Risk management system including maintenance and support of this system

The Capital Region of Denmark

In connection with the implementation of building projects, the Contracting Entity is implementing systematic risk management. As support hereof, the Contracting Entity requires the acquisition of a risk management system.
Until now, the projects have used Excel as risk management tool. However, as Excel has several limitations and is not a database based system, it is difficult in the long term to manage large amounts of data generated in such comprehensive and complex construction projects.
Therefore, the Contracting Entity wishes to acquire a joint database based risk management tool as a group solution. The system is expected to be used by 100 users per year including 50 simultaneous users. Access to the system must be web based by use of internet explorer.
The acquisition of the system includes the system acquisition, implementation assistance, training (option), and a update subscription.
Furthermore, support and maintenance is included for 6 years with an option of extension of 4 x 12 months.

Deadline

Fristen for modtagelse af bud var på 2012-09-13. Indkøbet blev offentliggjort på 2012-08-13.

Leverandører

Følgende leverandører er nævnt i tildelingsbeslutninger eller andre indkøbsdokumenter:

• 4C Strategies AB

Hvem?

• The Capital Region of Denmark

Hvad?

Hvor?

• Danmark › Hovedstaden

Indkøbshistorik

Dato	Dokument
2012-08-13	Udbudsbekendtgørelse
2013-02-08	Bekendtgørelse om indgåede kontrakter

Udbudsbekendtgørelse (2012-08-13)
Objekt
Omfanget af udbuddet
Titel: It-tjenester: rådgivning, programmeludvikling, internet og support
Bekendtgørelsens metadata
Originalsprog: engelsk 🗣️
Dokumenttype: Udbudsbekendtgørelse
Kontraktens art: Tjenesteydelser
Forordning: Den Europæiske Union, med deltagelse af GPA-lande
Fælles glossar for offentlige kontrakter (CPV)
Kode: It-tjenester: rådgivning, programmeludvikling, internet og support 📦

Procedure
Procedureform: Begrænset udbud
Bud-type: Indsendelse gældende for alle delaftaler
Kriterier for tildeling
Det økonomisk mest fordelagtige bud

Ordregivende myndighed
Identitet
Land: Danmark 🇩🇰
Type af ordregivende myndighed: Regional eller lokal myndighed
Navn på ordregivende myndighed: The Capital Region of Denmark
Postadresse: Kongens Vænge 2
Postnummer: 3400
Postby: Hillerød
Kontakt
Internetadresse: http://www.regionh.dk 🌏
E-mail: byggestyring@regionh.dk 📧

Reference
Datoer
Afsendelsesdato: 2012-08-13 📅
Tilbudsfrist: 2012-09-13 📅
Offentliggørelsesdato: 2012-08-17 📅
Identifikatorer
Bekendtgørelsesnummer: 2012/S 157-262503
EUT-S-nummer: 157
Yderligere oplysninger

Re II.3) It must be noted that the term of the contract is as follows: Procurement contract; — The expected project period for implementing and releasing the system is 4 months, — The license for the delivered standard system, including for new releases and versions, must have a duration of 15 years. Support and maintenance contract: — The term of the contract is 6 years from the release with an option of extension of 4 x 12 months. Re. III.2) Please note that the applicant SHALL use the stated templates for submitting the information and documentation concerning clause III.2.1, III. 2.2 and III.2.3. The templates is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm. An applicant may rely on others' financial and/or technical capacity, cf. the public procurement directive, articles 47(2) and 48(3), notwithstanding the legal character of the connection between the applicant and these other financial participants. In the application for prequalification, the applicant shall in this case substantiate that the applicant is entitled to dispose of the necessary resources, e.g. rely on others financial capacity. In such case, the applicant shall submit documentation from the other participants containing approval that the other participants will and shall make the financial resources in question available for the applicant. For submitting this information, the applicant SHALL use template 10 (the template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm). In this case, the applicant shall furthermore submit the same type of information regarding the other participant's financial capacity as the applicant is submitting regarding the applicant's own financial capacity. Re IV.3.4) Each applicant may only submit one application. If the same legal entity is part of several applicants, e.g. if the legal entity submits its own application but at the same time is a part of a consortium which submits an application, the applicant shall ensure that the participation of the same legal entity does not imply the possibility of mutually influencing the content of the tenders of the different bidders. Submission the application for prequalification: The application for prequalification and tenders shall not be made by email. The application for prequalification shall be submitted in 1 signed original in paper form and 2 copies in paper form as well as 1 electronic version on a USB stick or similar media. The application shall be delivered in a closed envelope labeled "Risk management system" and must be submitted to the contact person mentioned in clause I.1).

Yderligere oplysninger

Re II.3) It must be noted that the term of the contract is as follows:

Procurement contract;

— The expected project period for implementing and releasing the system is 4 months,

— The license for the delivered standard system, including for new releases and versions, must have a duration of 15 years.

Support and maintenance contract:

— The term of the contract is 6 years from the release with an option of extension of 4 x 12 months.

Re. III.2) Please note that the applicant SHALL use the stated templates for submitting the information and documentation concerning clause III.2.1, III. 2.2 and III.2.3. The templates is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm. An applicant may rely on others' financial and/or technical capacity, cf. the public procurement directive, articles 47(2) and 48(3), notwithstanding the legal character of the connection between the applicant and these other financial participants. In the application for prequalification, the applicant shall in this case substantiate that the applicant is entitled to dispose of the necessary resources, e.g. rely on others financial capacity. In such case, the applicant shall submit documentation from the other participants containing approval that the other participants will and shall make the financial resources in question available for the applicant. For submitting this information, the applicant SHALL use template 10 (the template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm). In this case, the applicant shall furthermore submit the same type of information regarding the other participant's financial capacity as the applicant is submitting regarding the applicant's own financial capacity. Re IV.3.4) Each applicant may only submit one application. If the same legal entity is part of several applicants, e.g. if the legal entity submits its own application but at the same time is a part of a consortium which submits an application, the applicant shall ensure that the participation of the same legal entity does not imply the possibility of mutually influencing the content of the tenders of the different bidders.

Submission the application for prequalification: The application for prequalification and tenders shall not be made by email. The application for prequalification shall be submitted in 1 signed original in paper form and 2 copies in paper form as well as 1 electronic version on a USB stick or similar media. The application shall be delivered in a closed envelope labeled "Risk management system" and must be submitted to the contact person mentioned in clause I.1).

Objekt
Omfanget af udbuddet
Kort beskrivelse:

Until now, the projects have used Excel as risk management tool. However, as Excel has several limitations and is not a database based system, it is difficult in the long term to manage large amounts of data generated in such comprehensive and complex construction projects.

Therefore, the Contracting Entity wishes to acquire a joint database based risk management tool as a group solution. The system is expected to be used by 100 users per year including 50 simultaneous users. Access to the system must be web based by use of internet explorer.

The acquisition of the system includes the system acquisition, implementation assistance, training (option), and a update subscription.

Furthermore, support and maintenance is included for 6 years with an option of extension of 4 x 12 months.

Beskrivelse af mulighederne:

1) Extension of support and maintenance agreement by 4 x 12 months.

2) "Monte Carlo" simultation.

3) Expansion of number of users.

4) Training.

Antal mulige forlængelser: 4
Tidsramme for efterfølgende kontrakter: 12 måneder
Varighed: 72 måneder
Sted for udførelsen
Hovedsted eller sted for udførelsen: The Capital Region of Denmark.

Juridiske, økonomiske, finansielle og tekniske oplysninger
Betingelser for deltagelse
Egnethed til at udøve det erhverv:

1) Information regarding the applicants' name and corporate form, address, CVR no. (company registration no.) and name and email address of the contact person at the applicant. Template 1 SHALL be used. (The template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

2) Solmn declaration concerning outstanding debts to the public sector in accordance with act no. 336 of 13.5.1997 on the Restriction of Debtors' Options for Participating in Public Procurement Procedures and on the Amendment of Certain other Acts. Template 2 SHALL be used. (The template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

3) Solmn declaration that the applicant is not in a situation corresponding to the grounds for exclusion of section 45, subsections 1 and 2 of the public procurement directive. Template 3 SHALL be used. (The template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

If the request for prequalification is submitted by a consortium or another type of consolidation of companies, the information shall be stated for each individual company.

Økonomisk og finansiel stilling:

4) Copy of insurance policy or other documentation for relevant business and product liability insurance. Template 4 SHALL be used (the template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

5) Annual report(s) (signed by an auditor) or auditor's report containing the following key figures for the previous 3 accounting years:

i) Net turnover (the net turnover is defined as the sales value of products and services etc. relation to the sompany's ordinary activities with a deduction of price reductions, VAT and other taxes wich are directly connected to the sales price.

ii) The result before taxes,

iii) Assets, and

iv) Net capital.

Template 5 SHALL be used. (The template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

6) Declaration containing the applicants net turnover concerning deliveries similar to this public procurement, cf. the contract notice, clause II.1.5, for the previous 3 accounting years. Template 6 SHALL be used (the template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

If the applicant has existed for less than 3 years, any available information on the closed accounting years shall be enclosed.

If the applicant is a consortium or another type of sonsolidation of companies, information shall be submitted for each individual company.

Mindstekrav til niveauet:

It is required that the applicant has had a positive net capital for the previous 2 closed accounting years.

Teknisk og faglig kompetence:

7) Reference list stating the most important deliveries similar to this public procurement, cf. the contract notice, clause II.1.5 for the previous 3 years, preferably with a description of the actual delivery, amount, contract term and the name of the receiver. The applicant may maximum state 5 references (also if the applicant is a consortium or another type of consolidation of companies). Any additional references shall not be taken into consideration. Template 7 SHALL be used (the template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

8) Declaration of the average annual manpower of the applicant including i) developer, ii) senior consultant (more than 3 years experience), iii) junior consultant (less than 3 years experience) and iv) others for the last 3 years. Template 8 SHALL be used (the template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

Mindstekrav til niveauet: It is required that minimum 1 reference includes delivery of a web based system.
Kontraktens udførelse
Krav om deponering og sikkerhedsstillelse:

In case of prepayment, an on-demand gurantee shall be provided from a recognised gurantee or credit institution.

De vigtigste finansieringsbetingelser og betalingsordninger og/eller henvisning til de relevante bestemmelser, der regulerer dem:

Reference is made to the contract documents regarding the payments terms. Invoicing is made electronically in accordance with the consolidated act no. 798 of June 2007 on public payments etc. with subsequent amendments.

Den juridiske form, som den sammenslutning af økonomiske aktører, der skal have kontrakten, skal have:

No specific legal form is required. All participants in a consortium or another type of consolidation of companies shall be directly, jointly, severally and unlimitedly liable for the tender and the fulfilment of the awarded contract, and shall appoint a joint authorised company among the jointly and severally liable participants. The consortium declaration in template 9 SHALL be filled out and submitted with the request for prequalification (the template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm).

Procedure
Påtænkt antal ansøgere: 5
Objektive kriterier for udvælgelse:

In case that more than 5 applicants satisfy the contracting entity's requirements of qualification, the contracting entity shall select 5 applicants which are the most qualified applicants to fulfill the assignments in question. The selection must be made based on an assessment of the most relevant references, cf. clause III.2.3, no 7, compared to the assignment of the public procedure, cf. clause II.1.5. In connection with the evaluation of a company’s qualifications to perform the assignment, the contracting entity will primarily emphasize references regarding delivery of a joint database based tool as a group solution where the system is able to generate reports on different organisation levels such as sub-project level, project level and group level. Secondarily the contracting entity emphasizes references regarding delivery of systems with a number of simultaneous users. Finally, the contracting entity emphasizes references regarding delivery of systems supporting building projects.

Sprog
Sprog: dansk 🗣️
engelsk 🗣️

Ordregivende myndighed
Identitet
Nationalt registreringsnummer: 29190623
Kontakt
Enhed: att.: Mads Peters
E-mail: kfst@kfst.dk 📧

Reference
Yderligere oplysninger

Re II.3) It must be noted that the term of the contract is as follows:

Procurement contract;

— The expected project period for implementing and releasing the system is 4 months,

— The license for the delivered standard system, including for new releases and versions, must have a duration of 15 years.

Support and maintenance contract:

— The term of the contract is 6 years from the release with an option of extension of 4 x 12 months.

Re. III.2) Please note that the applicant SHALL use the stated templates for submitting the information and documentation concerning clause III.2.1, III. 2.2 and III.2.3. The templates is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm. An applicant may rely on others' financial and/or technical capacity, cf. the public procurement directive, articles 47(2) and 48(3), notwithstanding the legal character of the connection between the applicant and these other financial participants. In the application for prequalification, the applicant shall in this case substantiate that the applicant is entitled to dispose of the necessary resources, e.g. rely on others financial capacity. In such case, the applicant shall submit documentation from the other participants containing approval that the other participants will and shall make the financial resources in question available for the applicant. For submitting this information, the applicant SHALL use template 10 (the template is available on www.regionh.dk/topmenu/omRegionH/Indk%c3%b8b/Udbud/Aktuelle+udbud.htm). In this case, the applicant shall furthermore submit the same type of information regarding the other participant's financial capacity as the applicant is submitting regarding the applicant's own financial capacity. Re IV.3.4) Each applicant may only submit one application. If the same legal entity is part of several applicants, e.g. if the legal entity submits its own application but at the same time is a part of a consortium which submits an application, the applicant shall ensure that the participation of the same legal entity does not imply the possibility of mutually influencing the content of the tenders of the different bidders.

Submission the application for prequalification: The application for prequalification and tenders shall not be made by email. The application for prequalification shall be submitted in 1 signed original in paper form and 2 copies in paper form as well as 1 electronic version on a USB stick or similar media. The application shall be delivered in a closed envelope labeled "Risk management system" and must be submitted to the contact person mentioned in clause I.1).

Supplerende oplysninger
Gennemgå organ
Navn: The Complaints Board for Public Procurement, Danish Business Authority
Postadresse: Dahlerups Pakhus Langelinie Allé 17 2100 København Ø
Postby: Copenhagen V
Postnummer: 2100
Land: Danmark 🇩🇰
E-mail: klfu@erst.dk 📧
Telefon: +45 35291000 📞
Internetadresse: http://www.klfu.dk 🌏
Fax: +45 33307799 📠
Navn: (There is no arbitration body in Denmark)
Oplysninger om frister for klageprocedurer:

In accordance with act no 492 of 12.5.2010 on enforcement of the public procurement rules (with later amendtments), the following time limites for lodging a complaint in relation to the implementation of a public procedure shall apply. A complaint regarding not being prequalified shall be filed with the Complaints Board for Public Procurement within 30 days calculated from the day after the day the contracting entity has notified the involved applicants regarding which of the applicants have been prequalified, if the noticification includes a short explanation of the relevant reasons for the decision, cf. section 7, subsection 1 of the act. In other situations, a complaint regarding a public procedure shall be filed the Complaints Board for Public Procurement within 6 months after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has concluded a contract. The time limit is calculated from the day after the day the notice is published, cf. section 7, subsection 2, para 1 of the act. No later than simultaneously with filing the complaint with the Complaints Board for Public Procurement, the complaint shall inform the contracting entity in writing that the complaint is being filed with the Complaints Board for Public Procurement, and if the complaint has been filed during the standstill period, cf. section 3, subsection 1 of the act.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Navn: The Danish Competition and Consumer Authority, Centre of Public Procurement Rules
Postadresse: Carl Jacobsens Vej 35
Postby: Valby
Postnummer: 2500
Telefon: +45 41715000 📞
Internetadresse: http://www.kfst.dk 🌏
Fax: +45 41715100 📠
Kilde: OJS 2012/S 157-262503 (2012-08-13)

Bekendtgørelse om indgåede kontrakter (2013-02-08)
Objekt
Bekendtgørelsens metadata
Dokumenttype: Bekendtgørelse om indgåede kontrakter

Procedure
Bud-type: Finder ikke anvendelse

Reference
Datoer
Afsendelsesdato: 2013-02-08 📅
Offentliggørelsesdato: 2013-02-13 📅
Identifikatorer
Bekendtgørelsesnummer: 2013/S 031-048253
Henviser til bekendtgørelse: 2012/S 157-262503
EUT-S-nummer: 31

Procedure
Kriterier for tildeling
Kriterium: 1. Price (40)
2. Functionality (30)
3. Delivery and process (30)

Tildeling af kontrakt
Dato for kontraktindgåelse: 2013-02-06 📅
Navn: 4C Strategies AB
Postadresse: Sveavägen 13, P.O. Box 7637
Postby: Stockholm
Postnummer: SE-103 94
Land: Sverige 🇸🇪
E-mail: jonatan.jurisoo@4cstrategies.com 📧
Oplysninger om udbud
Antal modtagne bud: 3

Supplerende oplysninger
Gennemgå organ
Postadresse: Dahlerups Pakhus Langelinje Allé 17
Postby: København Ø
Internetadresse: www.klfu.dk 🌏
Oplysninger om frister for klageprocedurer:

In accordance with act no 492 of 12 May 2010 on enforcement of the public procurement rules (with later amendtments), the following time limites for lodging a complaint in relation to the implementation of a public procedure shall apply. A complaint regarding not being prequalified shall be filed with the Complaints Board for Public Procurement within 30 days calculated from the day after the day the contracting entity has notified the involved applicants regarding which of the applicants have been qualified, if the notification includes a short explanation of the relevant reasons for the decision, cf. section 7, subsection 1 of the act. In other situations, a complaint regarding a public procedure shall be filed the Complaint Board for Public Procurement within 6 months after the contracting entity has published a notice in the Official Journal of the European Union that the contracting entity has concluded a contract. The time limit is calculated from the day after the day the notice is published, cf. section 7, subsection 2, para 1 of the act. No later than simultaneously with filing the complaint with the Complaints Board for Public Procurement, the complaint shall inform the contracting entity in writing that the complaint is being filed with the Complaints Board for Public Procurement, and if the complaint has been filed during the standstill period, cf. section 3, subsection 1 of the act.

Tjeneste, hvorfra der kan indhentes oplysninger om klageproceduren
Internetadresse: www.kfst.dk 🌏
Kilde: OJS 2013/S 031-048253 (2013-02-08)

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