Digitization of video collection

The Danish Film Institute

Several older video formats are today inaccessible due to obsolesces of media and machines. The Danish Film Institute, Filmarchive initiates the digitization of its video collection, starting with the professional master formats from the period of 1975 to 1990, consisting of approx. 800 U-matic and 2000 1”C tapes.
The digitization has to be done in a professional manner on well maintained equipment and with possibility to generate automated Quality Control (QC) reports on each digitized object which can detect any errors that may arise during the process.
Digitized files in codec: QT ProRes 422 (HQ) are to be delivered on LTO5 tapes together with belonging Import file for Front Porch Digitals DIVA Archive System (ver. 7.0) , so that files can be seamlessly integrated into the DFI's digital Archive solution.
Following digitization of the Film Archives video collection (U_Matic, 1”C, 1”B, Betacam SP, Digibeta tapes) in appropriate batch sizes, are expected - but depending on financial support for that part of the project.
DFI is looking for a highly experienced partner with proper references to similar jobs done within the EU. The partner will be in charge of the full process from collecting the tapes from the archive till the safe return of the tapes after digitization. Prior to the start of the process, a smaller amount of tapes will be taken through the whole process in order to validate and assure an effective and satisfactory solution.

Deadline

Fristen for modtagelse af bud var på 2013-05-22. Indkøbet blev offentliggjort på 2013-05-01.

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2013-05-01 Udbudsbekendtgørelse
2013-06-04 Supplerende oplysninger
Udbudsbekendtgørelse (2013-05-01)
Objekt
Omfanget af udbuddet
Titel: Scanning
Mængde eller omfang: Consisting of approx. 800 U-matic and 2000 1”C tapes.120 000200 000
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Scanning 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: The Danish Film Institute
Postadresse: Gothersgade 55
Postnummer: 1123
Postby: Copenhagen K
Kontakt
Internetadresse: http://www.dfi.dk/ 🌏
E-mail: jacobt@dfi.dk 📧
Telefon: +45 21647909 📞
Fax: +45 43474757 📠

Reference
Datoer
Afsendelsesdato: 2013-05-01 📅
Tilbudsfrist: 2013-05-22 📅
Offentliggørelsesdato: 2013-05-04 📅
Identifikatorer
Bekendtgørelsesnummer: 2013/S 087-148295
EUT-S-nummer: 87
Yderligere oplysninger
The contract notice comprises services listed in Annex II B to Directive 2004/18/EC of the European Parliament and of the Council of 31.3.2004. on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts. Publication of the contract notice in Supplement of the Official Journal of the European Union will take place according to Article 37 of the Directive. The tender procedure will consist of a preliminary pre-qualification process and on this basis the contracting authority will invite three candidates to tender, cf. section IV.1.2 of the contract notice. Each candidate may only submit one application. The application should preferably be submitted in 2 paper copies and 1 electronic copy on a USB or an equivalent medium. The application should preferably be marked "Digitization of video collection - Må ikke åbnes ved intern postfordeling". The application must be delivered in a sealed envelope to the address stated in section I.1 and may not be sent by e-mail. The candidate should clearly state the identity of the candidate. If the candidate is a consortium (e.g. a partner, a parent company or one or more affiliated companies) each member of the consortium should be clearly identified. If the candidate relies on the capacities of other legal entities such other legal entity should be clearly identified. Applicants are by themselves committed to find updated information including answers to questions and additional information on http://www.dfi.dk/Service/OmDFI/Udbud.aspx.
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Objekt
Omfanget af udbuddet
Kort beskrivelse:
Several older video formats are today inaccessible due to obsolesces of media and machines. The Danish Film Institute, Filmarchive initiates the digitization of its video collection, starting with the professional master formats from the period of 1975 to 1990, consisting of approx. 800 U-matic and 2000 1”C tapes.
Vis mere
The digitization has to be done in a professional manner on well maintained equipment and with possibility to generate automated Quality Control (QC) reports on each digitized object which can detect any errors that may arise during the process.
Digitized files in codec: QT ProRes 422 (HQ) are to be delivered on LTO5 tapes together with belonging Import file for Front Porch Digitals DIVA Archive System (ver. 7.0) , so that files can be seamlessly integrated into the DFI's digital Archive solution.
Vis mere
Following digitization of the Film Archives video collection (U_Matic, 1”C, 1”B, Betacam SP, Digibeta tapes) in appropriate batch sizes, are expected - but depending on financial support for that part of the project.
DFI is looking for a highly experienced partner with proper references to similar jobs done within the EU. The partner will be in charge of the full process from collecting the tapes from the archive till the safe return of the tapes after digitization. Prior to the start of the process, a smaller amount of tapes will be taken through the whole process in order to validate and assure an effective and satisfactory solution.
Vis mere
Mængde eller omfang: Consisting of approx. 800 U-matic and 2000 1”C tapes.
Anslået værdi uden moms: 120 000 💰
200 000 💰
Varighed: 6 måneder

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:
Applicants must complete and attach a solenm declaration regarding clause 1) and 2) beneath. Please find it on the http://www.dfi.dk/Service/OmDFI/Udbud.aspx.
1) A solemn declaration as to the extent to which the provider of the service has fulfilled his obligations with regard to the payment of taxes and duties and payment of contributions to social welfare schemes in accordance with the legislative provisions in the country in which the service provider is established or in Denmark, cf. Consolidation Act no. 336 of 13.5.1997.
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2) The tenderer declares not to be in any of the conditions listed in article 45.1 and 45.2 in the EU Public Procurement Directive (Directive 2004/18).
Økonomisk og finansiel stilling:
3) Presentation of the balance sheet of the company including equity or extracts from the latest finalized financial year, if the publication of the balance sheet is required by law in the country, where the economic operator is established.
4) Declaration of the service provider's turnover, of maximum the last three financial years available, depending on when the service provider was established and started the business, if the information on these turnovers are available.
Mindstekrav til niveauet:
Regarding 3) Solvency ratio of at least 5 % in the latest financial year.
Regarding 4) Turnover of minimum DKK 5 000 000 (the last 3 financial years).
Teknisk og faglig kompetence:
5. The presentation of a list containing the most important services provided over the last three years, which should include the sums, dates and the public or private receiver. The reference should also be elaborated on, so the contracting authority can get an idea of the reference relevance to this task.
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6. Information on the educational and professional qualifications of the project manager and of the persons, who are contemplated, allocated to perform the service.
Mindstekrav til niveauet:
Regarding 5) Minimum of 2 references. The references must relate to the tender (see description above in clause II.1.5).
Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse: Shown in tender material.
De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem: Shown in tender material.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have: Shown in tender material.

Procedure
Påtænkt antal ansøgere: 3
Objektive kriterier for udvælgelse:
If there are more candidates than the planned number of operators (3), the most suitable candidates amongst the candidates will be shortlisted on the basis of the following additional minimum and objective criterias, which are listed in descending order of precedence: Experience (assessed on the basis of application information references and employee qualifications), turnover and equity ratio.
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Dato for afsendelse af opfordringer: 2013-05-24 📅
Sprog
Sprog: engelsk 🗣️

Ordregivende myndighed
Kontakt
Enhed: The Danish Film Institute
Jacob Trock

Reference
Yderligere oplysninger
The contract notice comprises services listed in Annex II B to Directive 2004/18/EC of the European Parliament and of the Council of 31.3.2004. on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts.
Vis mere
Publication of the contract notice in Supplement of the Official Journal of the European Union will take place according to Article 37 of the Directive.
The tender procedure will consist of a preliminary pre-qualification process and on this basis the contracting authority will invite three candidates to tender, cf. section IV.1.2 of the contract notice.
Each candidate may only submit one application. The application should preferably be submitted in 2 paper copies and 1 electronic copy on a USB or an equivalent medium. The application should preferably be marked "Digitization of video collection - Må ikke åbnes ved intern postfordeling". The application must be delivered in a sealed envelope to the address stated in section I.1 and may not be sent by e-mail.
Vis mere
The candidate should clearly state the identity of the candidate. If the candidate is a consortium (e.g. a partner, a parent company or one or more affiliated companies) each member of the consortium should be clearly identified. If the candidate relies on the capacities of other legal entities such other legal entity should be clearly identified.
Vis mere
Applicants are by themselves committed to find updated information including answers to questions and additional information on http://www.dfi.dk/Service/OmDFI/Udbud.aspx.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud (The Complaints Board for Public Procurement), Erhvervsstyrelsen (The Danish Business Authority)
Postadresse: Dahlerups Pakhus, Langelinie Allé 17
Postby: Copenhagen
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:
The (Danish) Act no. 492 of 12.5.2010. on the Enforcement of the Rules of Procurement governs the rules on lodging of appeals.
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen, Center for Tjenesteydelser, Udbud og Karteller (The Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Kilde: OJS 2013/S 087-148295 (2013-05-01)
Supplerende oplysninger (2013-06-04)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Supplerende oplysninger

Reference
Datoer
Afsendelsesdato: 2013-06-04 📅
Offentliggørelsesdato: 2013-06-05 📅
Identifikatorer
Bekendtgørelsesnummer: 2013/S 107-183156
Henviser til bekendtgørelse: 2013/S 87-148295
EUT-S-nummer: 107
Kilde: OJS 2013/S 107-183156 (2013-06-04)
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