Equipment and Services for the delivery of Proton Beam Therapy at DNU, The New University Hospital in Aarhus

Central Denmark Region

The Central Denmark Region (the “Authority”) is developing a Danish national Proton Beam Therapy (PBT) service treating a complex case mix of pediatric and adult tumors, in total up to 1,200 patients per year. The establishment will be an integral part of the construction of DNU, the New University Hospital in Aarhus, and it is intended that the facility will have 3 rooms with gantries for clinical treatments and a dedicated research beamline. Further details on the planned facility and service can be obtained from the initial project proposal submitted by the Authority on September 30, 2012; the evaluation report by the Danish Health and Medicines Authority, November 19, 2012 and the Strategic Business Plan from Danish Ministry of Health and Prevention, July 4, 2013. See the relevant links listed in the prequalification material (Section VI.3) Additional information).
The procurement will be undertaken using the competitive dialogue procedure in accordance with the public contract regulations in directive NO. 2004/18/EC 31 March 2004. This procurement seeks to secure for the Authority, equipment and services for PBT. Potential bidders should note that site build requirements are excluded from this procurement and will be procured separately. However the Authority's requirements will be discussed with shortlisted bidders in greater detail during the competitive dialogue process, and the Authority reserves the right to evaluate the integration between the supply of PBT (which is the subject of this notice) and the construction works contract (to be separately procured) as part of this competitive dialogue process.
It is intended that the agreements will allow for long term development of proton therapy in Aarhus. Potential bidders should note the following high level needs for Danish proton beam therapy equipment and services:
— It shall be safe for patients, staff and the general public and shall be highly reliable.
— It shall deliver proton radiotherapy with the best possible quality of beam. The Authority intends to deliver PBT using only scanning beam technology including IMPT.
— The center should provide value for money as assessed by total lifetime costs.
— Ensure that services provided enable the continued development of the technologies involved and that workforce and training issues are appropriately addressed.
— One supplier which is able to provide a total system for proton therapy is requested.
In addition to the requirements listed above and in section II.2.1 the following requirements among others may be discussed with shortlisted bidders in greater detail during the competitive dialogue process: installation, time schedule, project execution, acceptance testing, quality assurance, warranties, spare parts, repairs, power consumption, clinical and technical functionality and specifications, patient workflow, ancillary equipment, third party integration, and may include design, building/engineering interface, documents and other associated needs.
Timeframe of delivery and installation, and length and terms of service agreements will be included as part of the competitive dialogue. Installation of proton therapy equipment is expected to start late 2016.
Expressions of interest are invited from suppliers with the appropriate capability to tender for an agreement
with the Authority for the provision of Proton Beam Therapy equipment and services. As part of the competitive dialogue stage of the procurement process, shortlisted bidders will be invited to propose equipment and services to deliver Proton Beam Therapy.

Deadline

Fristen for modtagelse af bud var på 2014-04-29. Indkøbet blev offentliggjort på 2014-03-20.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• Varian Medical System Scandinavia A/S

Hvem?

• Central Denmark Region

Hvad?

Hvor?

• Danmark › Midtjylland

Indkøbshistorik

Dato	Dokument
2014-03-20	Udbudsbekendtgørelse
2015-03-04	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2014-03-20)
Objekt
Omfanget af udbuddet
Titel: Apparater til strålebehandling, mekanoterapi, elektroterapi og fysioterapi
Mængde eller omfang:

The contract includes the:— Supply of Proton Beam Therapy Equipment;— Supply of Proton Beam Therapy Services;— Installation of Proton Beam Therapy Equipment and;— Maintenance of Proton Beam Therapy Equipment.It is intended that the facility will have 3 rooms with gantries for clinical treatments and a dedicated research beamline, and in addition the Authority would like to explore the possibility of in the future expanding the number of treatment rooms.

Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Varer
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Apparater til strålebehandling, mekanoterapi, elektroterapi og fysioterapi 📦

Procedure
Procedureform: Konkurrencepræget dialog
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Regional eller lokal myndighed
Navn på ordregivende myndighed: Central Denmark Region
Postadresse: Olof Palmes Allé 15, 1
Postnummer: 8200
Postby: Aarhus N
Kontakt
Internetadresse: http://www.dnu.rm.dk 🌏
E-mail: sidsel.marcussen@stab.rm.dk 📧
Telefon: +45 78414500 📞

Reference
Datoer
Afsendelsesdato: 2014-03-20 📅
Tilbudsfrist: 2014-04-29 📅
Offentliggørelsesdato: 2014-03-22 📅
Identifikatorer
Bekendtgørelsesnummer: 2014/S 058-096820
EUT-S-nummer: 58
Yderligere oplysninger

The prequalificaion material is available at www.udbud.rm.dk no later than March 28. The tenderer is recommended to use the material presented at www.udbud.rm.dk. The expression of interest must be sent to the address in Annex A III for the attention of Mrs. Sidsel Marcussen. Please mark the envelope: “Equipment and Services for the delivery of Proton Beam Therapy at DNU - expression of interest - Do not open in reception.” The deadline for submission of expression of interest stated in section IV.3.4) is in Danish local time. The expression of interest should be sent on 1 USB-stick and 1 original signed paper copy and 9 paper copies to the address in Annex A III. The expression of interest should include a contact e-mail address.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The procurement will be undertaken using the competitive dialogue procedure in accordance with the public contract regulations in directive NO. 2004/18/EC 31 March 2004. This procurement seeks to secure for the Authority, equipment and services for PBT. Potential bidders should note that site build requirements are excluded from this procurement and will be procured separately. However the Authority's requirements will be discussed with shortlisted bidders in greater detail during the competitive dialogue process, and the Authority reserves the right to evaluate the integration between the supply of PBT (which is the subject of this notice) and the construction works contract (to be separately procured) as part of this competitive dialogue process.

It is intended that the agreements will allow for long term development of proton therapy in Aarhus. Potential bidders should note the following high level needs for Danish proton beam therapy equipment and services:

— It shall be safe for patients, staff and the general public and shall be highly reliable.

— It shall deliver proton radiotherapy with the best possible quality of beam. The Authority intends to deliver PBT using only scanning beam technology including IMPT.

— The center should provide value for money as assessed by total lifetime costs.

— Ensure that services provided enable the continued development of the technologies involved and that workforce and training issues are appropriately addressed.

— One supplier which is able to provide a total system for proton therapy is requested.

In addition to the requirements listed above and in section II.2.1 the following requirements among others may be discussed with shortlisted bidders in greater detail during the competitive dialogue process: installation, time schedule, project execution, acceptance testing, quality assurance, warranties, spare parts, repairs, power consumption, clinical and technical functionality and specifications, patient workflow, ancillary equipment, third party integration, and may include design, building/engineering interface, documents and other associated needs.

Timeframe of delivery and installation, and length and terms of service agreements will be included as part of the competitive dialogue. Installation of proton therapy equipment is expected to start late 2016.

Expressions of interest are invited from suppliers with the appropriate capability to tender for an agreement

with the Authority for the provision of Proton Beam Therapy equipment and services. As part of the competitive dialogue stage of the procurement process, shortlisted bidders will be invited to propose equipment and services to deliver Proton Beam Therapy.

Mængde eller omfang:

The contract includes the:

— Supply of Proton Beam Therapy Equipment;

— Supply of Proton Beam Therapy Services;

— Installation of Proton Beam Therapy Equipment and;

— Maintenance of Proton Beam Therapy Equipment.

It is intended that the facility will have 3 rooms with gantries for clinical treatments and a dedicated research beamline, and in addition the Authority would like to explore the possibility of in the future expanding the number of treatment rooms.

Beskrivelse af mulighederne:

Dose planning software and electronic information system will be part of the competative dialogue as an option to the total system for proton beam therapy.

Sted for udførelsen
Hovedsted eller sted for udførelsen: DNU, The New University Hospital in Aarhus.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

— Company name, address and company reg. no., telephone no., e-mail address, name of contact person with the applicant.

— Information on the company's corporate form.

— Description of the companys organization, business strategy, and strategy for development of proton therapy.

— A solemn declaration on debt and exclusion scenarios, pursuant to the Procurement Directive, Article 45 (1) and (2). The solemn declaration should be submitted in a template provided by the Authority. The template will be part of the prequalification material (see Section VI.3 Additional information).

— A list of the most significant subcontractors and external partners anticipated for the present assignment. At minimum specify subcontractors that are expected to deliver products or services corresponding to a value of more than 10 percent of the contract price.

To the extent that the applicant wishes that emphasis should be placed on collaborative partners / subcontractors economic or technical capacity in the prequalification evaluation, the application shall be accompanied by a declaration stating that the partner / subcontractor makes its economic or technical skills available to the applicant in connection with the project. For such partners / subcontractors the application shall also be accompanied by the required information listed in contract notice section III.2.1 (personal matters), III.2.2 (financial capacity) and III.2.3 (technical capacity).

Økonomisk og finansiel stilling:

The tenderer should submit the following documentation:

— A declaration certified by the tenderer's auditor and listing the tenderer's turnover, result before tax, equity capital, and balance sheet total for the most recent three financial years. Alternatively audited and approved annual reports for the most recent three financial years can be submitted.

— Declaration certifying to which extent material changes have occurred in the enterprise's financial situation since the most recent financial year. Such declaration must be made by the bank, auditor, or the enterprise's chief executive officer or chief financial officer under penalty of perjury. The declaration must be made for the purpose of this tender procedure, and therefore the date of such declaration must be later than the date of publication of the tender procedure. The declaration must address the applicant's financial situation in the period from the most recent financial year and until the date of issue of the declaration.

Teknisk og faglig kompetence:

The tenderer should provide references from similar assignments within proton therapy completed within the last 5 years (or ongoing). The tenderer should anticipate that the Authority will be contacting the listed references during the pre-qualification phase for reference purposes.

The following information should be included for each reference:

— Contact information of customer.

— Detailed description of the scope of the assignment.

— Description of the project organization for the assignment.

— Description of the delivered services in relation to the project.

— The key milestones for the assignment including dates of signed contract, delivery of key components, handover to the customer, and the first patient treated. Specify both the original dates at contract signing and actual dates if any discrepancy.

— Details of any formal court claims in relation to the assignment.

— Present status of project.

Addtional information required regarding the tenderes technical capacity:

— The number of persons employed full time on proton therapy in the company within the following areas: production, R&D, quality assurance and technical service. In addition, for each area indicate the number of employees belonging to different professions (for example engineers and physicists).

— Description of the customer service units including geographic locations, number of employees, professional skills, typical service unit-to-customer travel time, and the typical delivery time of spare parts.

— A brief description of the quality management system including any certifications.

— Description of the customer education organization for radiation therapy technologists, medical physicists, clinicians, and service engineers.

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:

Collateral in the form of a bank guarantee will be required. The scope and terms will be part of the competitive dialogue.

De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem: The scope and terms will be part of the competitive dialogue.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

If the application is submitted by a consortium, the application must include a declaration whereby all participants of the consortium have assumed direct, unlimited and joint liability and whereby one participant of the consortium has been duly authorised to unrestrictedly bind the other participants of the consortium by such participant's sole signature. The declaration is to be enclosed as specified in the prequalification material (see Section VI.3) Additional information). In addition, the application must be accompanied by the information required under contract notice Section III.2 Conditions for participation with respect to all participants of the consortium. If such information is not included, or is not fully sufficient, for one participant of the consortium, the application will not necessarily be regarded as non-compliant, but any such failure to include this information may influence the prequalification evaluation process.

Procedure
Mindste antal ansøgere: 3
Største antal ansøgere: 4
Objektive kriterier for udvælgelse:

The successful applicants will be selected among the applicants that undoubtedly possess sufficient financial and technical capacities to be able to perform the assignment for the tender. If this group of applicants consists of more than 3-4 applicants the successful applicants will be selected by the quality of the references. The 3-4 applicants who are assessed to have submitted documentation of the best and most relevant references will be selected.

Sprog
Sprog: dansk 🗣️
engelsk 🗣️

Ordregivende myndighed
Kontakt
Enhed: Department of Procurement & Clinical Engineering
Sidsel Marcussen
Køberprofilens adresse: http://www.udbud.rm.dk 🌏
URL til dokumenter: http://www.udbud.rm.dk 🌏

Reference
Yderligere oplysninger

The prequalificaion material is available at www.udbud.rm.dk no later than March 28. The tenderer is recommended to use the material presented at www.udbud.rm.dk.

The expression of interest must be sent to the address in Annex A III for the attention of Mrs. Sidsel Marcussen. Please mark the envelope:

“Equipment and Services for the delivery of Proton Beam Therapy at DNU - expression of interest - Do not open in reception.”

The deadline for submission of expression of interest stated in section IV.3.4) is in Danish local time.

The expression of interest should be sent on 1 USB-stick and 1 original signed paper copy and 9 paper copies to the address in Annex A III.

The expression of interest should include a contact e-mail address.

Supplerende oplysninger
Gennemgå organ
Navn: Danish Procurement Board of Complaints
Postadresse: Dahlerups Pakhus Langelinie Allé 17
Postby: Copenhagen
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Internetadresse: http://www.klfu.dk 🌏
Fax: +45 33307799 📠
Oplysninger om frister for klageprocedurer:

A complaint lodged on the grounds that the entity was not prequalified for the further tender proceedings must be submitted to the Danish Procurement Board of Complaints within 20 calendar days. The 20 calendar days are calculated from the day where the contractor issued information to the enitities expressing interest on which enitities has been prequalified, provided that this information containes a short explanation on the relevant reasons for the decision.

Aside from complaints on prequalification, complaints must be submitted to the Danish Procurement Board of Complaints within 45 days after the contractor has published a notice on award of contract. The deadline for submission of complaints is calculated from the day after publication of the notice of award of contract.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Danish Competition and Consumer Authority
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2014/S 058-096820 (2014-03-20)

Bekendtgørelse om indgåede kontrakter (2015-03-04)
Objekt
Omfanget af udbuddet
Den samlede værdi af udbuddet: 420 000 000 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse
Kriterier for tildeling
Uspecificeret

Ordregivende myndighed
Identitet
Postadresse: Department of Procurement and Clinical Engineering, Olof Palmes Allé 15, Århus N
Postby: Århus
Kontakt
Internetadresse: http://www.rm.dk 🌏

Reference
Datoer
Afsendelsesdato: 2015-03-04 📅
Offentliggørelsesdato: 2015-03-06 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 046-078928
Henviser til bekendtgørelse: 2014/S 58-096820
EUT-S-nummer: 46

Objekt
Omfanget af udbuddet
Referencenummer: 1-23-4-101-9-14

Tildeling af kontrakt
Dato for kontraktindgåelse: 2015-01-05 📅
Navn: Varian Medical System Scandinavia A/S
Postadresse: Lyskaer 9
Postby: Herlev
Postnummer: 2730
Land: Danmark 🇩🇰
Oplysninger om udbud
Antal modtagne bud: 3

Supplerende oplysninger
Gennemgå organ
Internetadresse: www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:

Aside from complaints on pre-qualification, complaints must be submitted to the Danish Procurement Board of Complaints within 45 days after the contractor has published a notice on award of contract. The deadline for submission of complaints is calculated from the day after publication of the notice of award of contract.

Kilde: OJS 2015/S 046-078928 (2015-03-04)

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