IT-System for Traffic Management Centre

Vejdirektoratet (Danish Road Directorate (DRD))

The Traffic Management Centre at the Danish Road Directorate (DRD) called Traffic Information Centre (T.I.C.) has three major work areas: Incident Management, Traffic Control and Traffic Information. Incidents include alarms from the Traffic Control Systems due to technical errors of road side equipment.
The T.I.C. wants to acquire a new IT system (the System) to support the handling of Incident Management and Traffic Information.
The User interface of the System shall be centered on a map providing an overview over the traffic situation and supporting location referencing.
The System must be able to receive incidents, planned events, technical alarms and traffic related information from many internal and external IT systems in different formats and protocols.
In general, the System must be easy to interface with, based on common IT standards, scalable and follow the trends for modern IT solutions.
The System must log all actions in order to document the work of the operators, produce statistics, calculate key performance indicators etc.
The System must be stable for operation on a 24/7 basis. All communication between the daily users and the System must be in Danish.
The complete delivery of the System shall include software, maintenance, support, further development, training and support for the implementation.
The maintenance shall include future system adaptations and updates caused by emerging relevant standards and guidelines e.g. from EU and TISA.
The System shall initially be used by operators on 20 to 40 work stations in the Copenhagen Office and 30 to 100 remote work stations connected via the internet. The remote users are users in the districts of DRD, offices of other road administrations, offices of emergency services, police and other cooperating parties. The numbers may be increased during the life time of the System.
The number of incidents and planned events handled by the System at any time is around 500, but the number is expected to be increased significantly during the life time of the System.

Deadline

Fristen for modtagelse af bud var på 2013-08-14. Indkøbet blev offentliggjort på 2013-07-03.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• GEWI Europe GmbH & Co. KG.

Hvem?

• Vejdirektoratet (Danish Road Directorate (DRD))

Hvad?

Hvor?

• Hovedstaden › Byen København

Indkøbshistorik

Dato	Dokument
2013-07-03	Udbudsbekendtgørelse
2014-03-19	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2013-07-03)
Objekt
Omfanget af udbuddet
Titel: It-tjenester: rådgivning, programmeludvikling, internet og support
Mængde eller omfang: See II.1.5.
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: It-tjenester: rådgivning, programmeludvikling, internet og support 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: Vejdirektoratet (Danish Road Directorate (DRD))
Postadresse: Niels Juels Gade 13
Postnummer: 1059
Postby: Copenhagen K
Kontakt
Internetadresse: http://www.vejdirektoratet.dk 🌏
E-mail: nh@vd.dk 📧
Telefon: +45 72443333 📞

Reference
Datoer
Afsendelsesdato: 2013-07-03 📅
Tilbudsfrist: 2013-08-14 📅
Offentliggørelsesdato: 2013-07-06 📅
Identifikatorer
Bekendtgørelsesnummer: 2013/S 130-224763
EUT-S-nummer: 130
Yderligere oplysninger

1. The DRD intends to invite a maximum of 5 applicants to tender, cf. section IV.1.2. 2. An application should be submitted in four (4) physical copies and one electronic copy on USB memorystick. Applications can not be legally submitted by e-mail. 3. All inquiries regarding the tender are to be sent in English by e-mail to the contact stated in section I.1. 4. The duration indicated in II.2.3 and II.3, is the expected time-frame for duration of licenses and maintenance (5 years plus a 2 years renewal). In total: 7 years. 5. Regarding section II.1.5: The numbers stated in section II.1.5 are rough estimates, which are solely stated with the purpose that interested parties may get an impression of the scope of the assignment. 6. The DRD points out that the contract will be written in Danish, however, the annexes to the contract will be written in English. 7. Candidates may only submit one application for prequalification.

Objekt
Omfanget af udbuddet
Kort beskrivelse:

The T.I.C. wants to acquire a new IT system (the System) to support the handling of Incident Management and Traffic Information.

The User interface of the System shall be centered on a map providing an overview over the traffic situation and supporting location referencing.

The System must be able to receive incidents, planned events, technical alarms and traffic related information from many internal and external IT systems in different formats and protocols.

In general, the System must be easy to interface with, based on common IT standards, scalable and follow the trends for modern IT solutions.

The System must log all actions in order to document the work of the operators, produce statistics, calculate key performance indicators etc.

The System must be stable for operation on a 24/7 basis. All communication between the daily users and the System must be in Danish.

The complete delivery of the System shall include software, maintenance, support, further development, training and support for the implementation.

The maintenance shall include future system adaptations and updates caused by emerging relevant standards and guidelines e.g. from EU and TISA.

The System shall initially be used by operators on 20 to 40 work stations in the Copenhagen Office and 30 to 100 remote work stations connected via the internet. The remote users are users in the districts of DRD, offices of other road administrations, offices of emergency services, police and other cooperating parties. The numbers may be increased during the life time of the System.

The number of incidents and planned events handled by the System at any time is around 500, but the number is expected to be increased significantly during the life time of the System.

Beskrivelse af mulighederne:

1. Tailormade user interface, according to DRD specifications.

2. Additional functions to the System. (Will be specified in call for tender documents).

3. RDS-TMC functions.

4. TPEG functions.

Antal mulige forlængelser: 1
Tidsramme for efterfølgende kontrakter: 24 måneder
Varighed: 60 måneder
Navn på EU-finansieret projekt eller program:

The DRD is participating in a project proposal (NEXT-ITS), which has been submitted to the EC applying for EU funding. This proposal is not essential for the current project.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

Before a contract is signed, a selected Candidate can be asked to provide the following documentation:

- A solemn declaration stating whether the Candidate has fulfilled its obligations relating to the payment of…

… social security contributions in accordance with the legal provisions in the country in which the Candidate is established and in Denmark.

… direct and indirect taxes in accordance with the legal provisions in the country in which the Candidate is established and in Denmark.

- If a proposal is submitted from a group of candidates, each Candidate must submit these declarations.

The documentation mentioned in this section will be required before a contract can be signed.

Økonomisk og finansiel stilling:

1. A statement of the Candidate's overall annual turnover for the last three financial years available, depending on the date on which the Candidate was set up or the Candidate started trading, as far as the information on these turnovers is available.

2. A statement of the Candidate's annual turnover within the areas of incident management and traffic information management, cf. section II.1.5, for the last three financial years available, depending on the date on which the Candidate was set up or the Candidate started trading, as far as the information on these turnovers is available.

3. The economic balance sheet (assets and equity & liabilities), if the publication of the balance sheet is mandatory in the country, where the candidate is registered.

4. If a Candidate is dependent on resources from other entities (e.g. subcontractors or other companies), the Candidate must clarify that the Candidate has full control over the required resources by submitting a declaration or by providing documentation from the other entities confirming that they will make the required resources available for the fulfillment of the Candidates contractual obligations.

If a proposal is submitted from a group of candidates, each Candidate must submit the above requested information (items 1 through 4).

Teknisk og faglig kompetence:

A list of the most important customer references over the past three years within the areas of incident management and traffic information management, cf. section II.1.5 above. Each reference should include contact information to a customer, who may be contacted, and precise information about what has been delivered, the time schedule, and the price range.

If a Candidate is dependent on resources from other entities (e.g. subcontractors or other companies), the Candidate must clarify that the Candidate has full control over the required resources by submitting a declaration or by providing documentation from the other entities confirming that they will make the required resources available for the fulfillment of the Candidates contractual obligations.

If a proposal is submitted from a group of candidates, each Candidate must submit the above requested information.

Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:

If advance payment is given it will have to be against a bank guarantee. Further requirements for guarantees will be stated in the call for tender documents.

De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem: Terms of financing and payment will be stated in the call for tender documents.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

If the contract is awarded a group of candidates, such group is required to undertake joint and several liability and to authorise one Candidate to represent the group.

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:

The best competences with emphasis on the references and the competence profile in relation to the software and services for tender, cf. sections II.1.5 and III.2.3 and the best economic ability on basis of the annual turnover within the areas of incident management and traffic information management, cf. section III.2.2.The candidates will be selected in such a way that the best possible competition is obtained.

Sprog
Sprog: dansk 🗣️
engelsk 🗣️
Andre sprog: Brochures and standard technical documentation may also be in a Scandinavian language.

Ordregivende myndighed
Kontakt
Enhed: Vejdirektoratet (Danish Road Directorate (DRD))
Nils Holm
E-mail: kfst@kfst.dk 📧

Reference
Yderligere oplysninger

1. The DRD intends to invite a maximum of 5 applicants to tender, cf. section IV.1.2.

2. An application should be submitted in four (4) physical copies and one electronic copy on USB memorystick. Applications can not be legally submitted by e-mail.

3. All inquiries regarding the tender are to be sent in English by e-mail to the contact stated in section I.1.

4. The duration indicated in II.2.3 and II.3, is the expected time-frame for duration of licenses and maintenance (5 years plus a 2 years renewal). In total: 7 years.

5. Regarding section II.1.5: The numbers stated in section II.1.5 are rough estimates, which are solely stated with the purpose that interested parties may get an impression of the scope of the assignment.

6. The DRD points out that the contract will be written in Danish, however, the annexes to the contract will be written in English.

7. Candidates may only submit one application for prequalification.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud (The Complaints Board for Public Procurement)
Postadresse: Dahlerups Pakhus, Langelinie Allé 17
Postby: København Ø
Postnummer: DK-2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:

Whereas a contracting authority has initiated a restricted procedure, a negotiated procedure with prior publication of a contract notice, or a procedure of competitive dialogue in accordance with directive 2004/18 EC or directive 204/17 EC, complaints from not prequalified applicants regarding the decision concerning prequalification must be filed to the Complaints Board for Public Procurement within 20 days from the day after the contracting authority has send the result regarding the prequalification decision to all relevant candidates.

Complaints regarding any part of the procurement process within the scope of directive 2004/18 EC and directive 2004/17 EC, but not covered by the above paragraph shall be filed to the Complaints Board for Public Procurement within:

1) 45 days from the day after the contracting authority has made a contract award notice public in the Official Journal of the European Union.

2) 30 calendar days from the day after the contracting authority has notified the relevant candidates that a contract based on a framework agreement with reopening of the competition, or a dynamic purchasing system has been awarded, if the notification has included a summary of the relevant reasons behind the decision.

3) 6 months from the day after the contracting authority has notified the candidates of the result of a tender, if this is a framework agreement.

The complainant shall inform the contracting authority about the complaint at the latest when the complaint is filed with the Complaints Board for Public Procurement. In case the complaint concerns a decision regarding award of a contract the complainant shall inform the contracting authority whether the complaint is filed within the stand still period. If the complaint is not filed within the stand still period the complainant shall inform the contracting authority whether a suspension of the contract has been requested.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og forbrugerstyrelsen (Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: DK 2500
Telefon: +45 41715000 📞
Fax: +45 41715100 📠
Kilde: OJS 2013/S 130-224763 (2013-07-03)

Bekendtgørelse om indgåede kontrakter (2014-03-19)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2014-03-19 📅
Offentliggørelsesdato: 2014-03-22 📅
Identifikatorer
Bekendtgørelsesnummer: 2014/S 058-097906
Henviser til bekendtgørelse: 2013/S 130-224763
EUT-S-nummer: 58
Yderligere oplysninger

In the Contract notice the following additional information was given: 1. The DRD intends to invite a maximum of 5 applicants to tender, cf. section IV.1.2. 2. An application should be submitted in four (4) physical copies and one electronic copy on USB memory stick. Applications can not be legally submitted by e-mail. 3. All inquiries regarding the tender are to be sent in English by e-mail to the contact stated in section I.1. 4. The duration indicated in II.2.3 and II.3, is the expected time-frame for duration of licenses and maintenance (5 years plus a 2 years renewal). In total: 7 years. 5. Regarding section II.1.5: The numbers stated in section II.1.5 are rough estimates, which are solely stated with the purpose that interested parties may get an impression of the scope of the assignment. 6. The DRD points out that the contract will be written in Danish, however, the annexes to the contract will be written in English. 7. Candidates may only submit one application for prequalification.

Procedure
Kriterier for tildeling
Kriterium: 1. Price (35)
2. System Quality (45)
3. Method and Process (20)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2014-01-29 📅
Navn: GEWI Europe GmbH & Co. KG.
Postadresse: Solbadstrasse 2
Postby: Bernburg
Postnummer: 06406
Land: Tyskland 🇩🇪
E-mail: hagen.geppert@gewi.com 📧
Internetadresse: www.gewi.com 🌏
Oplysninger om udbud
Antal modtagne bud: 3

Supplerende oplysninger
Gennemgå organ
Postnummer: 2100
Internetadresse: www.klfu.dk 🌏
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Postnummer: 2500
Kilde: OJS 2014/S 058-097906 (2014-03-19)

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