer: — 1 signed original paper incl. all documents, Annexes and data sheets, — 3 USB Memory Sticks containing copy of the offer incl. Annexes. The electronic copies must not be copy-protected for the further processing. All documents must be submitted in the same format as sent by the Contracting Authority. The Tenderer has responsibility for ensuring that the electronic copies are identical to the original. In case of conflict between the documents the signed original paper version has precedence. Where a document mistakenly not included in the original paper version but available in the electronic copy this will not be considered contrary. The Contracting Authority reserves the right, with 3 days notice to request additional copies of the signed original paper incl. all supporting documents for possible requests for documents and/or complaint treatments.
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Procedure
Kriterier for tildeling
Kriterium: 1. Price for functionality (30)
2. Price for options (10)
3. Functionality (40)
4. Implementing (10)
5. Production stability (10)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2015-06-19 📅
Navn: CGI Danmark A/S
Postadresse: Lautruphøj 10
Postby: Ballerup
Postnummer: 2750
Land: Danmark 🇩🇰
Oplysninger om udbud
Antal modtagne bud: 2

Ordregivende myndighed
Kontakt
Enhed: Strategic Procurement Consultant Tom Knøfler

Reference
Identifikatorer
Meddelelsesnummer i EUT S: 2015/S 75-131922
2015/S 92-165479

Supplerende oplysninger
Gennemgå organ
Oplysninger om frister for klageprocedurer:
Appeals must be lodged with the Complaints Board within certain deadlines. Complaints about not being prequalified must be received in the Board of Appeal within 20 days from the day after the Contracting Authority's notification of who have been prequalified. Other complaints must be received in the Board of Appeal within 45 days from the day following the publication of the Contracting Authority's notice of contract signing in the Official Journal, or within 6 months from the entity informed the Tenderers about who the contracting authority will conclude contracts with when it comes to a framework agreement. More detailed descriptions can be found on the Complaints Board for Public Procurement website: www.klfu.dk
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Kilde: OJS 2015/S 182-330659 (2015-09-15)
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