Delivery of digitised newspapers from microfilm on reels

The State and University Library

The contract that has been offered for tender concerns the task of digitizing approximately 32 million newspaper pages from microfilm on reels.
The contract covers scanning microfilmed newspapers from the State and University Library's original negative film with the aim of creating a digital version for long-term storage. Simultaneously and subsequent to scanning, metadata must be captured and produced. An element of post-treatment is the splitting of multi-page spreads into single pages. The final product must be an image file in JPEG 2000 for each page of the newspaper and a number of related xml files in further specified formats.
The files are to be delivered on an ongoing basis, and a significant part of the task is to plan a workflow that meets the State and University Library's requirements as regards quantity, quality and quality assurance. As part of quality assurance, the Supplier must place a workflow management system at the disposal of the State and University Library.
During the operational phase the Supplier must supply quality-assured images and metadata from an average of 50,000 newspaper pages every day. The contract therefore has considerable focus on a successful clarification phase and an extensive pilot phase.
As an important element of the contract, the Supplier must establish a cooperation organization which can deal with the challenges that arise on an ongoing basis without this affecting overall production.
The contract also contains a number of options, cf. II.2.2.
The State and University Library retains all rights to media, data and metadata.
Note: The newspaper content may be offensive in certain cultures.
The contracted work must be completed within 3 years.

Deadline

Fristen for modtagelse af bud var på 2013-04-15. Indkøbet blev offentliggjort på 2013-03-14.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

Hvem? Hvad? Hvor?
Indkøbshistorik
Dato Dokument
2013-03-14 Udbudsbekendtgørelse
2013-04-10 Supplerende oplysninger
2013-09-09 Bekendtgørelse om indgåede kontrakter
Udbudsbekendtgørelse (2013-03-14)
Objekt
Omfanget af udbuddet
Titel: Scanning
Mængde eller omfang: 15 000 000,0020 000 000,00
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: Scanning 📦

Procedure
Procedureform: Udbud efter forhandling
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Ministerium eller anden myndighed på nationalt plan eller forbundsplan
Navn på ordregivende myndighed: The State and University Library
Postadresse: Victor Albecks Vej 1, Aarhus C
Postnummer: 8000
Postby: Aarhus
Kontakt
Internetadresse: http://www.statsbiblioteket.dk 🌏
E-mail: frl@statsbiblioteket.dk 📧
Telefon: +45 89462227 📞

Reference
Datoer
Afsendelsesdato: 2013-03-14 📅
Tilbudsfrist: 2013-04-15 📅
Offentliggørelsesdato: 2013-03-19 📅
Identifikatorer
Bekendtgørelsesnummer: 2013/S 055-090617
EUT-S-nummer: 55
Yderligere oplysninger
The contract notice comprises services listed in Annex II B to Directive 2004/18/EC of the European Parliament and of the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts. Publication of the contract notice in Supplement of the Official Journal of the European Union will take place according to Article 37 of the Directive. The tender procedure will consist of a preliminary pre-qualification process and on this basis the contracting authority will invite three candidates to tender, cf. section IV.1.2 of the contract notice. The contracting authority will arrange negotiation meetings with the three tenderes and on the basis thereof invite the tenderers to submit a revised tender. The contracting authority may decide to carry out two negotiation stages. Each candidate may only submit one application. The application should preferably be submitted in 2 paper copies and 1 electronic copy on a USB or an equivalent medium. The application should preferably be marked "Digitalisering - Må ikke åbnes ved intern postfordeling". The application must be delivered in a sealed envelope to the address stated in section I.1 and may not be sent by e-mail. The candidate should clearly state the identity of the candidate. If the candidate is a consortium (e.g. a partner, a parent company or one or more affiliated companies) each member of the consortium should be clearly identified. If the candidate relies on the capacities of other legal entities such other legal entity should be clearly identified. At http://www.statsbiblioteket.dk/om-statsbiblioteket/udbud/udbud-avisdigitalisering the candidate may obtain a form which may be used in the application to participate in the tender. A candidate may rely on the capacity of other legal entities, regardless of the legal nature of the links which it has with them.
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Objekt
Omfanget af udbuddet
Kort beskrivelse:
The contract that has been offered for tender concerns the task of digitizing approximately 32 million newspaper pages from microfilm on reels.
The contract covers scanning microfilmed newspapers from the State and University Library's original negative film with the aim of creating a digital version for long-term storage. Simultaneously and subsequent to scanning, metadata must be captured and produced. An element of post-treatment is the splitting of multi-page spreads into single pages. The final product must be an image file in JPEG 2000 for each page of the newspaper and a number of related xml files in further specified formats.
Vis mere
The files are to be delivered on an ongoing basis, and a significant part of the task is to plan a workflow that meets the State and University Library's requirements as regards quantity, quality and quality assurance. As part of quality assurance, the Supplier must place a workflow management system at the disposal of the State and University Library.
Vis mere
During the operational phase the Supplier must supply quality-assured images and metadata from an average of 50,000 newspaper pages every day. The contract therefore has considerable focus on a successful clarification phase and an extensive pilot phase.
Vis mere
As an important element of the contract, the Supplier must establish a cooperation organization which can deal with the challenges that arise on an ongoing basis without this affecting overall production.
The contract also contains a number of options, cf. II.2.2.
The State and University Library retains all rights to media, data and metadata.
Note: The newspaper content may be offensive in certain cultures.
The contracted work must be completed within 3 years.
Anslået værdi uden moms: 15 000 000,00 💰
20 000 000,00 💰
Beskrivelse af mulighederne:
Addition of metadata regarding section label, page sequence number, page number, issue data as labeled, volume number, edition label, issue number and negative resolution.
Automatic OCR of newspaper pages with fraktur and nonfraktur respectively.
Automatic segmentation of newspaper pages with fraktur and nonfraktur respectively.
OCR cleanup of headlines and the first four lines of each article for fraktur and nonfraktur respectively.
Addition of metadata with a check of all front pages for degradation of quality that can be attributed to the original microfilm or the original newspaper.
Varighed: 36 måneder

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:
1) A solemn declaration stating whether the candidate has fulfilled his obligations relating to the payment of direct and indirect taxes and social security contributions in accordance with the legal provisions of the country in which the candidate is established and in Denmark, in accordance with the Danish Consolidation Act No. 336 of 13.5.1997 on the Restriction of Debtors' Options for Participating in Public Procurement Procedures and on the Amendment of Certain other Acts.
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Submission from foreign candidates of a similar declaration/report from their country containing the same information as the Danish solemn declaration is also sufficient. The declaration/report must not be older than six months before the deadline of prequalification. If the candidate consists of a joint group of suppliers (e.g. a consortium) each member of the consortium must submit the declaration/report.
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2) A solemn declaration stating whether the candidate is excluded from participating in a public contract due to the reason stated in Article 45 of Directive 2004/18/EF.
Økonomisk og finansiel stilling:
3) The candidate must submit a solemn declaration stating if they have a turnover of minimum DKK 5,000,000.00 pr. year, calculated as an average of the last 3 years. The candidate may choose also to submit information on the size of the turnover;
4) The candidate must submit a solemn declaration stating if they have an equity to debt ratio of a minimum of 10 % (debt/equity), calculated as an average of the last 3 years. The candidate may choose also to submit information on the size of the equity to debt ratio.
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If more than one economic operator submits an application for prequalification (e.g. a consortium) all the participating parties of the consortium are required to submit their own documentation and information. However, each participating party needs not fulfil the minimum requirement. The candidate will be evaluated as a whole regarding the minimum requirement.
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A candidate may rely on the capacities of other entities, regardless of the legal nature of the links which it has with them.
If the candidate relies on the capacity of other legal entities, the candidate is required to provide documentation that the candidate can rely on the capacities of the other legal entities in this respect.
If the candidate makes a list which contains a clear identification of such other legal entities, the candidate has sufficiently proven that the candidate has at his disposal the resources necessary.
Mindstekrav til niveauet:
Re. 3) A turnover of minimum DKK 5,000,000.00 pr. year, calculated as an average of the last 3 years is required. If the candidate has been in operation for less than 3 years, the average is calculated for the period in which the candidate has been in operation.
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Re. 4) An equity to debt ratio of a minimum of 10 % (debt/equity), calculated as an average of the last 3 years, is required.
If the candidate has been in operation for less than 3 years, the average is calculated for the period in which the candidate has been in operation.
Teknisk og faglig kompetence:
5) The candidate must submit a list of the principal deliveries effected or the main services provided in the past three years, preferably with the sums, dates and recipients, whether public or private, involved.
The candidate must specify what the nature of each delivery was (e.g. scanning of newspapers from reels of microfilm or establishing a formal cooperation organisation).
6) The candidate must also submit information regarding the educational and professional qualifications of the service provider or contractor and, in particular, those of the person or persons responsible for providing the services or managing the work;
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7) The candidate must state whether they have a work flow management system in existence that may be placed at the disposal of the State and University Library. If the candidate have an existing workflow management system, the candidate should describe the system (maximum of 1 page).
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If more than one economic operator submits an application for prequalification (e.g. a consortium) all the participating parties of the consortium are required to submit their own documentation and information. However, each participating party needs not fulfil the minimum requirement. The candidate will be evaluated as a whole regarding the minimum requirement.
Vis mere
A candidate may rely on the capacities of other entities, regardless of the legal nature of the links which it has with them.
If the candidate relies on the capacity of other legal entities, the candidate is required to provide documentation that the candidate can rely on the capacities of the other legal entities in this respect.
If the candidate makes a list which contains a clear identification of such other legal entities, the candidate has sufficiently proven that the candidate has at his disposal the resources necessary.
Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:
The Supplier undertakes to maintain quality assurance during performance of the delivery. Further information will appear from the tender documents. In the contract, it will be required that the Supplier must provide a guarantee that equals an amount of DKK 3.000.000,- excl. VAT. The guarantee must be maintained until 3 months after final delivery and acceptance, and must not be depreciated in the period. Further information will appear from the tender documents.
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Finally, the contract will require that the Supplier must be covered by standard and/or mandatory insurance policies, including professional indemnity insurance, all risk insurance with regard to the microfilm on reels and transport insurance. Further information will appear from the tender documents.
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De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem: Reference is made to the tender documents with regard to the terms of payment.
Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:
If the contract is awarded to a group of candidates (e.g. a consortium), such group is required to undertake joint and several liability and to authorise one candidate to represent the group.

Procedure
Påtænkt antal ansøgere: 3
Objektive kriterier for udvælgelse:
Reduction of the number of candidates who meet the requirements will take place on the basis of the following objective criteria listed in order of priority: 1) Experience within the key areas described in II.1.5. and II.2.2 (based on the candidate's references and employee qualifications), 2) whether the candidate have a work flow management system in existence that may be placed at the disposal of the State and University Library, 3) experience with building and maintaining a cooperation organization in projects of the scale and complexity as the contract put up for tender, and 4) The candidate's turnover and equity to debt ratio.
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Sprog
Sprog: engelsk 🗣️

Ordregivende myndighed
Kontakt
Enhed: Frank Lund
E-mail: kfst@kfst.dk 📧

Reference
Yderligere oplysninger
The contract notice comprises services listed in Annex II B to Directive 2004/18/EC of the European Parliament and of the Council of 31 March 2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts.
Vis mere
Publication of the contract notice in Supplement of the Official Journal of the European Union will take place according to Article 37 of the Directive.
The tender procedure will consist of a preliminary pre-qualification process and on this basis the contracting authority will invite three candidates to tender, cf. section IV.1.2 of the contract notice.
The contracting authority will arrange negotiation meetings with the three tenderes and on the basis thereof invite the tenderers to submit a revised tender.
The contracting authority may decide to carry out two negotiation stages.
Each candidate may only submit one application. The application should preferably be submitted in 2 paper copies and 1 electronic copy on a USB or an equivalent medium. The application should preferably be marked "Digitalisering - Må ikke åbnes ved intern postfordeling". The application must be delivered in a sealed envelope to the address stated in section I.1 and may not be sent by e-mail.
Vis mere
The candidate should clearly state the identity of the candidate. If the candidate is a consortium (e.g. a partner, a parent company or one or more affiliated companies) each member of the consortium should be clearly identified. If the candidate relies on the capacities of other legal entities such other legal entity should be clearly identified.
Vis mere
At http://www.statsbiblioteket.dk/om-statsbiblioteket/udbud/udbud-avisdigitalisering the candidate may obtain a form which may be used in the application to participate in the tender.
A candidate may rely on the capacity of other legal entities, regardless of the legal nature of the links which it has with them.

Supplerende oplysninger
Gennemgå organ
Navn: Klagenævnet for Udbud (The Complaints Board for Public Procurement), Erhvervsstyrelsen (The Danish Business Authority)
Postadresse: Dahlerups Pakhus, Langelinie Allé 17
Postby: Copenhagen Ø
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:
The (Danish) Act no. 492 of 12 May 2010 on the Enforcement of the Rules of Procurement governs the rules on lodging of appeals.
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: Konkurrence- og Forbrugerstyrelsen, Center for Tjenesteydelser, Udbud og Karteller (The Danish Competition and Consumer Authority)
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://www.kfst.dk 🌏
Kilde: OJS 2013/S 055-090617 (2013-03-14)
Supplerende oplysninger (2013-04-10)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Supplerende oplysninger

Reference
Datoer
Afsendelsesdato: 2013-04-10 📅
Tilbudsfrist: 2013-04-22 📅
Offentliggørelsesdato: 2013-04-12 📅
Identifikatorer
Bekendtgørelsesnummer: 2013/S 072-118738
Henviser til bekendtgørelse: 2013/S 55-090617
EUT-S-nummer: 72
Kilde: OJS 2013/S 072-118738 (2013-04-10)
Bekendtgørelse om indgåede kontrakter (2013-09-09)
Objekt
Omfanget af udbuddet
Den samlede værdi af udbuddet: 20 000 000 💰
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Ordregivende myndighed
Identitet
Postadresse: Victor Albecks Vej 1

Reference
Datoer
Afsendelsesdato: 2013-09-09 📅
Offentliggørelsesdato: 2013-09-11 📅
Identifikatorer
Bekendtgørelsesnummer: 2013/S 176-304384
EUT-S-nummer: 176

Procedure
Kriterier for tildeling
Kriterium: 1. Price (40)
2. Quality (60)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2013-08-16 📅
Navn: Ninestars Information Technologies Ltd.
Postadresse: No 72, Greams Road, Thousand Lights
Postby: Chennai
Postnummer: 600 006
Land: Indien 🇮🇳
E-mail: corporate@ninestars.in 📧
Oplysninger om udbud
Antal modtagne bud: 3

Supplerende oplysninger
Gennemgå organ
Internetadresse: www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:
Precise information on deadline(s) for lodging appeals: The (Danish) Act no. 492 of 12 May 2010 on the Enforcement of the Rules of Procurement governs the rules on lodging of appeals.
Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2013/S 176-304384 (2013-09-09)
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