PC replacement in DONG Energy

DONG Energy Oil & Gas A/S

DONG Energy schedules a new up-to-date hardware solution for the existing PCs for all (app. 6 500) employees. The replacements may be desktops, workstations, laptops, tablets, hybrids, etc., and docking stations, power supply and some accessories such as USB-sticks, and security filters may be replaced as well.
At the same time DONG Energy will introduce an upgrade to Windows 8.1 and Office 365 Pro Plus.
DONG Energy is expecting a smooth replacement (including decommissioning ) of existing PC setup to new PC setup with a minimum of inconvenience for the user, minimum breakdowns and down time.
The Roll-out of new PCs on all DONG Energy locations is scheduled to Q1-Q2, 2015.

Deadline

Fristen for modtagelse af bud var på 2014-06-24. Indkøbet blev offentliggjort på 2014-06-04.

Hvem?

• DONG Energy Oil & Gas A/S

Hvad?

Hvor?

• Danmark › Danmark

Indkøbshistorik

Dato	Dokument
2014-06-04	Udbudsbekendtgørelse
2014-06-13	Supplerende oplysninger

Udbudsbekendtgørelse (2014-06-04)
Objekt
Omfanget af udbuddet
Titel: Databehandlingsmaskiner (hardware)
Mængde eller omfang:

Delivery of PCs for all employees, configuration with Windows, Office and DONG Energy image, Roll-out (replacement and decommissioning) and technical support.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union
Fælles glossar for offentlige kontrakter (CPV)
Kode: Databehandlingsmaskiner (hardware) 📦

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Forsyningsvirksomhed
Navn på ordregivende myndighed: DONG Energy Oil & Gas A/S
Postadresse: Nesa Allé 1
Postnummer: 2820
Postby: Gentofte
Kontakt
Internetadresse: http://www.dongenergy.com 🌏
E-mail: paulg@dongenergy.dk 📧
Telefon: +45 99516343 📞

Reference
Datoer
Afsendelsesdato: 2014-06-04 📅
Tilbudsfrist: 2014-06-24 📅
Offentliggørelsesdato: 2014-06-06 📅
Identifikatorer
Bekendtgørelsesnummer: 2014/S 108-190789
EUT-S-nummer: 108
Yderligere oplysninger

Maximum 5 Candidates will be pre-qualified for the tender procedure. If the number of Candidates applying for pre-qualification exceeds 5, the Contracting Entity will perform the pre-qualification on the basis of an evaluation of each Candidate's respective economic and financial standing as well as technical ability/professional ability. The 5 best Candidates will be pre-qualified. The assessment regarding the Candidate's economic and financial standing will be based upon the below criteria: — Equity — Solvency ratio — EBIT margin (if annual accounts are available) — Revenue The Candidate is encouraged to have the financially strongest possible parent or associated company include a document (Letter of Support) stating that they will issue a Parent Company Guarantee / Performance Guarantee at a later stage. If such a Letter of Support is included, the Contracting Entity will base its economic and financial assessment of the Candidate on the supporting entity as well. The assessment will be based only on the information included in the application. The assessment regarding the Candidate's technical ability/professional ability will be based upon the submitted references with respect to DONG Energy's planned rollout of PCs as described in section II.1.5. The contracting entity reserves the right - subject to the principles of equal treatment and transparency - to request a Candidate to submit missing or insufficient information according to section III.2.1), III.2.2) and III.2.3) or, if applicable, to use information already in the Contracting entity's possession; or obtain such information provided it is publicly available. However, the contracting entity is not obliged to do so. Candidates are advised to show their interest in this tender, by contacting the Contact Person listed in section I.1. By showing you interest the Contracting Entity will forward all questions asked regarding this Contract Notice to you. In case there are any questions to this Contract Notice, the Candidate can write to the Contact Person mentioned in section I.1, and the Contracting Entity will in an anonymized way forward all questions and answers to all candidates that have shown their interest. The Contracting Entity will try to answer all questions submitted earlier than six working days prior to the deadline.

Yderligere oplysninger

Maximum 5 Candidates will be pre-qualified for the tender procedure.

If the number of Candidates applying for pre-qualification exceeds 5, the Contracting Entity will perform the pre-qualification on the basis of an evaluation of each Candidate's respective economic and financial standing as well as technical ability/professional ability. The 5 best Candidates will be pre-qualified.

The assessment regarding the Candidate's economic and financial standing will be based upon the below criteria:

— Equity

— Solvency ratio

— EBIT margin (if annual accounts are available)

— Revenue

The Candidate is encouraged to have the financially strongest possible parent or associated company include a document (Letter of Support) stating that they will issue a Parent Company Guarantee / Performance Guarantee at a later stage.

If such a Letter of Support is included, the Contracting Entity will base its economic and financial assessment of the Candidate on the supporting entity as well. The assessment will be based only on the information included in the application.

The assessment regarding the Candidate's technical ability/professional ability will be based upon the submitted references with respect to DONG Energy's planned rollout of PCs as described in section II.1.5.

The contracting entity reserves the right - subject to the principles of equal treatment and transparency - to request a Candidate to submit missing or insufficient information according to section III.2.1), III.2.2) and III.2.3) or, if applicable, to use information already in the Contracting entity's possession; or obtain such information provided it is publicly available. However, the contracting entity is not obliged to do so.

Candidates are advised to show their interest in this tender, by contacting the Contact Person listed in section I.1. By showing you interest the Contracting Entity will forward all questions asked regarding this Contract Notice to you. In case there are any questions to this Contract Notice, the Candidate can write to the Contact Person mentioned in section I.1, and the Contracting Entity will in an anonymized way forward all questions and answers to all candidates that have shown their interest. The Contracting Entity will try to answer all questions submitted earlier than six working days prior to the deadline.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

At the same time DONG Energy will introduce an upgrade to Windows 8.1 and Office 365 Pro Plus.

DONG Energy is expecting a smooth replacement (including decommissioning ) of existing PC setup to new PC setup with a minimum of inconvenience for the user, minimum breakdowns and down time.

The Roll-out of new PCs on all DONG Energy locations is scheduled to Q1-Q2, 2015.

Beskrivelse af mulighederne: The Roll-out (replacement i.e. distribution, installation and decommissioning).
Foreløbig tidsplan for udnyttelse af optioner: 12 måneder
Antal mulige forlængelser: 2
Tidsramme for efterfølgende kontrakter: 12 måneder

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

In order to be pre-qualified to participate in this tender, the Candidates must submit a signed solemn declaration which will be considered as proof that Candidates it is not in any of the situations below:

1) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

2) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

3) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

4) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

5) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.

A template of such a solemn declaration can be requested from the Contracting Entity.

Økonomisk og finansiel stilling:

Candidates financial and economic capacity in the form of overall turnover for the past 2 years, plus equity, liabilities and pre-tax profits for the most recent available accounting years.

The Candidates shall submit the most recent audited annual accounts (dated and signed by the accountant). The latest Annual Accounts containing the previous year will also be accepted.

If the Candidate is a newly established entity and therefore cannot provide 2 years of Annual Accounts the Candidate will have to submit its latest Annual Accounts or Opening Balance.

If the Candidate wishes to improve its economic and financial assessment by submitting a Letter of Support, an authorized signatory from the supporting legal entity will have to sign the Letter of Support. If a Letter of Support is submitted the assessment of the economic and financial standing of the Candidate will be based on the information about both entities. In such case the annual accounts of the other legal entity for the previous 2 years should be submitted. If the other legal entity is a parent company to the Candidate it is possible to submit consolidated accounts instead of annual accounts.

If a consortium applies for pre-qualification, the information above must be submitted for each member of the consortium.

Minimum level(s) of standards possibly required

Turnover:

— To qualify to bid for the contract, the Candidate shall have a total turnover of not less than 100 000 000 DKK in the latest accounting year.

Equity:

— To qualify to bid for the contract, the Candidates equity shall be minimum 10 000 000 DKK, if equity is negative, the Candidate shall provide documentation for re-establishing equity, e.g. in the form of binding approval from investors to inject capital.

Information about the Candidate:

The Candidate shall submit a description of ownership and corporate structure. If the Candidate is a subsidiary, the Candidate shall submit the name of the highest possible group parent – being an entity directly or indirectly controlling more than 50 % of the Candidate.

Please note that the number of Candidates invited to submit a tender will be limited. Selection of Candidates will take place in accordance with the procedure described under section VI.3 in this notice.

A ‘Letter of Support' template can be requested from the Contracting Entity.

Teknisk og faglig kompetence:

— Detailed reference list of significant completed relevant deliveries made by the Candidate within the last 3 years similar to the products/services covered by the tender. The reference list should include the customer name, location, sector, scope (number of PCs) and detailed project information (period of delivery, contact information etc).

— Description of the measures the Candidate has taken to assure quality. Information must be documented by attaching the Candidates quality control certificate (if any) or a description of the measures. The Candidate shall describe the organisation maturity of the Candidate including reference to relevant certifications that can be used to determine the maturity level (e.g. ISO).

Minimum level(s) of standards possibly required

References:

— The Supplier shall have at least 3 years' experience of offering the relevant products and services. Such experience shall be documented by means of two to four detailed references, including customer name, location, sector, scope (number of PCs) and detailed project information (period of delivery, contact information etc.).

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse: Will be published in the tender documents.
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem: Will be published in the tender documents.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

Participants in a Consortium will have joint and several liability. A contact person for the Consortium should be pointed out.

Procedure
Sprog
Sprog: engelsk 🗣️

Ordregivende myndighed
Kontakt
Enhed: IT Procurement
Paul Göttsche
E-mail: kfst@kfst.dk 📧

Reference
Datoer
Startdato: 2014-12-01 📅
Slutdato: 2019-02-28 📅

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for udbud
Postadresse: Dahlerups Pakhus – Langelinie Allé 17
Postby: København Ø
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer: Deadlines for submitting a complaint appears in Act no. 492 of 12.5.2010.
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen, Center for Jura og Udbud
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2014/S 108-190789 (2014-06-04)

Supplerende oplysninger (2014-06-13)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Supplerende oplysninger

Reference
Datoer
Afsendelsesdato: 2014-06-13 📅
Offentliggørelsesdato: 2014-06-18 📅
Identifikatorer
Bekendtgørelsesnummer: 2014/S 115-203556
Henviser til bekendtgørelse: 2014/S 108-190789
EUT-S-nummer: 115
Kilde: OJS 2014/S 115-203556 (2014-06-13)

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