Copenhagen Arena - Contract E22 Seating

Arena CPHX P/S

Realdania and the City of Copenhagen are working to develop a large indoor multipurpose arena in Copenhagen, Denmark, through a joint company called Arena CPHX P/S. The arena will meet a strong local and regional need for entertainment, cultural and sport event venues. The arena will act as a key driver of economic growth and development. Copenhagen Arena will form an important part of the image of Copenhagen, contributing to the life of the city, its people and visitors well into the future. Copenhagen Arena will be marketed nationally and internationally and be of high quality, when measured against similar venues worldwide. Thus, the arena will be able to attract the best artists and events from around the world.
The arena will have a capacity of around 15,000 spectators and will include 1,000 premium lounge seats plus approx. 18 suites with a capacity of 12-15 persons each. Expected floor space 33,000 square meters (m²). The total capital expenditure for the arena is budgeted at approx. 700,000,000 DKK.
Live Nation has entered into an agreement with Arena CPHX P/S to lease the arena for 30 years on its completion at the end of 2015. The arena is located in Orestad South, a new district between the airport and the city centre, with the arena acting as a catalyst for investment in the planned developments that will surround it.
3XN, and their team of sub-consultants (HKS Architects, ME Engineers and Planit-ie) have been chosen as the winner of the design competition and have been appointed for full services. Thus, the design team are to complete the design of the arena and complete the main project in close cooperation with Arena CPHX P/S and Live Nation.
Arena CPHX P/S will be responsible for construction management, construction process management and coordination between the contracts.
Prequalification will be held digitally via the internet portal Docia Tender. Consequently, the request for prequalification and participation can be made exclusively via Docia Tender, cf. item VI.3.
This contract – procurement package 22 – is one out of a number of contracts, which will be put out to tender as general and/or sub contracts for the completion of the arena. This contract concerns delivery and instaltion of all seatings for the arena.
It is possible to become prequalified to submit a bid and to be awarded more than one contract.

Deadline

Fristen for modtagelse af bud var på 2014-02-11. Indkøbet blev offentliggjort på 2014-01-08.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2014-01-08 Udbudsbekendtgørelse
2015-06-29 Bekendtgørelse om indgåede kontrakter
Udbudsbekendtgørelse (2014-01-08)
Objekt
Omfanget af udbuddet
Titel: Bygge- og anlægsarbejde i forbindelse med bygninger til fritidsaktiviteter, sport, kultur, indkvartering og restauranter
Mængde eller omfang:
Please refer to item II.1.5).The contract briefly comprises:Retractable seating system - approximately 2830 seats;Fixed seating – approximately 8000 seats.
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Bygge og anlæg
Forordning: Den Europæiske Union
Fælles glossar for offentlige kontrakter (CPV)
Kode: Bygge- og anlægsarbejde i forbindelse med bygninger til fritidsaktiviteter, sport, kultur, indkvartering og restauranter 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Andet
Navn på ordregivende myndighed: Arena CPHX P/S
Postadresse: c/o Realdania, Jamers Plads
Postnummer: 1551
Postby: Copenhagen
Kontakt
Internetadresse: http://www.copenhagen-arena.dk 🌏
E-mail: e-22@arenacphx.dk 📧
Telefon: +45 70116666 📞

Reference
Datoer
Afsendelsesdato: 2014-01-08 📅
Tilbudsfrist: 2014-02-11 📅
Offentliggørelsesdato: 2014-01-10 📅
Identifikatorer
Bekendtgørelsesnummer: 2014/S 007-007355
EUT-S-nummer: 7
Yderligere oplysninger
The application for prequalification must be done via www.docia.com. If you already have a Docia login: 1. Log in by typing in your personal user information. 2. In “personal space” choose the box that says “Search for a public tender”. 3. Type in Docia Tender number TN153799 and click “Search”. 4. When the correct prequalification has been found, click “OK”. 5. Open the prequalification form by choosing the tab “Applications”/”Docia Tender”, and click on the tender name. 6. Follow the instructions on the screen, which will guide you from start to finish and your prequalification application will have been submitted. Are you missing a Docia login: - Go to the internet address http://www.docia.com, choose “New user”, and follow the instructions. Have you lost your personal user passwords: Choose “Log in” and click “Forgot username/password”, and follow the instructions. In the event that an applicant is a consortium or expects to have sub-contractors, who manage 20 % or more of the total contract sum, Docia must be contacted directly at + 45 35245250 in order to be set up properly in Docia. i) For your information please note that the construction project is expected to be evaluated in accordance with the rules as stated in notice no. 1469 of 16 December 2009 of the Danish Enterprise and Construction Authority on key figures for public construction etc. The contract will contain conditions hereof. This entails that all contractors and sub-contractors must contribute to gathering information during the construction process for the use of calculation of key figures. For further details refer to the requirements in the notice. ii) Additional material about the arena can be found at www.copenhagen-arena.dk. iii) Questions and answers, if any, will be made anonymous and published at Docia Tender. iv) In connection with the submission of tender, the applicants will be asked to submit a solemn declaration concerning unpaid debt due to the State in accordance with Act no. 336 of 13 May 1997. v) Arena CPHX P/S reserves the right to claim a Service certificate or the like prior to formation of contract.
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Objekt
Omfanget af udbuddet
Kort beskrivelse:
Realdania and the City of Copenhagen are working to develop a large indoor multipurpose arena in Copenhagen, Denmark, through a joint company called Arena CPHX P/S. The arena will meet a strong local and regional need for entertainment, cultural and sport event venues. The arena will act as a key driver of economic growth and development. Copenhagen Arena will form an important part of the image of Copenhagen, contributing to the life of the city, its people and visitors well into the future. Copenhagen Arena will be marketed nationally and internationally and be of high quality, when measured against similar venues worldwide. Thus, the arena will be able to attract the best artists and events from around the world.
Vis mere
The arena will have a capacity of around 15,000 spectators and will include 1,000 premium lounge seats plus approx. 18 suites with a capacity of 12-15 persons each. Expected floor space 33,000 square meters (m²). The total capital expenditure for the arena is budgeted at approx. 700,000,000 DKK.
Vis mere
Live Nation has entered into an agreement with Arena CPHX P/S to lease the arena for 30 years on its completion at the end of 2015. The arena is located in Orestad South, a new district between the airport and the city centre, with the arena acting as a catalyst for investment in the planned developments that will surround it.
Vis mere
3XN, and their team of sub-consultants (HKS Architects, ME Engineers and Planit-ie) have been chosen as the winner of the design competition and have been appointed for full services. Thus, the design team are to complete the design of the arena and complete the main project in close cooperation with Arena CPHX P/S and Live Nation.
Vis mere
Arena CPHX P/S will be responsible for construction management, construction process management and coordination between the contracts.
Prequalification will be held digitally via the internet portal Docia Tender. Consequently, the request for prequalification and participation can be made exclusively via Docia Tender, cf. item VI.3.
This contract – procurement package 22 – is one out of a number of contracts, which will be put out to tender as general and/or sub contracts for the completion of the arena. This contract concerns delivery and instaltion of all seatings for the arena.
Vis mere
It is possible to become prequalified to submit a bid and to be awarded more than one contract.
Der accepteres varianter ✅
Mængde eller omfang:
Please refer to item II.1.5).
The contract briefly comprises:
Retractable seating system - approximately 2830 seats;
Fixed seating – approximately 8000 seats.
Beskrivelse af mulighederne:
The Contracting Authority does not have any options planned, but leaves open the possibility for future options.
Sted for udførelsen
Hovedsted eller sted for udførelsen: Orestad South, Copenhagen, Denmark.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:
The applicant must provide information in accordance with submission requirements at Docia Tender:
1) Information on the applicant, company name, address, phone number, e-mail address, contact person, ownership/company structure and CVR-number (Central Business Register number) or the like.
2) The solemn declaration proving that the applicant is not in situations as stated in Article 45 (1) and (2), litra a), b), c), e) and f) of the Public Procurement Directive. Applicants, who find themselves in one of the situations as stated in article 45 (1) and (2) are excluded from participating in the procurement. A template to provide the above-mentioned information can be found at Docia Tender.
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If the applicant is a consortium, documentation of item 1 and 2 of each member of the consortium must be submitted.
Økonomisk og finansiel stilling:
The applicant must provide information in accordance with submission requirements at Docia Tender:
1) Information on the finances of the applicant enterprise in the form of financial data for the three (3) most recent financial years available in the form of revenue, net profit ratio and equity ratio. If the business has not existed long enough for financial data for the three (3) most recent financial years to be available, financial data must be submitted for the year(s) for which financial statements have been presented.
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Newly founded businesses, which have yet to present financial statements, must submit an audit opinion documenting the economic and financial capacity of the business.
2) A statement by the company auditor or management confirming whether or if so how revenue, net profit ratio and equity ratio for the period since the submission of the most recent annual accounts deviate substantially from the key figures in the annual accounts. A template to provide the above-mentioned information can be found at Docia Tender. If the applicant is a public company, a statement confirming that there has not been reason for an announcement of the annual accounts since the most recent submission of accounts will be sufficient. In the event that announcements on the accounts have been made, these announcements must be attached.
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3) Documentation of relevant general liability insurance including information on insurance company and policy number, limitation of liability and own risk.
If the applicant is a consortium, documentation of item 1), 2) and 3) of each member of the consortium must be submitted.
If the applicant plans to solve the assignment with substantial support from sub-contractors, documentation of item 1), 2) and 3) from the most essential sub-contractors must be submitted. A sub-contractor is essential if its estimated contract sum makes up 20 % or more of the total contract sum.
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If the company is dependent on the economic and financial capacity in other legal entities, the applicant consortium must present a definite written promise from such entities to ensure the necessary resources. Equally, the application must specify the economic and financial capacity of such entities.
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Teknisk og faglig kompetence:
The applicant must provide information in accordance with the submission requirements at Docia Tender:
1) Relevant references from assignments of a similar scale and complexity as the proposed contract within the last 5 (five) years. Maximum 10 references to be submitted. The references should contain a short description of the completed work, information on the applicant's role and responsibilities in connection with the assignment as well as information on the scale of the assignment in DKK.
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2) Key figures, comparable with figures calculated by The Benchmark Centre for the Danish Construction Sector, in compliance with time limits, defects, work-related accidents and customer satisfaction, and which match the rules on the use of key figures within public construction in accordance with notice no. 1469 of 16 December 2009, § 9. The information may be provided in the form of one or more so-called “fact sheets” and “track records”. If the applicant does not have any key figures calculated according to the definitions stated in the notice, the applicant must submit equivalent information to be used in the selection process, cf. notice § 6, (5). Similar information is information on previous achievements within the last 3 years provided by the former contracting entity proving that the applicant meets the requirements and required qualifications in these areas. Further information and guidance on key figures can be found at www.ebst.dk.
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3) Information on the average number of employees per year divided into disciplines for each of the last 3 years.
If the applicant is a consortium, documentation of item 1)-3) of each member in the consortium must be submitted. If the applicant plans to solve the assignment with substantial support from sub-contractors, documentation of the most essential sub-contractors must be submitted. A sub-contractor is essential if the estimated contract sum makes up 20 % or more of the total contract sum.
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Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:
Guarantees will be required according to the Danish standard conditions AB92/Special Conditions section 6 (15 % of the value of the contract). Also refer to the tender conditions.
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:
Arena CPHX P/S's deadline for payment to the contractor is 30 calendar days from receipt of invoice according to instructions from Arena CPHX P/S. Terms will appear from the tender material.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:
If an applicant is a group of businesses, a “consortium”, the consortium members must be jointly and severally liable for Arena CPHX P/S and must appoint at least one representative with whom Arena CPHX P/S may conclude agreements that are binding on the consortium.
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Andre særlige vilkår:
The contract will be subject to certain conditions, including state-aid approval from the EU Commission of the project the ILO Convention (No 94), the Copenhagen City terms on the use of apprentices as well as the UN Global Impact rules as included in Appendix on social and ethical considerations relating to procurement. The specific terms will appear from the tender documents.
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AB92 with amendments and deviations will complement the contract. The contract will be subject to Danish Law.
Tender material and project material may occur in Danish and English.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:
Arena CPHX P/S will select the 5 applicants with the most adequate skills assessed from information provided in accordance with part lll.2.2. and lll.2.3. Great emphasis will be placed on the relevance and scale of the references, the applicant's economic capabilities, the applicant's documented ability to deliver in time, maintain a good work environment, deliver in good quality and to the satisfaction of the contracting entity and the suitability of the applicant's number of employees and the distribution hereof in relation to the tendered contract.
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Sprog
Sprog: dansk 🗣️
engelsk 🗣️

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: Dk
Anden type ordregivende myndighed: Other
Kontakt
Enhed: Christian Spang-Thomsen, Construction Manager

Reference
Datoer
Startdato: 2015-08-31 📅
Slutdato: 2015-10-30 📅
Yderligere oplysninger
The application for prequalification must be done via www.docia.com.
If you already have a Docia login:
1. Log in by typing in your personal user information.
2. In “personal space” choose the box that says “Search for a public tender”.
3. Type in Docia Tender number TN153799 and click “Search”.
4. When the correct prequalification has been found, click “OK”.
5. Open the prequalification form by choosing the tab “Applications”/”Docia Tender”, and click on the tender name.
6. Follow the instructions on the screen, which will guide you from start to finish and your prequalification application will have been submitted.
Are you missing a Docia login:
- Go to the internet address http://www.docia.com, choose “New user”, and follow the instructions.
Have you lost your personal user passwords:
Choose “Log in” and click “Forgot username/password”, and follow the instructions.
In the event that an applicant is a consortium or expects to have sub-contractors, who manage 20 % or more of the total contract sum, Docia must be contacted directly at + 45 35245250 in order to be set up properly in Docia.
i) For your information please note that the construction project is expected to be evaluated in accordance with the rules as stated in notice no. 1469 of 16 December 2009 of the Danish Enterprise and Construction Authority on key figures for public construction etc. The contract will contain conditions hereof. This entails that all contractors and sub-contractors must contribute to gathering information during the construction process for the use of calculation of key figures. For further details refer to the requirements in the notice.
Vis mere
ii) Additional material about the arena can be found at www.copenhagen-arena.dk.
iii) Questions and answers, if any, will be made anonymous and published at Docia Tender.
iv) In connection with the submission of tender, the applicants will be asked to submit a solemn declaration concerning unpaid debt due to the State in accordance with Act no. 336 of 13 May 1997.
v) Arena CPHX P/S reserves the right to claim a Service certificate or the like prior to formation of contract.

Supplerende oplysninger
Gennemgå organ
Navn: The Complaints Board for Public Procurement
Postadresse: Dahlerups Pakhus, Langelinie Allé 17
Postby: Copenhagen Ø
Postnummer: 2100
Land: Danmark 🇩🇰
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk/ 🌏
Oplysninger om frister for klageprocedurer:
Time limits and procedure in connection with filing complaints are stipulated in Act no. 492 on enforcement of the procurement rules etc. of 12 May 2010. Under section 7 (1) in Act no. 492 on enforcement of the procurement rules etc. a company's complaint about not having been prequalified must be submitted to The Complaints Board for Public Procurement within 30 calendar days running from the day after the day on which Arena CPHX P/S has sent a notification to the applicants involved about which of the applicants have been prequalified. No later than simultaneously with submitting the complaint to The Complaints Board for Public Procurement a copy of the complaint must be submitted to Arena CPHX P/S.
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Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: The Danish Competition and Consumer
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41711500 📞
Internetadresse: http://www.kfst.dk/udbudsomraadet/ 🌏
Kilde: OJS 2014/S 007-007355 (2014-01-08)
Bekendtgørelse om indgåede kontrakter (2015-06-29)
Objekt
Omfanget af udbuddet
Den samlede værdi af udbuddet: 19 510 534 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Identitet
Postadresse: c/o Realdania, Jarmers Plads
Postby: København
Kontakt
Internetadresse: http://www.arenacphx.dk 🌏

Reference
Datoer
Afsendelsesdato: 2015-06-29 📅
Offentliggørelsesdato: 2015-07-04 📅
Identifikatorer
Bekendtgørelsesnummer: 2015/S 127-231661
Henviser til bekendtgørelse: 2014/S 7-007355
EUT-S-nummer: 127
Yderligere oplysninger
All 3 tenders contained reservations regarding basic elements of the contract. Thus the initial tender was cancelled. The process continued in accordance with the regulations on negotiated procedures in the EU public procurement directive 2004/18/EC of 31.3.2004, article 30, section 1, litra a. After 2 rounds of negotiations all 3 tenderers submitted compliant tenders.
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Procedure
Kriterier for tildeling
Kriterium: 1. Price (60)
2. Project organisation (10)
3. Method statement of the operation of the telescopic seating, in fills and portable seating (20)
4. Installation methods and programme of works (10)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2015-05-08 📅
Navn: Bluecube3
Postadresse: 19 Drysdale Street, Hoxton
Postby: London
Postnummer: N1 6ND
Land: Storbritannien 🇬🇧
E-mail: steve@bluecube.gb.com 📧
Internetadresse: www.bluecube.gb.com 🌏
Oplysninger om udbud
Antal modtagne bud: 3

Ordregivende myndighed
Kontakt
Enhed: Projektchef Kim Jensen

Supplerende oplysninger
Gennemgå organ
Postby: Copenhagen Ø
Oplysninger om frister for klageprocedurer:
The appeal must be received by The Complaints Board for Public Procurement within 45 days from the day after the contracting authority has published an award notice in the official EU Journal. The contracting authority must be informed no later than at the same time.
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Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: The Danish Competition and Consumer Authority
Kilde: OJS 2015/S 127-231661 (2015-06-29)
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