Host institution and secretariat for ‘Fund for Academic Cooperation and Exchange between Denmark and the Arab World' (FACE-programme)

Ministry of Foreign Affairs of Denmark, Danida

The Danish Arab Partnership Programme (DAPP) under the Ministry of Foreign Affairs has established a new programme to support cooperation between academic institutions in Denmark and the MENA region: the ‘Fund for Academic Cooperation and Exchange between Denmark and the Arab World' (FACE). Its geographical focus will be on the seven DAPP focus countries (Jordan, Morocco, Yemen, Egypt, Syria, Tunisia and Libya) or at a regional level.
The FACE-programme has two overall objectives:
1) to promote critical and independent academia that supports reform and democratization processes, and
2) to contribute to dialogue, understanding and cooperation between Danish and Arab academia.
Under the FACE-programme Danish academic institutions that have entered into formal collaboration with partners from the MENA region will be able to apply for funding of partnership projects. The activities shall take place in Denmark and in the Middle East and North Africa with focus on the DAPP focus countries.
This contract is for a ‘Host institution’, which will be responsible for the implementation, administration and monitoring of the FACE-programme.
To manage the FACE-programme, the Host Institution shall set up a FACE-secretariat in Denmark. The tasks of the secretariat will include: managing the fund in accordance with relevant guidelines and principles; screening grant applications, ensuring timely receipt of required progress reports from individual initiatives; using performance indicators to report on progress; summarise experiences and share lessons learnt; coordination with the Ministry of Foreign Affairs (MFA); fulfil reporting requirements to the MFA such as preparing annual progress reports, financial accounts, and any other reporting requirements; ongoing coordination and exchange of experiences with relevant DAPP partners within other thematic areas, including those which manage similar funds/pools for small projects.
The Host Institution will also be responsible for facilitating the set-up of an external and independent Grant Committee. Its members will be appointed by the MFA based on recommendations from Danish academic institutions.
The Fund is expected to provide grants for a total of 11 000 000 DKK, whereas the contract for the Host institution has a maximum budget of 4 200 000 DKK including a fixed sum of 550 000 DKK to cover grant committee expenses and development of a web-site. The initial 2-year pilot phase runs from 2015, while the Host Institution must continue its work until all projects are completed and the required reporting has been finalised by the end of 2017.
The FACE-programme can support projects with a budget of up to 2 000 000 DKK per year. A ‘fast track procedure' is to be established for grants below 50 000 DKK. If the host institution, otherwise meets the grant criteria, it will be permitted to apply for grants on equal terms with other eligible organisations/institutions.
The Host Institution should preferably have experience with assessment of research applications, monitoring of academic research, cooperation between academic institutions, knowledge of the political, social and cultural developments in the MENA-region, as well as experience with administration of grants/funds.
Please note that the award of contract is subject to the final approval of the 'Fund for Academic Cooperation and Exchange between Denmark and the Arab World' (FACE) by the relevant authorities.

Deadline

Fristen for modtagelse af bud var på 2015-01-16. Indkøbet blev offentliggjort på 2014-12-05.

Hvem?

• Ministry of Foreign Affairs of Denmark, Danida

Hvad?

Hvor?

• Danmark

Indkøbshistorik

Dato	Dokument
2014-12-05	Udbudsbekendtgørelse
2015-01-30	Supplerende oplysninger

Udbudsbekendtgørelse (2014-12-05)
Objekt
Omfanget af udbuddet
Titel: Tjenester vedrørende økonomisk hjælp til udlandet
Mængde eller omfang:

A contract to be implemented between 2015 and 2017 for no more than 4 200 000 DKK.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Tjenester vedrørende økonomisk hjælp til udlandet 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Ministry of Foreign Affairs of Denmark, Danida
Postadresse: Asiatisk Plads 2
Postnummer: 1448
Postby: Copenhagen K
Kontakt
Internetadresse: http://www.danidacontracts.um.dk 🌏
E-mail: danidacontracts@um.dk 📧
Telefon: +45 33921430 📞

Reference
Datoer
Afsendelsesdato: 2014-12-05 📅
Tilbudsfrist: 2015-01-16 📅
Offentliggørelsesdato: 2014-12-10 📅
Identifikatorer
Bekendtgørelsesnummer: 2014/S 238-419291
EUT-S-nummer: 238
Yderligere oplysninger

Tender procedures are subject to the law of Denmark and the rules applicable hereunder. Any legal entity may only submit 1 application. The applications shall be submitted using the standard application form available under ‘Contract Documents’ on www.danidacontracts.um.dk Please download current version. Applications not using the standard application form will not be accepted. Candidates for Key Personnel positions may be invited for interviews. Failure to comply with this will lead to disqualification of the Tenderer. A Candidate may, where appropriate and for a particular contract, rely on the capacities of other entities (to meet possible minimum requirements concerning economic and financial standing, and technical and/or professional ability as specified in the Contract Notice), regardless of the legal nature of the links, which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary, for example, by producing an undertaking by those entities to that effect. Such entities, for instance the parent company of the candidate, must respect the same rules of eligibility, and must comply with the conditions as stated in the contract notice. The Client opposes exclusive agreements with local sub-consultants, be they organisations or individuals. The award of contract is subject to the final approval of the programme by the relevant authorities.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The FACE-programme has two overall objectives:

1) to promote critical and independent academia that supports reform and democratization processes, and

2) to contribute to dialogue, understanding and cooperation between Danish and Arab academia.

Under the FACE-programme Danish academic institutions that have entered into formal collaboration with partners from the MENA region will be able to apply for funding of partnership projects. The activities shall take place in Denmark and in the Middle East and North Africa with focus on the DAPP focus countries.

This contract is for a ‘Host institution’, which will be responsible for the implementation, administration and monitoring of the FACE-programme.

To manage the FACE-programme, the Host Institution shall set up a FACE-secretariat in Denmark. The tasks of the secretariat will include: managing the fund in accordance with relevant guidelines and principles; screening grant applications, ensuring timely receipt of required progress reports from individual initiatives; using performance indicators to report on progress; summarise experiences and share lessons learnt; coordination with the Ministry of Foreign Affairs (MFA); fulfil reporting requirements to the MFA such as preparing annual progress reports, financial accounts, and any other reporting requirements; ongoing coordination and exchange of experiences with relevant DAPP partners within other thematic areas, including those which manage similar funds/pools for small projects.

The Host Institution will also be responsible for facilitating the set-up of an external and independent Grant Committee. Its members will be appointed by the MFA based on recommendations from Danish academic institutions.

The Fund is expected to provide grants for a total of 11 000 000 DKK, whereas the contract for the Host institution has a maximum budget of 4 200 000 DKK including a fixed sum of 550 000 DKK to cover grant committee expenses and development of a web-site. The initial 2-year pilot phase runs from 2015, while the Host Institution must continue its work until all projects are completed and the required reporting has been finalised by the end of 2017.

The FACE-programme can support projects with a budget of up to 2 000 000 DKK per year. A ‘fast track procedure' is to be established for grants below 50 000 DKK. If the host institution, otherwise meets the grant criteria, it will be permitted to apply for grants on equal terms with other eligible organisations/institutions.

The Host Institution should preferably have experience with assessment of research applications, monitoring of academic research, cooperation between academic institutions, knowledge of the political, social and cultural developments in the MENA-region, as well as experience with administration of grants/funds.

Please note that the award of contract is subject to the final approval of the 'Fund for Academic Cooperation and Exchange between Denmark and the Arab World' (FACE) by the relevant authorities.

Referencenummer: 2014-23152
Sted for udførelsen
Hovedsted eller sted for udførelsen: Denmark and MENA region.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

No restrictions on nationality;

In situations where conflict of interest occurs, Candidates will be excluded from participation, e.g. any Candidate (if a joint venture any of the members) or expert participating in the preparation of a project must be excluded from participation in the tender, unless the involvement does not constitute unfair competition;

Any Candidate who has been the subject of a conviction by final judgment of which the contracting authority is aware for 1 or more of the reasons listed in Article 45, 1 in the Directive shall be excluded;

Any Candidate may be excluded from participation in a contract if any of the cases specified in Article 45, 2 apply to that Candidate or Tenderer;

The Candidate, and in the case of the Candidate being a joint venture each member and other legal entities, shall furthermore sign a Solemn Declaration (ANNEX B in the Application Form for Expression of Interest) providing sufficient evidence that none of the cases specified in Article 45, 2, (e) and (f) in the Directive applies to any of the legal entities making this application.

Økonomisk og finansiel stilling:

If the candidate is a joint venture, the joint venture shall, as a whole, meet the minimum conditions related to economic and financial standing

(a) Annual turnover of the Candidate for the last 3 accounting years.

Mindstekrav til niveauet: An annual turnover of 10 000 000 DKK for each accounting year.
Teknisk og faglig kompetence:

If the candidate is a joint venture, the joint venture shall, as a whole, meet the minimum conditions related to technical and professional ability:

(a) List of most relevant project references from the last 3 years;

(b) Technicians or technical bodies;

(d) Capacities for production, studies, and/or research;

(e) Education and professional qualifications;

(f) Environmental management measures;

(g) Average annual manpower;

(h) Tools/plants etc.;

(i) Subcontracting;

(j) Products supplied.

Mindstekrav til niveauet:

(a) relevant reference(s) of contract(s) (entered or finalized) in the last 3 years covering the following:

— 1 relevant contract for administration…

… of grants/funds,

… or monitoring of cooperation between academic institutions;

(b) Not applicable, unless otherwise required;

(d) The 3 relevant articles published in refereed journals during the last three years;

(e) Management has relevant technical and management experience;

(f) Not applicable, unless otherwise required;

(g) List of average manpower divided on Management staff and other staff. Minimum those required for the assignment;

(h) Not applicable, unless otherwise required;

(i) The major part of the services must be rendered by the Tenderer;

(j) Not applicable, unless otherwise required.

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse: Requirements will appear in the tender dossier.
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:

Financing conditions and payment arrangements will appear in the tender dossier;

The winner of the contract will be required to take out before commencement and maintain for the duration of the liability period, at its own cost, a Professional Risk Indemnity Insurance equal to the total contract amount or otherwise defined in the tender dossier.

Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

A group of economic operators will be required to enter a joint venture agreement;

Where a joint venture is proposed, the Ministry of Foreign Affairs of Denmark will require that all members of the joint venture are jointly and severally liable;

Applicants who apply as a joint venture shall each provide the documentation required under III.2.1) below;

If the Candidate is a joint venture, the joint venture shall, as a whole, meet the minimum conditions related to economic and financial standing and technical and professional ability required under III.2.2) and III.2.3) below.

Andre særlige vilkår:

The Consultant will be required to perform the services in compliance with the Danida Anti-corruption Code of Conduct and the principles of the UN Global Compact.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:

Selected on the basis of most relevant project references (entered or finalized) from the past 3 years.

Sprog
Sprog: dansk 🗣️
engelsk 🗣️

Ordregivende myndighed
Kontakt
Enhed: Christina June Jensen
E-mail: kfst@kfst.dk 📧

Reference
Datoer
Startdato: 2015-05-01 📅
Slutdato: 2017-12-31 📅
Identifikatorer
Referencenummer tildelt af den ordregivende myndighed: 2014-23152
Yderligere oplysninger

Tender procedures are subject to the law of Denmark and the rules applicable hereunder.

Any legal entity may only submit 1 application.

The applications shall be submitted using the standard application form available under ‘Contract Documents’ on www.danidacontracts.um.dk

Please download current version. Applications not using the standard application form will not be accepted.

Candidates for Key Personnel positions may be invited for interviews. Failure to comply with this will lead to disqualification of the Tenderer.

A Candidate may, where appropriate and for a particular contract, rely on the capacities of other entities (to meet possible minimum requirements concerning economic and financial standing, and technical and/or professional ability as specified in the Contract Notice), regardless of the legal nature of the links, which it has with them. It must in that case prove to the Contracting Authority that it will have at its disposal the resources necessary, for example, by producing an undertaking by those entities to that effect. Such entities, for instance the parent company of the candidate, must respect the same rules of eligibility, and must comply with the conditions as stated in the contract notice.

The Client opposes exclusive agreements with local sub-consultants, be they organisations or individuals.

The award of contract is subject to the final approval of the programme by the relevant authorities.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud, Erhvervsstyrelsen (The Complaints Board for Public Procurement, Danish Commerce and Companies Agency)
Postadresse: Dahlerups Pakhus Langelinie Allé 17
Postby: Copenhagen Ø
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Fax: +45 33307799 📠
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen (Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://www.kfst.dk 🌏
Fax: +45 41715100 📠
Kilde: OJS 2014/S 238-419291 (2014-12-05)

Supplerende oplysninger (2015-01-30)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Supplerende oplysninger

Reference
Datoer
Afsendelsesdato: 2015-01-30 📅
Offentliggørelsesdato: 2015-02-04 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 024-039921
Henviser til bekendtgørelse: 2014/S 238-419291
EUT-S-nummer: 24
Kilde: OJS 2015/S 024-039921 (2015-01-30)

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