Contract for delivery, implementation and maintenance of a CAD Data Exchange System

Femern A/S

Femern A/S wishes to sign a contract for the delivery, implementation and maintenance of a CAD Data Exchange System. The system will be operated by Femern A/S.
During the design and build processes of the Fehmarnbelt tunnel a large amount of CAD data will be produced, exchanged and coordinated by up to eight consortia of contractors and Femern A/S and Femern A/S' consultants.
Successful exchange and coordination of CAD data is of vital importance for Femern A/S in managing design interfaces between the different parties of the projects. Therefore the system encompassed by the tender is expected to provide an effective platform for:
— Exchanging, managing and archiving all types of CAD data (in original file formats) for the whole project
— Supporting workflow controls and value-adding collaborative processes
— Delivery of structured CAD-data for the preparation and integration of a future asset management system
The term CAD data shall be considered as a broad definition of all types of data created by different Computer Aided Design (CAD) tools during the design and build processes. CAD data are in this context all types of drawings, diagrams, 3D Models, Building Information Models (BIM), extraction of CAD-data in databases etc.
The contract covers the delivery and implementation of a system with integrations to the existing IT environment with as few changes and/or adjustments as possible. The existing IT infrastructure at Femern A/S is based on a VMWare Vsphere platform, and Data Core storage virtualization. It is highly scalable, and is currently running over 100 servers. Internet connection is provided through redundant fibre, and currently at 200 Mbit, but is scalable to a much higher capacity. External access to relevant IT systems is based on MS Forefront Unified Access Gateway and two way authentication with SMS Passcode. Internal and external user access management is made through Windows Active Directory. The database platform is MS SQL, and client computers are running MS Windows.
The system should ensure that all types of CAD data can be archived and retrieved in a structured and safe way. Femern A/S must be able to track the history of all CAD data, and continually be able to view the status of CAD data and take actions in accordance to the workflow processes this data is part of.
Besides general document management functionalities the system should also provide the functionality of managing specific features of CAD-files, i.e. reference technique, consistency of data between title box of drawings and the metadata in the system, viewing drawings, 3D-models and BIM-files, redlining and commenting etc.
A big part of CAD data will be subject to continuous exchange and therefore the contract is expected to include terms by which Femern A/S and other parties should be able to get access to the system 24 hours 7 days a week, and that the system is supporting all parties in managing the exchange of CAD data files in a secure, structured, controlled and user-friendly way.
The system will be used by both internal (Femern A/S) and external users (contractors).
Up to eight consortia of contractors will be using the system. It is expected that there will be between 50 and 500 daily users during the project period who will upload, exchange, archive and download about 50.000 digital CAD data files, including drawings and BIM-files.
Femern A/S' employees and the users of the contractors might be located all over the world and therefore it is expected to be a requirement, that the system is accessible from the internet and be operational on PC's and mobile devices.
Further requirements to the system are expected to be:
— The system should support the CAD rules stated in Femern A/S' CAD manual. All parties of the project are committed to follow the CAD manual.
— The system should provide clear benefits in terms of exchanging, managing and archiving CAD data in a structured way.
— The system should support processes and overview of status for work flows.
— The system should have an open interface for integration to future asset management systems delivered of other system suppliers.
— All parties should get an effective and structured platform for collaboration and knowledge sharing.
— All parties should be able to gain quick access to the system's CAD data from PC's and mobile devices through the Internet.
Furthermore, the contract includes all resources required for making the system fully operational and in all respects fit for purpose including delivery, installation, configuration, commissioning, testing, maintenance and support.
The contract will contain elements of both a public contract and a framework agreement, since the contract includes both the supplier‘s obligation to deliver the above, as well as an element of a framework agreement given the contract's terms entitling the contracting authority to make further purchases and acquisitions of the contract‘s services and supplies (additional services of maintenance and support, additional services regarding additional training and additional licenses) within the contract period.
It is the expectation that the system can be implemented in Femern A/S' internal IT-environment from October to December 2015 and be in operation on the 1.1.2016.

Deadline

Fristen for modtagelse af bud var på 2015-06-15. Indkøbet blev offentliggjort på 2015-05-13.

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2015-05-13 Udbudsbekendtgørelse
2017-01-17 Supplerende oplysninger
Udbudsbekendtgørelse (2015-05-13)
Objekt
Omfanget af udbuddet
Titel: It-tjenester: rådgivning, programmeludvikling, internet og support
Mængde eller omfang:
The system will be used by both internal (Femern A/S) and external users (contractors).Up to eight consortia of contractors will be using the system. It is expected that there will be between 50 and 500 daily users during the project period who will upload, exchange, archive and download about 50.000 digital CAD data files, including drawings and BIM-files.550 0001 000 000
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Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: It-tjenester: rådgivning, programmeludvikling, internet og support 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Offentligretligt organ
Navn på ordregivende myndighed: Femern A/S
Postadresse: Vester Søgade 10
Postnummer: 1601
Postby: København V
Kontakt
Internetadresse: http://www.femern.com 🌏
E-mail: sol@femern.dk 📧

Reference
Datoer
Afsendelsesdato: 2015-05-13 📅
Tilbudsfrist: 2015-06-15 📅
Offentliggørelsesdato: 2015-05-16 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 094-170388
EUT-S-nummer: 94
Yderligere oplysninger
1) Pursuant to para. I.1, it is noted that there are no additional documents which the applicant may request from the Contracting Authority during the pre-qualification phase. This is a restricted tendering procedure, which means that companies wishing to participate in the tender process must first apply for pre-qualification. Additional documents in the form of tender documents will only be issued to applicants who are invited to tender after the pre-qualification process. Any questions and answers regarding the pre-qualification will be published on the website of the contract notice (http://www.femern.com/CADsystem). Applicants are encouraged to keep themselves updated on the website. 2) The application for pre-qualification must be prepared based on the conditions for participation specified in Section III.2. Applicants therefore deliver all of the information, declarations, etc. indicated in paras. III.2.1), III.2.2) and/or III.2.3) in order to be considered as a possible Tenderer. If an applicant wishes any subcontractors' financial and/or technical capabilities to be included in the assessment of the suitability of the applicant to perform the contract, the applicant must also provide the information indicated in paras. III.2.2) and/or III.2.3) for those subcontractors, and the applicant must demonstrate that it is entitled to draw on the subcontractor's financial and/or technical capabilities to the extent specified by the applicant for the performance of the contract (for example, by providing an appropriate declaration of support from the subcontractor.) 3) The deadline for receipt of applications for pre-qualification is specified in para. IV.3.4). 4) The application for pre-qualification must be sent to Femern A/S, cf. the contact details in para. I.1). The application for pre-qualification must be submitted in 3 physical (paper-based) copies. The Contracting Authority would prefer the applicant also to enclose 1 electronic copy of the application on a physical medium such as a USB flash drive. 5) The application for pre-qualification cannot be submitted by e-mail. 6) With reference to para. IV.3.6), it is also stated that the application for pre-qualification must be in English. The tender documents will be in English and tenders must be submitted in English.
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Objekt
Omfanget af udbuddet
Kort beskrivelse:
Femern A/S wishes to sign a contract for the delivery, implementation and maintenance of a CAD Data Exchange System. The system will be operated by Femern A/S.
During the design and build processes of the Fehmarnbelt tunnel a large amount of CAD data will be produced, exchanged and coordinated by up to eight consortia of contractors and Femern A/S and Femern A/S' consultants.
Successful exchange and coordination of CAD data is of vital importance for Femern A/S in managing design interfaces between the different parties of the projects. Therefore the system encompassed by the tender is expected to provide an effective platform for:
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— Exchanging, managing and archiving all types of CAD data (in original file formats) for the whole project
— Supporting workflow controls and value-adding collaborative processes
— Delivery of structured CAD-data for the preparation and integration of a future asset management system
The term CAD data shall be considered as a broad definition of all types of data created by different Computer Aided Design (CAD) tools during the design and build processes. CAD data are in this context all types of drawings, diagrams, 3D Models, Building Information Models (BIM), extraction of CAD-data in databases etc.
Vis mere
The contract covers the delivery and implementation of a system with integrations to the existing IT environment with as few changes and/or adjustments as possible. The existing IT infrastructure at Femern A/S is based on a VMWare Vsphere platform, and Data Core storage virtualization. It is highly scalable, and is currently running over 100 servers. Internet connection is provided through redundant fibre, and currently at 200 Mbit, but is scalable to a much higher capacity. External access to relevant IT systems is based on MS Forefront Unified Access Gateway and two way authentication with SMS Passcode. Internal and external user access management is made through Windows Active Directory. The database platform is MS SQL, and client computers are running MS Windows.
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The system should ensure that all types of CAD data can be archived and retrieved in a structured and safe way. Femern A/S must be able to track the history of all CAD data, and continually be able to view the status of CAD data and take actions in accordance to the workflow processes this data is part of.
Vis mere
Besides general document management functionalities the system should also provide the functionality of managing specific features of CAD-files, i.e. reference technique, consistency of data between title box of drawings and the metadata in the system, viewing drawings, 3D-models and BIM-files, redlining and commenting etc.
Vis mere
A big part of CAD data will be subject to continuous exchange and therefore the contract is expected to include terms by which Femern A/S and other parties should be able to get access to the system 24 hours 7 days a week, and that the system is supporting all parties in managing the exchange of CAD data files in a secure, structured, controlled and user-friendly way.
Vis mere
The system will be used by both internal (Femern A/S) and external users (contractors).
Up to eight consortia of contractors will be using the system. It is expected that there will be between 50 and 500 daily users during the project period who will upload, exchange, archive and download about 50.000 digital CAD data files, including drawings and BIM-files.
Vis mere
Femern A/S' employees and the users of the contractors might be located all over the world and therefore it is expected to be a requirement, that the system is accessible from the internet and be operational on PC's and mobile devices.
Further requirements to the system are expected to be:
— The system should support the CAD rules stated in Femern A/S' CAD manual. All parties of the project are committed to follow the CAD manual.
— The system should provide clear benefits in terms of exchanging, managing and archiving CAD data in a structured way.
— The system should support processes and overview of status for work flows.
— The system should have an open interface for integration to future asset management systems delivered of other system suppliers.
— All parties should get an effective and structured platform for collaboration and knowledge sharing.
— All parties should be able to gain quick access to the system's CAD data from PC's and mobile devices through the Internet.
Furthermore, the contract includes all resources required for making the system fully operational and in all respects fit for purpose including delivery, installation, configuration, commissioning, testing, maintenance and support.
The contract will contain elements of both a public contract and a framework agreement, since the contract includes both the supplier‘s obligation to deliver the above, as well as an element of a framework agreement given the contract's terms entitling the contracting authority to make further purchases and acquisitions of the contract‘s services and supplies (additional services of maintenance and support, additional services regarding additional training and additional licenses) within the contract period.
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It is the expectation that the system can be implemented in Femern A/S' internal IT-environment from October to December 2015 and be in operation on the 1.1.2016.
Mængde eller omfang:
The system will be used by both internal (Femern A/S) and external users (contractors).
Up to eight consortia of contractors will be using the system. It is expected that there will be between 50 and 500 daily users during the project period who will upload, exchange, archive and download about 50.000 digital CAD data files, including drawings and BIM-files.
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Anslået værdi uden moms: 550 000 💰
1 000 000 💰
Beskrivelse af mulighederne: Option: The term of the contract may be prolonged with 2 x 1 year.
Mindste antal mulige forlængelser: 1
Maksimalt antal mulige forlængelser: 2
Tidsramme for efterfølgende kontrakter: 12 måneder
Varighed: 72 måneder
Navn på EU-finansieret projekt eller program:
The construction of the fixed link across the Fehmarnbelt will receive EU funding from the TEN-T program under project code 2007-EU-20050-P.
Sted for udførelsen
Hovedsted eller sted for udførelsen: At the Contracting Authority.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:
The tenderer must provide the information described in Sections A to D (and Section E and/or F, if applicable) below:
A. Unique identification of the applicant
B. Contact for the application
C. Unique identification of any subcontractors
D. A statutory declaration on the matters referred to in the Public Contracts Directive, Article 45, paras. 1 and 2, sub-sections;
a) b) c), e) and f), namely including the following:
1) The applicant has not been convicted for the matters specified in Article 45.1 of the Public Contracts Directive, or for other offences that cast doubt on their professional conduct (cf. Public Contracts Directive, Article 45. 2, sub-section c),
2) The applicant is not in bankruptcy, liquidation, reorganization or other arrangements with creditors, or the subject of proceedings petitioning for such treatment (cf. Article 45.2, sub-sections a) and b) of the Public Contracts Directive), and
3) The applicant has fulfilled its obligations relating to the payment of debts to the public sector (debt to the public sector means that the applicant has not met its obligations for the payment of taxes, duties and contributions to social security schemes in accordance with the laws of Denmark, and/or the country where the applicant is established, cf. Article 45.2, sub-sections e) and f) of the Public Contracts Directive).
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E. For groups of applicants (consortia), the information in Sections A and D must be provided for each member of a consortium.
F. Subcontractors must also provide the statutory declaration referred to in Section D.
Økonomisk og finansiel stilling:
The tenderer must provide the information described in Section A (and Sections B and/or C, if applicable) below:
A. Information about the applicant's overall turnover and equity for the last 3 financial years available (depending on when the applicant was established or commenced activities).
B. For groups of applicants (consortia), the information in Section A must be provided for each individual participant. If the information is not enclosed in full for all members of a consortium, the application will not be non-compliant, but the failure to include this information may affect the assessment of the application.
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C. If the applicant relies on the performance of other entities (e.g. subcontractors or entities within the same group, including parent companies, affiliates or subsidiaries), the applicant must demonstrate that the applicant can fully dispose of the resources necessary for the performance of the contract, cf. Article 47.2 of the Public Contracts Directive. This can be done e.g. through a declaration or by presenting evidence of these entities' agreement to make the necessary resources available. Otherwise, the contracting entity will be unable to take account of the other entities' abilities.
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If the information is not enclosed or not enclosed in full, the application will not be non-compliant, but the failure to include this information may affect the assessment of the application.
Mindstekrav til niveauet: Applicants must not have negative equity in the latest available financial year.
Teknisk og faglig kompetence:
The tenderer must provide the information described in Section A (and Sections B and/or C, if applicable) below:
A. Submission of a list of the most significant similar services provided (reference list), that the applicant has carried out over the last 3 years, with an indication of the dates of delivery, especially including equivalent services that involve the services described in para. II.1.5.
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For each reference, Femern A/S would like applicants to account for the scope/volume of the reference assignment, the customer's name and the reference assignment's comparability with the proposed contract, cf. para. II.1.5) para. II.2.1) and para. II.2.2).
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B. For groups of applicants (consortia), the information in Section A must be provided for each individual participant. If the information is not enclosed in full for all members of a consortium, the application will not be non-compliant, but the failure to include this information may affect the assessment of the application.
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C. If the applicant relies on the performance of other entities (e.g. subcontractors or entities within the same group, including parent companies, affiliates or subsidiaries), the applicant must demonstrate that the applicant can fully dispose of the resources necessary for the performance of the contract, cf. Article 48.3 of the Public Contracts Directive. This can be done e.g. through a declaration or by presenting evidence of these entities' agreement to make the necessary resources available. Otherwise, the contracting entity will be unable to take account of the other entities' abilities.
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If the information is not enclosed or not enclosed in full, the application will not be non-compliant, but the failure to include this information may affect the assessment of the application.
Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:
Requirements about the provision of security and guarantees will be indicated in the tender documents.
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem: Terms of payment will be indicated in the tender documents.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:
No specific legal form is required. If the order is awarded to a cooperation of financial operators, the participants shall accept responsibility for joint and several liability and appoint a joint representative.
Andre særlige vilkår:
Social clauses will be included in the contract, and will likely encompass clauses regarding CSR-obligations. The individual terms will be specified in the tender material.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:
Any limit put on the number of applicants invited to tender will be imposed after an assessment of which applicants have:(1) Demonstrated the best economic and financial capacity, cf. para III.2.2, and have(2) Documented the best and most relevant references, cf. para. III.2.3. Particular emphasis will be placed on similar services of a similar nature, scope and content, cf. para II.1.5. For such assessment, (II) will be weighted more than (I).
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Sprog
Sprog: engelsk 🗣️

Ordregivende myndighed
Kontakt
Enhed: Sabine Olesen
E-mail: kfst@kfst.dk 📧
URL til dokumenter: http://www.femern.com/CADsystem 🌏

Reference
Yderligere oplysninger
1) Pursuant to para. I.1, it is noted that there are no additional documents which the applicant may request from the Contracting Authority during the pre-qualification phase.
This is a restricted tendering procedure, which means that companies wishing to participate in the tender process must first apply for pre-qualification. Additional documents in the form of tender documents will only be issued to applicants who are invited to tender after the pre-qualification process.
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Any questions and answers regarding the pre-qualification will be published on the website of the contract notice (http://www.femern.com/CADsystem). Applicants are encouraged to keep themselves updated on the website.
2) The application for pre-qualification must be prepared based on the conditions for participation specified in Section III.2. Applicants therefore deliver all of the information, declarations, etc. indicated in paras. III.2.1), III.2.2) and/or III.2.3) in order to be considered as a possible Tenderer.
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If an applicant wishes any subcontractors' financial and/or technical capabilities to be included in the assessment of the suitability of the applicant to perform the contract, the applicant must also provide the information indicated in paras. III.2.2) and/or III.2.3) for those subcontractors, and the applicant must demonstrate that it is entitled to draw on the subcontractor's financial and/or technical capabilities to the extent specified by the applicant for the performance of the contract (for example, by providing an appropriate declaration of support from the subcontractor.)
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3) The deadline for receipt of applications for pre-qualification is specified in para. IV.3.4).
4) The application for pre-qualification must be sent to Femern A/S, cf. the contact details in para. I.1). The application for pre-qualification must be submitted in 3 physical (paper-based) copies. The Contracting Authority would prefer the applicant also to enclose 1 electronic copy of the application on a physical medium such as a USB flash drive.
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5) The application for pre-qualification cannot be submitted by e-mail.
6) With reference to para. IV.3.6), it is also stated that the application for pre-qualification must be in English. The tender documents will be in English and tenders must be submitted in English.

Supplerende oplysninger
Gennemgå organ
Navn: Complaints Board for Public Procurement (Klagenævnet for Udbud)
Postadresse: Dahlerups Pakhus, Langelinie Allé 17
Postby: Copenhagen
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:
There are certain statutory deadlines for submission of complaints to the Complaints Board for Public Procurement, cf. Act no 492 of 12.5.2010 on the enforcement of procurement rules etc. as amended.
If a company needs to appeal against a decision to not being prequalified, the appeal must be filed with the Complaints Board for Public Procurement within 20 calendar days from the day following the day on which the contracting entity has notified the applicants concerned about who has been prequalified, if the notification contains a short summary of the relevant reasons for the decision.
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In all other situations, the appeal must be filed with the Complaints Board for Public Procurement within 45 days from the day after the contracting entity has published a notice in the Official Journal of the EU indicating that the contracting entity has entered into a contract. The period is calculated from the day after the day on which the notice has been published.
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The appellant must, no later than the time at which an appeal is submitted to the Complaints Board for Public Procurement, notify the contracting entity in writing that an appeal has been lodged with the Complaints Board for Public Procurement and whether the appeal has been lodged in the stand-still period. In cases where the appeal is not lodged during the stand-still period, the appellant must also specify whether they are requesting that the appeal have suspensive effect.
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Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Danish Competition and Consumer Authority (Kokurrence- og Forbrugerstyrelsen)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://www.kfst.dk 🌏
Tilbagevendende udbud
The contract is likely to be re-tendered before the expiry of the contract period.
Kilde: OJS 2015/S 094-170388 (2015-05-13)
Supplerende oplysninger (2017-01-17)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Supplerende oplysninger

Reference
Datoer
Afsendelsesdato: 2017-01-17 📅
Offentliggørelsesdato: 2017-01-20 📅
Identifikatorer
Bekendtgørelsesnummer: 2017/S 014-022571
Henviser til bekendtgørelse: 2015/S 094-170388
EUT-S-nummer: 14
Kilde: OJS 2017/S 014-022571 (2017-01-17)
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